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Part-Time Emplovees: Part-Time Employees (who work 34 hours a week), are eligible for a
uniform allowance of $350 per fiscal year. The clothing allowance shall be used only to purchase
the uniform as outlined under the Rules & Regulations Manual for the technical or specialty
position or as approved by the Chief of Police.

Any balance, up to $250.00, of the uniform allowance which has not been expended by the end of
the fiscal year, shall be paid to the employee.

ARTICLE 15A
WELLNESS REIMBURSEMENT ALLOWANCE

Part-Time Emplovees: Part-Time employees are not eligible for this benefit.

Full-Time Employees: The Wellness Reimbursement Allowance per full-time employee per
fiscal year shall be as follows: (language added for sidebar approved in 2017)

A. Upon submitting proof of payment for membership costs to the appropriate personnel
within the Administrative Bureau, the Department will reimburse employees up to $200 to
maintain membership in a bona fide health, fitness club, or gym or for personal workout
equipment, authorized by the administration. The cost of exercise or workout equipment
which is generally used for recreational or leisure purposes shall not be subject to
reimbursement.

B. Reimbursements shall occur annually and any unused portion of the reimbursement will
not carry over to a subsequent fiscal year.

Cc. The Department reserves the right to verify an employee's active membership at any time
during the fiscal year.

ARTICLE 15B
WELLNESS INCENTIVE

In accordance with S.O.P. 87, Physical Fitness Proaram, all “members of the Nashua Police

Department hired AFTER July. 7, 1990 are required to annually participate in the Department’
s physical fitness testing”.

Upon beino scheduled for an annual phvsical fitness test (PT Test), members may opt to take the
Wellness Incentive PT Test as a replacement of the annual PT Test. by notifvina Professional
Standards. The Wellness Incentive PT Test will consist of the following Cooper Standards
Physical Tests:

-Bench Press
-Sit-ups
-Push-ups
-1,5 mile run

Anv member scorina at or above the 80" Percentile will receive one {l) Wellness Day off.

Anv member scorina at or above the 90" Percentile will receive two (2) Wellness Davs off.

A member must receive at or above the 80'" or 90" percentile for each test. The scores will NOT
be averaged.

A_member will complete and submit a Nashua Police Department Reauest For Leave form

through their normal chain of command. to request to use an attained Wellness Dav Off as
thev would for any other approved day off.

Stipulations:

® An emplovee cannot use a "Wellness Day" for the following holidays: New Year's

Eve, New Year's Day, July 4". Thanksaivina Day. the Friday immediately following
Thanksaiving Day, Christmas Eve. or Christmas Dav.

® Two emplovees per shift, per day. may be approved for a "Wellness Dav" in excess
of the current 4 employees allowed on preapproved time off (Article 12, Vacations).
However, a "Wellness Dav" may be denied at the discretion of the Divisional

Supervisor or Bureau Commander if these days cause backfill overtime.

© Once attained, the employee will have one year from _the date thev receive the
“Wellness Davis)" to use them. "Wellness Days" will not be carried past this one
year mark.

* The percentile standards or physical test requirements _mav_ be altered at the

beginning of the calendar vear (January) prior to that year's PT Tests, at the
discretion of the Chief of Police.

@ _Anv chanaes to this Article made by the Chief of Police will not be subiect to Union

Approval or Collective Bargaining neaotiation. Any changes to the Wellness

Incentive requirements and standards will be communicated to all sworn personnel

prior to their annual PT Test.

ARTICLE 16
MEDICAL/HOSPITAL. LIFE. & DENTAL INSURANCES

EtHective-Octeboer1.2014 (Effective July 1, 2022 — June 30, 2023): Except as otherwise
provided in this Article 16, upon request of an eligible full time member of the bargaining unit, the
City shall offer individual, two-person, or family coverage under one of the following plans offered
by the City, if available and, in addition to those plans may offer a comparable plan that may
include carving out prescription benefits from a health insurance company to be managed by a
Pharmacy Benefits Manager. For eligible full time members, the City shall contribute 70% of the
premium for option (a) and 80% of the premium for option (b).

(a) Point-of-Service Plan; or
(b) HMO Plan

Hospital Viets:860.00 (Foo waned ifadmittes
The option of the health care plan is at the sole discretion of the City. It is agreed by all parties
that the City reserves and shall have the right to change insurance carriers provided the benefits

to participants are comparable and the City elects the least expensive plan available to provide
such benefits.

Should the City determine that it is in the best interests of the City to offer a “comparable” plan to
either option “A” or “B”, it shall provide at least one hundred twenty (120) days prior written notice
to the Union and documentation of the costs to members and the benefits that will provided under
the comparable plan. Should the Union determine that the proposed plan is not comparable, the
grievance shall not be subject to the grievance procedure and shall be submitted directly for
arbitration no later than thirty (30) days after the Union is notified of the proposed change to the
comparable plan. The grievance shall be heard in an expedited manner. The decision of the
arbitrator shall be binding on both parties.

Comparable Plan Definition: for the purposes of this Article, a comparable plan means one that
Offers the same type of benefits, but benefits do not have to be exactly the same. In addition, the
plan must provide reasonable access to health services and physicians, including specialists and
hospitals.

PLAN FEATURES:
EftoctiveJulyt, 2014, Aall plans offered by the City shall have the following features:

(a) Twenty Dollars ($20.00) per medical visit;

(b) One Hundred Dollars ($100.00) per emergency room hospital visit;

(c) Two Hundred Fifty Dollars ($250.00) Per Person, Five Hundred Dollars ($500.00)
Per 2-Person/Family Inpatient/ Outpatient Facility Deductible; and

{d) Three Tier Pharmacy Benefit of $5/$15/$35 ($5/$30/$70 Mail Order).

Any amount_of_increased Aealth-insuranse—premium_contibuliens_dve +retroactiviiy from_an
employee _chall_be-paid,_in-the-tiretineiance_by deducting tha-ameunt-due fromthe employec-s
ratreacive-wageineroaces for FY 12, FY 13, FY 14 and FY 15 Showd there +emain-anybalanse
en-theincreased health incuranes-premiue-centibutions-_duce_rotreactively trom_the-omployes,
that balance—shall_bo-paid by reducing either he_omaloyan « -sink-orvacation Jaave—accHals
dudngiee ramaining-torm oHthic_agroamant

ANNUAL AUDIT: The City of Nashua hereby agrees to conduct a yearly loss ratio analysis of all
Health Insurance plans offered to employees and return all employee overpayments in the form
of a Health Insurance Premium Holiday at the completion of the analysis.

Joint Labor/Management Committee: For the duration of this Agreement, the Association will
participate in the City of Nashua Health Plan Advisory Committee.

Specified Enrollment Period/Changing Plans: Any eligible member of the bargaining unit

requesting initial membership in a plan may enter during a specified enrollment period. Any
eligible member desiring to select a different plan may make such a change only during the
annual enrollment period. Eligible members moving into or out of a HMO or Point-of-Service Plan
service area may change plans within a specified period after such move to the extent permitted
by the plans.

Part-Time Emplovees: For part-time eligible members, the City’s contributions shall be prorated
based upon the number of hours worked per week. (Formula: City Share divided by 40 hours x
weekly hours worked.)

Any patrolman requesting initial membership in one of the programs may enter only during a

specified enrollment period. Any patrolman desiring to select a different plan, after having
enrolled in one of the plans, may make that selection only once during one (1) calendar year.

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Effective July 1, 2023 (FY2024):

A_Minimum Hours Restrict: Health insurance is offered to all full-time emplovees or
reqular part-time emplovees, who work a minimum of twenty (20) hours per week.

B. Part-Time Emplovees: The cost _for health insurance for part-time emplovees is pro-
rated.

C. Excent as otherwise provided in this Article 16. upon the request of an eligible member of
the _baraainina_unit. the City _shall_provide the premium _for_an individual. two-person. or
family olan of one but not more of. the followina plans. if available. or a comparable plan if
the followina plan(s} are not available:

a. _ Point-of-Service Plan:

b. HMO Plan:
c. _ Hiah Deductible Health Plan with Health Savinas Account (HDHP w/
hH.S.A.)

d. _The City mav_make additional plans available to members with _benefit
levels and premium cost_sharina_determined bv the Citv_in its sole
discretion.

The Citv shall contribute 70% of the premium of option “a” and 80% of the premium of option “b”
and “c”. The followino plans offered by the City shall have the followina co-pavs and deductibles:

Option “a”: Point of Service:
1} _Twentv Dollars ($20.00) per medical visit:
2) One Hundred Dollars ($100.00) per emeraencv room visit;
3)__Two Hundred Fifty Dollars ($250.00) per person. Five Hundred Dollars

($500.00) per two-person/Family Inpatient/Outpatient Facility Deductible:
4)__ Three (3) Tier Pharmacy Benefit of $5/15/35 ($5/30/70 mail order).

Option “b”: HMO Plan:
1__ Twentv-five Dollars ($25.00) per medical visit:
2 One Hundred Dollars ($100.00) per emeraencv_room _visit_:( co-payment
waived if admitted)
3 __ Fifteen Hundred Dollars ($1500.00) per person. Three Thousand Dollars

($3000.00) per two-person/Familv Inoatient/Outpoatient Facility Deductible:
4__ Three (3) Tier Pharmacy Benefit of $10/$30/$50 ($20/60/$100 mail order).

Option “c” Hiah Deductible Health Plan with Health Savinas Account (HDHP w/_H.S.A.):
The deductibles for this plan will be $2000 for_an individual plan and $4000 for_a_2-person_or

family plan. The City will contribute $1500 of the $2000 for the sinale plan (the remainina $500
will be the responsibilitv of the employee) and $3000 of the 2-nerson or family plan ithe remainina
$1000 will be the responsibility of the emplovee).

The City H.S.A contribution will be distributed in 2 installments. one on or about July 1 and one on
or about October 1 of each vear. If_an_emplovee is reauired to pay_more towards his/her
deductible than the initial 50% contribution, upon presentation of suitable documentation, the City
will contribute the remainin % orior to October 1. Emol who retire between July 1 and
October 1 will receive their July 1 City contribution. If the_retired emolovee_keens the Citv
insurance plan thev will also receive the October 1 contribution. If the emplovee does not keep
the Citv plan thev will not be eliaible for the October_1 contribution. lt an emplovee retirees after
October _1 they will keeo the City contribution.

Coveraae for new employees is available on the 1° of the next month followina date of hire if
hired on or before the 15" of the month: and_on the 1°! of the month followina a full month of

employment if_hired after the 15" of the month. Employees who do not enroll on their initial

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eligibility date mav subsequently only do so during the annual open enrallment period or fallowina
a “qualifying event”.

The option of the health care plan is at the sole discretion of the Citv. It is agreed bv all parties
concerned that the City reserves and shail have the right to chanae_ insurance carriers provided
the benefits to participants are comparable and the Citv elects the least expensive pian available
to provide such benefits.

Should the Citv determine that it is in the best interests of the City to offer a “comparable” plan to

either option “a” or “b". it shall provide at least one hundred twenty (120) days prior written notice
to the Union and documentation of the cost to members and the benefits that will be provided
under the comparable plan. Should the Union determine that_the proposed plan is not

comparable, the arievance shall not be subject to the grievance procedure {Article 12). and shall

be submitted directly for arbitration no later than thirty (30) davs after the Union is notified of the
proposed change to the comparable plan. The arievance shall be heard in an expedited manner.

The decision of the arbitrator shall be bindina_on both parties.

For the purnoses of this article, a “comparable” plan means:_a comparable plan means one that offers
the same type of benefits. but benefits do not have to be exactly the same. In addition, the plan must
provide reasonable access to health services and physicians. includina specialists and hospitals.

SPOUSE RULE: Employees who are married to another member of the citv who also subscribes
to a plan will be subject to this rule. The rule requires that an eligible member whose spouse Is
covered by another City Health Plan elect the policy under which the eligible member and spouse
shall receive health care benefits. An eligible member and spouse shall not be entitled to receive
benefits under separate health care plans.

ENROLLMENT: Current employees who want to change their carrier or to subscribe to another
program can only do so during an annual “open enrollment” period or as otherwise provided.

ANNUAL AUDIT: The City of Nashua hereby aarees to conduct a yearly loss ratio analysis of all
Haalth Insurance plans offered to employees and return all employee overpayments in the form
of a Health Insurance Premium Holiday at the completion of the analvsis.

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LIFE INSURANCE

The Commission shall ensure through the City of Nashua that 100% of the premium is paid for a
life insurance policy upon the life of each full-time and part-time employee to a maximum benefit
equal to that employee's annual base salary. The right to select and change the beneficiary shall
be retained by the employee.

DENTAL INSURANCE

Full-Time Employees: The Commission shall ensure through the City of Nashua that each full-
time employee covered under this agreement is provided a 2-person Dental Plan, Coverage A,
B, and C, at no cost to the employee, except for single employees who shall receive a 100% paid
1-person Dental Plan.

Part-Time Employees: For part-time employees, the City's contribution shall be prorated based
upon the number of hours worked per week. (Formula: City Share divided by 40 hours x weekly
hours worked.)

Family Plan: Employees may request a family plan; however, the employee will be responsible
for paying any differences in the 2-person plan premium versus the family plan premium through
payroll deductions.

High Option Plan: Hanauage-added fersideber in 2015}
BHactive-September-t, 2045 , these-Those employees covered by dental insurance under this

article, may elect to participate in a High Option Plan available through Delta Dental. The
employee shall be responsible for paying the full additional premium cost for the High Option
Plan.

Enrollment/Group Re-Opening: Any patrolman requesting initial membership in one of the
plans may enter only during a specified enrollment period (group re-opening). Any patrolman
desiring to select a different plan, after having enrolled in one of the plans, may make that
selection only once during one (1) calendar year.

ARTICLE 17
SICK LEAVE

The Chief's designee for the purposes of this Article shall be the Bureau Commander or
Divisional Supervisor.

Accrual Rate:

A. Full-Time Employees: Full-Time employees shall be allowed to accrue an unlimited
amount of sick hours. Sick leave shall be accrued at the rate of 10 hours per month, a
total of 120 hours, in any calendar year. If sick time taken exceeds 120 hours in any

calendar year and prior accrued sick leave is available, it may be used for that illness
upon approval of the Chief.

B. Part-Time Employees Part-Time Employee shall be allowed to accrue an unlimited
amount of sick hours. Sick leave shall be accrued at a rate specified below:

34 hours/week = 8.5 monthly hourly accrual rate or
102 hours/12 days per year.

Retirement/Death Benefit:

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A. Full-Time Employees: A maximum of 960 accrued sick hours (120 days) may be paid
only after a full-time employee has voluntarily terminated employment and completed
twenty (20) years of service with the Department or within the New Hampshire
Retirement System as required by State Statutes. Payment of such sick hours (120
days) shall be made to the employee's estate if death occurs while employed by the
Department.

B. Part-Time Employees: This article does not apply to part-time employees.

Loss of Sick Davs:

A. Full-Time Employees: Except in the case of death, accrued sick hours shall be lost if
termination of employment is for any reason other than retirement, or voluntarily
termination after completion of twenty (20) years with the New Hampshire Retirement
System as provided by law.

B. Part-Time Employees: For part-time employees, accrued sick hours shall be lost after
termination of employment, including death.

Leavina During Tour of Duty: Employees leaving their tour of duty sick shall complete NPD
Form #710, "Documentation of Time Not Worked." The time (in hours) will be rounded up to the
nearest ¥2 hour and will be deducted from the employee's accrued sick leave.

