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SPECIAL BOARD OF ALDERMEN

AUGUST 10, 2021

7:00 p.m. Aldermanic Chamber and via Zoom

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PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN PATRICIA KLEE

ROLL CALL

PRESENTATION

Governor Sununu’s Recovery Friendly Workplace Initiative

ADJOURNMENT

10.

11.

From: Alderwoman Elizabeth Lu

Re: Request for quarterly schedule of upcoming contract renewals

PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Board of Aldermen
Appointments by the Mayor

REPORTS OF COMMITTEE

Finance Commiittee......... 000 e cece eee ee eee ees
Budget Review Committee ..0... 0... ccc ec eee eee eee en ees
Personnel/Administrative Affairs Committee. .....................

CONFIRMATION OF MAYOR’S APPOINTMENTS

Airport Authority

Joe Duquette (reappointment)
38 Hills Ferry Road
Nashua, NH 03064

Arts Commission

Tina Cassidy (reappointment)
36 Arlington Street
Nashua, NH 03062

Carol Robey (new appointment)
9 Mendelssohn Drive
Hollis, NH 03049

Board of Registrars

Gwen Mikailov (reappointment)
11 Appletree Green
Nashua, NH 03062

Business and Industrial Development Authority

Jason B. Haviland (reappointment)
29 Todd Road

Nashua, NH 03064

Deborah Novotny (reappointment)
65 McKenna Drive
Nashua, NH 03062

Bradley Vear (reappointment)
547 Amherst Street
Nashua, NH 03063

Capital Improvement Committee

Charles Budris (reappointment)
2 Shelley Drive
Nashua, NH 03062

Scott LeClair (reappointment)
10 Daylily Drive
Nashua, NH 03062

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

07/07/2021
07/26/2021
08/02/2021

August 31, 2026

September 1, 2024

August 31, 2024

December 31, 2021

September 30, 2024

September 30, 2024

September 30, 2023

August 1, 2023

August 1, 2023

Laurence Szetela (reappointment)
31 MacDonald Drive
Nashua, NH 03062

Citizen’s Advisory Committee

Beth Quarm Todgham (reappointment)
14 Ellis Drive
Nashua, NH 03063

Elizabeth Houde (reappointment)
12 Oldfield Road
Nashua, NH 03060

Conservation Commission

Jedidiah Crook (reappointment)

52 King Street

Nashua, NH 03060

(moving from alternate to finish William Parker's term)

Cultural Connections

Amanda Martinez (reappointment)
45 Concord Street

Nashua, NH 03064
Downtown Improvement Committee

Michael Buckley (reappointment)
207 Main Street
Nashua, NH 03060

Edward Hayes (reappointment)
137 Main Street
Nashua, NH 03060

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

(moved to another ward and replacing David Grebowski (B3) position)

Danielle Skelley (reappointment)
175 Main Street
Nashua, NH 03060

Hunt Memorial Board of Trustees

Tammy Crisp (reappointment)
7 Bartlett Avenue
Nashua, NH 03064

Planning Board

Adam Varley (reappointment)
3 Scotia Way
Nashua, NH 03062

Tax Increment Financing Advisory Board

Michael Cerato (reappointment)
4 Water Street
Nashua, NH 03060

Tim Cummings, Economic Develop. Director (reappointment)
229 Main Street
Nashua, NH 03060

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

August 1, 2022

October 1, 2024

October 1, 2024

December 31, 2021

May 1, 2024

January 31, 2024

December 31, 2022

June 1, 2024

December 31, 2025

March 31, 2024

September 30, 2022

September 30, 2022

Eric Drouart (reappointment) Term to Expire: September 30, 2022
52 Main Street #206
Nashua, NH 03060

David Fredette, City Treasurer (reappointment) Term to Expire: September 30, 2022
229 Main Street

Nashua, NH 03060

Chris Lewis (reappointment) Term to Expire: September 30, 2022
670 North Commercial Street
Manchester, NH 03101

Sarah Marchant, Comm. Develop. Director (reappointment) Term to Expire: September 30, 2022
229 Main Street
Nashua, NH 03060

Tia Phillips (reappointment) Term to Expire: September 30, 2022
2 Clocktower Place
Nashua, NH 03060

Angelina Spillos (reappointment) Term to Expire: September 30, 2022
15 Technology Way
Nashua, NH 03062

Zoning Board of Adjustment

Efstathia Booras (reappointment) Term to Expire: October 1, 2024

44 Balcom Street

Nashua, NH 03062

Mariellen MacKay (reappointment) Term to Expire: September 11, 2024
9 Webster Street

Nashua, NH 03064
UNFINISHED BUSINESS — RESOLUTIONS

R-20-016

Endorsers: Mayor Jim Donchess
Alderwoman Linda Harriott-Gathright
Alderman Thomas Lopez
Alderman-at-Large Michael B. O’Brien, Sr.

