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Financial Statement Disclosures

Certain financial statement disclosures involve significant judgment and are particularly
sensitive because of their significance to financial statement users. We noted no partic-
ularly sensitive disclosures affecting the City’s financial statements.

Identified or Suspected Fraud

We have not identified or obtained information that indicates that fraud may have
occurred.

Significant Difficulties Encountered during the Audit

We encountered no significant difficulties in dealing with management relating to the
performance of the audit.

Uncorrected and Corrected Misstatements

For purposes of this communication, professional standards require us to accumulate

all known and likely misstatements identified during the audit, other than those that

we believe are trivial, and communicate them to the appropriate level of management.
Further, professional standards require us to also communicate the effect of uncorrected
misstatements related to prior periods on the relevant classes of transactions, account
balances or disclosures, and the financial statements as a whole and each applicable
opinion unit. We have not identified any uncorrected misstatements.

In addition, professional standards require us to communicate to you all material, cor-
rected misstatements that were brought to the attention of management as a result of
our audit procedures. There were no identified material misstatements, either individually
or in the aggregate, to the financial statements taken as a whole or to the applicable
opinion units.

Disagreements with Management

For purposes of this letter, professional standards define a disagreement with manage-
ment as a matter, whether or not resolved to our satisfaction, concerning a financial
accounting, reporting, or auditing matter, which could be significant to the City’s finan-
cial statements or the auditor’s report. No such disagreements arose during the course
of the audit.

Representations Requested from Management

We have requested certain written representations from management, which are included
in the letter dated December 30, 2015.

Management’s Consultations with Other Accountants

In some cases, management may decide to consult with other accountants about
auditing and accounting matters. Management informed us that, and to our knowledge,
there were no consultations with other accountants regarding auditing and accounting
matters.

Other Significant Matters, Findings or Issues

In the normal course of our professional association with the City, we generally discuss
a variety of matters, including the application of accounting principles and auditing
standards, operating and regulatory conditions affecting the entity, and operational
plans and strategies that may affect the risks of material misstatement. None of the
matters discussed resulted in a condition to our retention as the City’s auditors.

Other Information in Documents Containing Audited Financial Statements

Pursuant to professional standards, our responsibility as auditors for other information in
documents containing the City’s audited financial statements does not extend beyond
the financial information identified in the audit report, and we are not required to perform
any procedures to corroborate such other information. However, in accordance with
such standards, we have read the information (if applicable) and considered whether
such information, or the manner of its presentation, was materially inconsistent with the
presentation in the financial statements.

Our responsibility also includes communicating to you any information which we believe is
a material misstatement of fact. Nothing came to our attention that caused us to believe

that such information, or its manner of presentation, is materially inconsistent with the
information, or manner of its presentation, appearing in the financial statements.

This report is intended solely for the information and use of the governing body and
management of the City and is not intended to be and should not be used by anyone
other than these specified parties.

Sincerely,

December 30, 2015

j\ THE CITY OF NASHUA The cate CY"

Financial Services

Purchasing Department

wees nee wens pane se ac

February 25, 2016
Memo #16-107

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD FOR FIELD DAY AND FIREWORKS (VALUE: $14,500)
DEPARTMENT: 177 PARKS AND RECREATION; FUND: GENERAL;
ACCOUNT CLASSIFICATION: 55 OTHER SERVICES

Please see the attached communication from Nicholas Caggiano, Superintendent Parks and Recreation
dated February 29, 2016 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Department, Board of Public Works (February 29, 2016)
and the Purchasing Department recommend awarding of this contract in an amount of $14,500 to Atlas
PyroVision Entertainment Group, Inc. of Jaffrey, NH.

Respectfully,

a

Purchasing Manager

Dan Kooken

Ce: N Caggiano L Fautex

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: February 29, 2016

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Contract for the 2016 Fourth of July Fireworks Display.

To approve the award of the 2016 City 4" of July Fireworks Celebration contract
to the low qualified bidder, Atlas PyroVison Entertainment Group of Jaffrey,
N.H., in an amount not to exceed $14,500. Funding will be through Department:
177 Park and Recreation; Fund: General; Account Classification: 55 Other
Services.

Bid comparison, shell count and display information

Under IFB0410-010816 the City solicited bids for the 4™ of July fireworks
display. Bids requested were to include pricing for years 2016 through 2019. It
was the intention of the City to award a three-year contract with an optional fourth
year should the bids include a reduction in price for year two.

Bids were received from three vendors (See attached bid comparison). Atlas
PyroVision Entertainment Group was the apparent low bidder.

The aggressive pricing that was proposed shows the firms strong desire to work
with the City and produce our display. References were checked from other
communities that have used and are currently using Atlas for their fireworks
displays. All of the references had very positive feedback regarding Atlas’ shows.
This year the price of the show was discounted to reflect the firm’s commitment
to the City. The City is not obligated in any way to continue using Atlas in the
upcoming years if the show proves to be unsatisfactory.