Physician's Verification: Employees taking three (3) or more successive sick days shall provide
a physician's verification of absence within five (5) days after returning to work. Such verification
shall be directed to the attention of the employee's Bureau Commander.

Statement of Absence:

Employees taking less than three (3) days sick leave shall complete NPD Form 700, "Statement
of Absence." This form shall be submitted to the attention of the employee's Bureau Commander
within two (2) days after returning to work.

Notification: Employees shall provide timely notification to the Desk Sergeant or appropriate on-
duty supervisor at headquarters on a daily basis of their intention to take sick leave, unless other
arrangements have been made and approved by the employee's Bureau Commander or
Divisional Supervisor.

Abuse of Sick Leave: Employees who abuse sick leave, shall forfeit ten (10) days (80 hours)
accruable sick time and may be subject to dismissal. If the employee does not have ten (10) sick
days (80 hours) accrued, the next ten (10) accrued sick leave days (80 hours) to which the
employee is entitled, shall be forfeited.

Sick Leave Bank:

A. All full-time sworn police officers may maintain and contribute to a sick leave bank on a
voluntary basis from their unused sick leave credits. Part-Time employees may be
eligible to contribute toward the sick leave bank according to the rules outlined by the
Sick Bank Committee.

B. The rules and procedures of the sick leave bank shall be established by a Sick Leave
Bank Committee appointed by the Association.

C. A copy of all rules and procedures under which the sick leave bank operates must be
provided to the Chief by the Association.

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D. The Sick Leave Bank Article or the procedures and standards established by the Sick
Leave Bank Committee shall not be subject to the grievance procedure.

ARTICLE 18
BEREAVEMENT LEAVE

Definitions: For the purposes of this Article:

A. The term "bereavement leave" means "a leave of absence granted to an employee upon
a death occurring in the employee's Immediate Family."

B. The Chief's "designee" is the Deputy Chief of Operations or the Bureau Commander. In
the absence of the Deputy Chief of Operations or the Bureau Commander, the Chief's
designee may be the Divisional Supervisor.

Procedures:

A. Such leave shall normally commence upon the day following the death of the immediate
family member. For full-time employees, the leave shall consist of three (3) consecutive
calendar days with pay. Bereavement leave for 34-hour part-time employees shall
consist of two (2) consecutive calendar days with pay (8.5 hours x 2 days). In the event
of the death of an employee's parent, spouse or child, bereavement leave shall consist of
four (4) consecutive calendar days with pay.

B. If for reasons which would require out-of-state travel to the funeral services or due to the
actual date of the funeral services, the Chief of Police or designee may allow a delay in
the commencement of the consecutive bereavement leave days as specified above.

C. At the discretion of the Chief of Police or Deputy Chief of Operations, the consecutive
days, as specified in paragraph A, may be broken up between the initial notification and
the actual day of the funeral services.

D. Employees on scheduled time off shall not be eligible for payment for bereavement leave
during such time off.

immediate Familv:

Members of the Immediate Family shall include the following:

Wife Husband Step-Mother

Mother Step-Father Mother-in-Law

Sister Grandmother Step-Son

Son Daughter Father-in-Law

Brother Step-Daughter Father

Grandfather Step-Brother Brother-in-Law

Step-Sister Sister-in-Law Blood Relative/Ward residing in the
sane as the

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ARTICLE 19
EMERGENCY LEAVE

A. With prior approval, and at the discretion of the Chief of Police or Hie—_ designee,
Emergency Leave shall be granted to full-time and part-time employees and shall be
charged first against the employee's accumulated sick leave and then against the
employee's accumulated vacation leave.

B. An employee may be granted an extension of up to two (2) weeks of Emergency Leave
at the sole discretion of the Chief of Police.

C. Any request for extension shall be in writing and shall set forth in detail the reasons
therefor. An employee may be granted additional extensions of Emergency Leave at the
sole discretion of the Chief upon written request as set out above.

D. Disputes concerning Emergency Leave shall not be subject to the Grievance Procedure.

ARTICLE 20
PERSONAL DAYS

For the purpose of this Article the words "personal day" means “a day for which an employee is
excused from active duty for personal reasons." The Chief's designee for purposes of this Article
shall be the Bureau Commander. In the absence of the Bureau Commander, the designee may
be the Divisional Supervisor.

Full-Time Employees: With prior approval of the Chief or hie~_designee and dependent upon
manpower availability, an employee may take a maximum of feur-six (46) personal days during

the calendar year.

Part-Time Employees: With prior approval of the Chief or his-_designee and dependent upon
manpower availability, the 34-hour part-time employee may take a maximum of two (2) personal
days during the calendar year (8.5 hours x 2 days).

Procedures for Use of Personal Days:

A. The employee must provide a written request for the desired personal day to the Chief or
his-_ designee not more than fifteen (15) days, nor less than two (2} days prior to the date
of such personal day. The 2-day notice period may be waived at the discretion of the
Chief or his-_designee.

B. Vacation days will have precedence over personal days. Once the personal day has
been approved, the approval is final. Any request to change or cancel an approved
personal day shall be made in writing. Approved personal days are subject to
cancellation by the Chief or K—_ designee only to accommodate the needs of the

Department.

C. No more than two (2) personal days shall be taken consecutively.

D. Personal days shall not be accrued or transferred to the next calendar year.

E. Personal days shall be deducted from the employee's accumulated sick leave. If an
hi has no sick leave accrued, the employee shall not be eligible for a personal

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F. Any extension to the vacation week(s) by utilizing a personal day may be allowed at the
discretion of the Chief of Police or designee.

Disputes concerning personal days shall follow the Grievance Procedure through STEP 3, at
which point, the decision shall be final and binding upon the parties.

ARTICLE 21
EXCHANGE OF WORKDAYS

Part-Time Employees: Part-Time employees are not eligible for the exchange of workdays.

Full-Time Emplovees: With prior approval and at the discretion of the Chief or Kie-_designee,
full-time employees may exchange workdays if both employees involved in the exchange agree;
provided that written, advance notice signed by both employees involved in the exchange is given
to the Chief or #6_designee two (2) days prior to each exchange of workday desired. The two
(2) day notice period may be waived at the discretion of the Chief or his designee.

aD PGAranGR6, SL age ree EMR NSE
orthe-order-oneratienofihe Department
A. Exchanges of workdays (swap-on) that result in an employee working a consecutive

shift may be allowed on a limited basis. A consecutive shift exchange of workday
(swap-on) is defined as an employee working their normally scheduled eight (8) hour

shift and immediately prior or following that shift, swapping-on for another employee

to work the employee's normal eight (8) hour shift. Employees will be allowed to
work an eight (8) hour consecutive swap-on shift that result in a 16 hour shift no more
than three (3) times per quarter, for a total not to exceed twelve (12) consecutive shift
swaps per year. Exchanges of workdays will not be allowed if the exchange results in
interference with court appearances, scheduled training or otherwise interferes with
other police-related duties or the orderly operation of the Nashua Police Department.

Exchanges of workdays that result in an employee working consecutive shifts shall be
limited to no more than two officers per exchange. This procedure can be suspended
or altered by the Chief or Deputy Chiefs of Police if it is determined to be in the best

interest of the Department.

B. If an employee involved in such exchange calls in sick on the exchange day, that
employee shall lose one (i) day (8 hours) of sick leave._Disputes concerning Exchanae_of
Workdays shall follow the Grievance Procedure throuah STEP 3. at which point, the decision
shail be final and bindina upon the parties.

C. Officers may accumulate up to eiqht (8) days or 64 hours of swap-off hours at any given

time.

Disgutes-soncermine _Eyehange-of tater deve snaltolloun ths Sricuenes Deseedurcthreveh STEP
3,-atwhich point, ihe decision-shall-be-final_and-binding upon-the parties-

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