AMENDING THE PURPOSE OF A FISCAL YEAR 2020 UNLIKE ESCROW FOR THE COMMUNITY

DEVELOPMENT DIVISION

e Budget Committee with recommendation for indefinite postponement

R-21-143
Endorsers: Mayor Jim Donchess

Alderman Thomas Lopez
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman Jan Schmidt

PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO THE MANNER OF APPOINTMENTS TO THE

NASHUA BOARD OF POLICE COMMISSIONERS

e Personnel/Administrative Affairs Committee with no recommendation

R-21-152
Endorsers: Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO ADDING TWO ADDITIONAL MEMBERS TO
THE BOARD OF HEALTH
e Personnel/Administrative Affairs Committee with no recommendation

4

R-21-155
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman-at-Large Shoshanna Kelly
RELATIVE TO THE TRANSFER OF $75,000 FROM DEPARTMENT 194 “CONTINGENCY”, ACCOUNT 70100
“GENERAL CONTINGENCY” TO DEPARTMENT 198 “INTERFUND TRANSFERS”, ACCOUNT 89725 “TRANSFER
TO CITY RETIREMENT TRUST FUND”

e Budget Committee with recommendation for final passage
UNFINISHED BUSINESS — ORDINANCES
NEW BUSINESS — RESOLUTIONS

R-21-156
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN OPTION AGREEMENT WITH HARBOR HOMES, INC.
FOR PARKING LEASE

R-21-157
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MEMORANDUM OF UNDERSTANDING REGARDING
THE BRONSTEIN REDEVELOPMENT

R-21-158
Endorser: Mayor Jim Donchess
ESTABLISHING AN EXPENDABLE TRUST FUND FOR RECREATION FACILITIES FOR EAST SIDE OF NASHUA,
FUNDED BY APPROPRIATIONS, AND MAKING A SUPPLEMENTAL APPROPRIATION OF $750,000 INTO THE
EXPENDABLE TRUST FUND

R-21-159
Endorser: Mayor Jim Donchess
RELATIVE TO THE TRANSFER OF THE FY2022 ORIGINAL ADOPTED BUDGET CONTINGENCY FOR GRANTS
AND CORRESPONDING OFFSETTING REVENUE INTO A NON LAPSING GRANT FUND

R-21-160
Endorser: Mayor Jim Donchess
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $250,000 INTO EXPENDABLE TRUST FUND
ESTABLISHED FOR THE BUSINESS AND INDUSTRIAL DEVELOPMENT AUTHORITY

R-21-161
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL $621,556 FROM THE STATE OF
NEW HAMPSHIRE, DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND COMMUNITY
SERVICES GRANT ACTIVITY “COVID-19 ENHANCED DETECTION”

R-21-162
Endorser: Mayor Jim Donchess
RELATIVE TO THE RE-APPROPRIATION OF FISCAL YEAR FY2022 ESCROWS

NEW BUSINESS — ORDINANCES

O-21-068
Endorser: Alderman Patricia Klee
MOVING THE LOCATION OF A NO PARKING ZONE ON THE WEST SIDE OF CONCORD STREET AT ITS
INTERSECTION WITH MOUNT PLEASANT STREET

O-21-069
Endorser: Mayor Jim Donchess
REMOVING THE ONE-HOUR PARKING TIME LIMIT ON SOUTH SIDE OF MYRTLE STREET

O-21-070
Endorser: Mayor Jim Donchess
ALLOWING PERMITTED OVERNIGHT PARKING ON MYRTLE STREET
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

Graham, Donna

From: Griffin, John

Sent: Monday, July 19, 2021 1:31 PM
To: Graham, Donna

Subject: Ordinance O-21-067

Hello Donna,

Upon review, | recommend Ordinance O-21-067 Recognizing Juneteenth as a City Holiday.

Sincerely,

John Griffin
CFO/Comptroller
City of Nashua

CITY OF NASHUA NEW HAMPSHIRE

TRUSTEES OF

THE EDGEWOOD CEMETERY
Incorporated March 24, 1893

July 22, 2021

Susan Lovering, City Clerk
229 Main St.

Nashua, NH 03061-2019

Ms. Lovering,

The Edgewood Cemetery Board of Trustees wishes to meet in joint convention with the
Board of Mayor & Aldermen for the purpose of electing 5 trustees. The trustees intend to
nominate incumbents Thomas Maffee, 18 Colony Way, Nashua and Carl Andrade, 12
Mt. Laurels Dr., Nashua to 5 year terms expiring March 2026. Also to be nominated
Michael Lozeau, 22 Hill St., Nashua to a vacant position expiring March 2025 as well as
Robert McIntosh, 1 Lock St., Nashua and Douglas Gagne, 1 Dunbarton Rd., Nashua both
to vacant positions expiring March 2022. Please notify me when this has been placed on

the agenda.

Sinctrely\

C | jo
Jefftey IY Snow, Supt.

107 Amherst St., