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Graham, Donna

From:

Sent: Wednesday, April 13, 2022 9:52 AM

To: Graham, Donna; Board of Aldermen

Subject: Re: Real Barrier Cost--can you print for tonight's meeting?

CAUTION: This email came from outside of the organization, Do not click links/open attachments if source is
unknown.

Good morning Donna. Could you please attach this to the next board packet with my address? Thank you so

much.
Karen D Bill
95 Parnell Place

Nashua New Hampshire 03060 QQ
Sent from the all new AOL app for Android

On Tue, Apr 12, 2022 at 5:43 PM, QS

y wrote:

Here is a spreadsheet | have prepared with info from our City Treasurer for this evening.
Alderman Moran's email is still not operational.

Karen Bill

Barriers: The Real Cost
2020 ACTUAL

Purchase of 210 barriers: 2,100 LF; Cost ea.: $101.43 S$ 21,300.00

Cost to install barriers (Weaver Bros. / Bow, NH est. ) § 37,936.34

Cost to remove / un-install barriers S 19,170.00

Allowance for Misc. barrier adjustments S 12,000.00 Waiting for
Maintenance of traffic allowance S 9,000.00 Contract to verify |
Traffic Barel Rental per year: 40 units @ $85. ea. S 3,400.00

Estimated parking revenue lost |$ 14,000.00

Estimated parking enforcement revenue lost--LOW est. |$ 4,000.00
ADDITIONAL barriers (18 straight sided) purchased from

Beyond Walls, Lynn, MA: Cost / this style barrier$1,111.00

each!! 18 X 60 X 32 S 20,000.00

Total 2020.00... ceccessessessesseecsecsssscescecvescescessossessvessstssusssssatens S 140,806.34 | Cost per barrier:
| $617.57

2021 ACTUAL i

|Cost to Paint barriers: |$ 40,000.00 |
\Cost to install barriers (Weaver Bros. / Bow, NH} S 22,560.00 |
\Cost to remove / un-install barriers* | S 23,115.00 |Est. was $20,100.
| Allowance for Misc. barrier adjustments | S 12,000.00 |

Maintenance of traffic allowance |$ 9,000.00 |

Traffic Barel Rental per year: 40 units @ $85. ea. |$ 3,400.00 |

NOTES ON INVOICE from Weaver: Price does not include

Performance and Payment bond / traffic control to be

billed time and material / prices good through 12/31/2022

Another words, we paid more and | would have to ask for

all payments made to Weaver to have a true cost. | did not

request that info in enough time to receive it for this

meeting. $ ee
|Estimated parking revenue lost: 2/3 estimate S 42,750.00 |

Estimated parking enforcement revenue lost 2/3 est. S 6,000.00

Total 2021 i..cccccsccccccscecsscescssssescescecenssssesssssessensscseecesssssessesceseneee S 158,825.00 [Cost per barrier:

|$688.45--does not
| linclude actual
barrier cost.
Two year cost for "additional outside dining”: S 299,631.34
Cost per barrier for the past 2 years: 218 barriers $ 1,374.46

Loss of parking revenue / parking enforcement (ticket
violoations) information / calculations / explanation:

From the 2021 Season Fiscal Note: lost parking between
$14,000.00 (low end based on trends year over year) and
$57,000.00 (high end PRE COVID-19). Reduction in parking
enforcement revenue (tickets) is estimated to be
approximately $9,000.00 (no indication if this is low or high
or year over year.)

***Barriers are 10 Linear Feet each--the 220 "style"

***Parking spots are 20 x 8 Feet each (standard)

Source: John L. Griffin, CEO / Treasurer, Tax Collector

Graham, Donna

From:
Sent:
To:

Subject:

RUBEN GOMEZ

Wednesday, April 13, 2022 4:41 PM

Mayors Office Email; O’Brien, Michael (Alderman); Klee, Patricia; Moran, Melbourne;
Lopez, Thomas; Jette, Ernest; Clemons, Benjamin; Comeau, Alexander; Dowd, Richard;
Gouveia, Tyler; Cathey, Johnathan; Timmons, Gloria; Graham, Donna; Wilshire, Lori;
Thibeault, Derek; Kelly, Shoshanna; Sullivan, John

extended outdoor dining

CAUTION: This email came from outside of the organization. Do not click links/open attachments if source is

unknown.

Good Afternoon
Lina Gomez
262 Lake St

Nashua, NH 03060

| wanted to take a few minutes of your time to Thank you all again. | respect everyone's personal
decision and reasons and no matter what the outcome would off been, | know when to recognize and

appreciate hard work.

Thank you again,

Happy Easter
Lina Gomez
SFK

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: March 23, 2022

Re: Multi-Year Contract Award — ARPA Funding Management Consulting

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the Click here to enter a date. meeting and as such | am requesting the full
Board of Alderman approve the following contract:

Item: Consulting for advisory of rules/regulations for ARPA funding use.
Value: Not to exceed $200,000
Vendor: iParametrics LLLC of Alpharetta GA
Purchasing Memo#: 22-249 dated March 23, 2022
Contract Term: Through 12/31/2026
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

FER 4 THE CITY OF NASHUA "The Gate City"

Office of Econonric Development

TO: Jim Donchess, Mayor
FROM: = Tim Cummings, Economic Development Director
Date: March 18, 2022

RE; Approval of APRPA Consulting Contract — Multi-Year

The enclosed documents is a contract for your approval where we will be looking to enter into a
professional services advisory contract with iParametrics. The main driver of this is contract is
the need to better understand the new rules and regulations and how they apply to the ARPA
money provided by the US Treasury.

The Office of Economic Development has been charged with developing a strategic plan that
looks to allocate the ARPA funds within the eligible uses. iParametrics will provide two distinct
services. First, advisory and evaluate whether a use is eligible for ARPA funds and then secondly
provide compliance and technical assistance around the ARPA reporting. A procurement
methodology of a Request For Qualifications (“RFQ”) was used. This RFQ was for consulting
services relative to advisory and technical compliance. Eight Respondents submitted
qualifications. A small team of intemal professional staff represented by the Office of Risk
Management, Administrative Services, Finance Department, Office of the Comptroller and
Community Development selected three proposals to interview. Ultimately, the group settled on

iParametrics based on their qualifications and interview.

The consulting services contract is anticipated to be multi-year and is a fee for services being
bud geted at $200,000.

THANK YOU.

229 Main Steet, Suite 234 » Nashua, New Hampshire 03060 « Phone (603) 589-3106

CONTRACT FOR PROFESSIONAL SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA
229 MAIN STREET, CITY HALL, NASHUA, NH 03060

AND
IPARAMETRICS, LLC

and its successors, transferees and assignees (together “Professional Consultant”)

NAME AND/OR COMPANY OF PROFESSIONAL CONSULTANT

6515 SHILOH ROAD SUITE 200, ALPHARETTA, GA 30005

ADDRESS OF PROFESSIONAL CONSULTANT

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from
time to time requires the services of a Professional Consultant ; and

WHEREAS, it is deemed that the services of a Professional Consultant herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Consultant represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1, DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein
and are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Work

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract,

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a
written change order and/or fully executed City of Nashua Purchase Order, the terms of this
Agreement, the written change order or the fully executed City of Nashua Purchase Order shall
control over the terms of the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional
Consultant shall furnish all services, equipment, and materials and shall perform all operations
necessary and required to carry out and perform in accordance with the terms and conditions of
the contract the work described.

AG lof4

DESCRIPTION OF WORK:

PLEASE SEE ATTACHED SCOPE OF WORK IN EXHIBIT B

3. PERIOD OF PERFORMANCE. Professional Consultant shall perform and complete all work by _

December 31, 2026 which date shall only be altered by mutually approved written
agreement to extend the period of performance or by termination in accordance with the terms of
the contract. Professional Consultant shall begin performance upon receipt of an Executed
Contract and a valid Purchase Order issued from the City of Nashua.

4. COMPENSATION. Professional Consultant agrees to perform the work for a total cost not to
exceed ($200,000.00_}

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Professional Consultant has received a written exemption from the City of Nashua,
Professional Consultant shall submit monthly requests for payment for services performed under
this agreement in accordance with the values stated in the Agreement. Such requests shall be
supported by such data substantiating the Professional Consultant’s right to payment as the City
of Nashua may reasonably require. Professional Consultant shall submit monthly requests for
payment for services performed under this agreement shall be submitted as follows:

> Electronically via email to VendorAPInvoices@NashuaNH.gov

OR
> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month
and must include a detailed summary of the expenditures reported in a form that supports the
approved budget. Specifically, Professional Consultant agrees to provide the following with each
request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number,

a listing of personnel hours and billing rates, and other expenditures for which payment is
sought.

AG2 of 4

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional Consultant. The
City of Nashua will pay Professional Consultant within 30 days of approval by the City of Nashua
of the submitted invoice forms and progress reports. The City of Nashua will make no payments
until the invoice forms and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until executed by
the City of Nashua.

6. NOTICES. Ali notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: Tim Cummings
Economic Development Director
City of Nashua
603.589.3072
cummingst@nashuanh.gov

John Griffin

Chief Financial Officer/Treasurer
City of Nashua

603.589.3070
griffinj@nashuanh.gov

PROFESSIONAL CONSULTANT REPRESENTATIVE: Jeff Stevens
Vice President
iParametrics
401.536.8178
Jeff, Stevensia@iparametrics.com

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed
to be given to and received by the addressee thereof on the third business day after being deposited
in the mail. The City of Nashua or Professional Consultant may change the address or
representative by giving written notice to the other party.

AG 3 of 4

In WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be
legally bound thereby.

dE

City of Nashua, NH (signature) iParametrics, LLC (signature)
James W. Donchess, Mayor Jeffrey Stevens, Vice President
(Printed Name and Title) (Printed Name and Title)
3.7,2022
Date Date

AG 4of4