Park & Recreation Department staff reviewed with Atlas the expectations of the
City with regard to the length and quality of the display and they are comfortable
Atlas understands these expectations. Additionally, Atlas has a local business in
Nashua.

Based on review of the performance of Atlas in other communities it is the
recommendation of the Park & Recreation Department to award a one year
contract with two optional one year extensions to the lowest qualified bidder
Atlas PyroVision Entertainment Group, Inc. of Jaffrey, NH for the 2016
display at a cost not to exceed $14,500.

Parks & Recreation Division - 4th of July Fireworks Display- Bid Comparison

Bid Item Description Phyrotecnico RS Fireworks Atlas
Jaffery, NH Hudson, NH Jaffery, NH
2016 Fireworks $17,500.00 $17,500.00 $14,500.00
2017 Fireworks $17,000.00 $17,000.00 $15,500.00
2018 Fireworks $17,500.00 $16,500.00 $16,500.00
2019 Fireworks $16,500.00 $17,500.00

2020 Fireworks

Nick Caggiano, Superintendent Parks & Recreation

Division of Public Works

Fireworks Bid Analysis - 2016

Company 2.5" Shells 3" Shells 4" Shells

Time/Shots Total Show

189 827 609 3 sec 39 minutes

35 minutes

35 minutes

Protecnico includes single fit low level cakes.

Pypotechnis Praposat

July 4, 2016
CIiry OF NASHUA

30mm | 40mm | 2.5inch|} 3inch | 4Sinch | Sinch Total
Opening Display 72 30 36 1368
Main Display 258 504 762
Grand Finale 144 600 72 876
Totals: 216 888 642
Ourotion: 35 Minutes Grand Total: 1,716

Atlas PyroVision Entertainment Group, inc. provides all proposals with 12 million in liability
insurance including 1 million In transportation Insurance as well as ali highway transportation
fees, licensed pyrotechnicians, trained and certified employees of Atlas with workers compensation
in accordance with state statute.

All Atlas products are hand selected by highly trained designers who travel to factories worldwide
to ensure the highest quality products and safety standards are met for all Atlas displays.

P.O. Box 498, Jaffrey, NH 03452 + Tel: 603-532-8324 + Fax: 603-532-4530 + wwwatlaspyro.com

OPENING

72
30
36

MAIN BODY

12
30
72
72

pA he RR HOD

WWW Www Ww Ww Ww Ww
DDRBDDAAAANA AH a

36
36
36

FINALE

144
120
120
180
180
18
18
18
18

2.5" Cakes
3“ Shells
4" Shells

3” Shells
3" Shells
3" Shells
3" Shells
3” Shells
4" Shells
4" Shells
4" Shells
4" Shells
4" Shells
4" Shells
4" Shells
4” Shells
4" Shells
4" Shells
4" Shells
4" Shells
4" Shells
4" Shells-Asst
4" Shells-Asst
4" Shells-Asst
4" Shells-Asst
4" Shells-Asst
4” Shells-Asst
4" Shells-Asst
4" Shells-Asst

2.5" Cakes

3" Shells-Finale
3° Shells-Finale
3" Shells-Finale
3" Shells-Finale
4° Shells-Finale
4" Shells-Finale
4" Shells-Finale
4" Shells-Finale

36 Shot Cake (36 each x 2 = 72 shots)
Sunny Asst A (RWB)
Sunny Asst B (Chrysanthemum/Peony)

Pixie Dust Willow Asst

Silver Diadem Chrysanthemum

Sunny Asst B (Chrysanthemum/Peony)

Sunny Asst C (Dahlia & Color Changing Chrysanthemum)
Sunny Asst D (Crosette Go-Getter Willow)

Smile w/Red Strobe Eyes

White 5 Point Star Pattern

Disco Strobe

White Strobe w/Purple Strobe

Blue Chrysanthemum w/Bright Willow Ring
Tourbillion

Multicolor Comet w/Time Rain Pistil

Fuscia w/Fuscia Strobe

Half Red Half Blue w/Silver Chrysanthemum Ring
Red Palm to 1000s Brocade Crown

Golden Willow

Red & Blue w/ White Strobe Pistil

Gold & Silver Strobe

Flower King Asst E

Flower King Asst F

Sunny Asst A (RWB)

Sunny Asst B (Chrysanthemum/Peony)

Sunny Asst C (Dahlia & Color Changing Chrysanthemum)
Sunny Asst D (Crosette Go-Getter Willow)

Pixie Dust Willow Asst

An Ping Asst K

36 Shot Cake (36 each x 4 = 144 shots)
Brocade Crown Chain

RWB Peony Chain

Color & Bright Flower Mix Chain

Bright Flower Chain

Brocade Crown Chain

Silver Wave Chrysanthemum R&B Pistil Chain
Spangle Chrysanthemum w/Mag Pistil Chain
Assorted Color Super Tail Chain

P.O. Box 498, Jaffrey, NH 03452 + Tel: 603-532-8324 - Fax: 603-532-4530 +» wwwaatlaspyro.com

City of Nashua
Service Agreement

Independence Day 2016 Fireworks Display

Service Agreement between ATLAS PYROVISION ENTERTAINMENT GROUP,INC. with its office
located at 136 Old Sharon Road — PO Box 498 in Jaffrey, NH 03452 (hereinafter “VENDOR”) and The

City of Nashua, New Hampshire (hereinafter “OWNER”).

This Agreement represents the entire and integrated agreement between the parties and supersedes prior
negotiations, representations or agreements, either written or oral.

The term of the contract shall be for one (1) year with the option, at the OWNER’s sole discretion, of two
(2) one (1) year extensions. Such extensions shall be on the same terms and conditions, including but not
limited to pricing, as the first year. Each year is subject to annual budget appropriations.

The VENDOR agrees to furnish to the OWNER a fireworks display of good quality and fired by
experienced operators in accordance with the program submitted, attached as Exhibit A. Invoicing
shall be in accordance with the attached, Exhibit A, which the OWNER has accepted and approved.

The OWNER agrees to procure and furnish a suitable place to display said fireworks and to
secure all police, local and state permits and to arrange for any security bonds as required by
law in their community when necessary and agrees to furnish police protection for proper crowd
control and auto parking, fire protection as required, and proper supervision in clearing the area
of debris after the display.

It is agreed and understood by the parties hereto that in the event the fireworks have been taken
out and set up before the rain, and with good weather prevailing, then such exhibition of fireworks
must be carried out in the best possible manner without any deductions whatever from the
hereinafter named compensation. In the event of inclement weather. which prevents the
execution of the display, then the display shall be executed on a mutually agreed upon. by both
parties, rain date.

The display shall be held at: Holman Stadium, Amherst Street, Nashua NH
Display Date: 7/4/2016 Rain Date: 7/5/2016

The OWNER agrees to pay the VENDOR the sum of:

Fourteen Thousand Five Hundred Dollars ($ 14,500.00)

Payment shall be made approximately 30 days from the time the payment application is received by the
OWNER depending upon the timing of submittals and approvals. Application for Payment performed
under this agreement shall be submitted directly to:

City of Nashua
Accounts Payable

PO Box 2019

Nashua, NH 03061-2019
Attn: Nick Caggiano

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City of Nashua
Service Agreement

To facilitate the proper and timely payment of applications, the City of Nashua requires that all
applications contain a valid PURCHASE ORDER NUMBER.

VENDOR shall carry and maintain in effect during the performance of services under this contract:

> General Liability:
$1,000,000 per Occurrence
$2,000,000 Aggregate
*coverage must reflect coverage for blasting/explosives.
City of Nashua Additional Insured
> Motor Vehicle Liability:
$1,000,000 Combined Single Limit

*coverage must include all owned, non-owned and hired vehicles.
City of Nashua Additional] Insured

> Workers’ Compensation Coverage according to Statute of the State of New Hampshire:
$100,000 / $500,000 / $100,000

VENDOR and subcontractors at every tier will fully comply with NH RSA Chapter 281-A, “Workers”
Compensation”.

The insurance shall cover all operations involving fireworks and any vehicles used for the transportation or
storage of fireworks, bodily inquiry liability and property liability and reflect such on the certificate of
insurance. The insurance shal! also provide protection for underground property damage resulting
from fireworks or explosion.

VENDOR shall maintain in effect at all times during the performance under this contract all specified
insurance coverage with insurers. None of the requirements as to types and limits to be maintained by
VENDOR are intended to and shall not in any manner limit or qualify the liabilities and obligations
assumed by VENDOR under the contract. The OWNER shall not maintain any insurance on behalf of
VENDOR. Subcontractors are subject to the same insurance requirements as the VENDOR and it shall be
the VENDOR’s responsibility to ensure compliance of this requirement.

The parties agree that VENDOR shall have the status of and shall perform all work under this agreement as
an independent contractor, maintaining control over all its subcontractors. The only contractual relationship
created by this agreement is between the OWNER and VENDOR, and nothing in this agreement shall
create any contractual relationship between the OWNER and VENDOR’s subcontractors. The parties also
agree that VENDOR is not a City employee and that there shall be no:

Withholding of income taxes by the OWNER;

Industrial insurance coverage provided by the OWNER;

Participation in group insurance plans which may be available to employees of the OWNER;
Participation or contributions by either the VENDOR or the OWNER to the public employees
retirement system;

Accumulation of vacation leave or sick leave provided by the OWNER;

Unemployment compensation coverage provided by the OWNER.

PenN>

nun

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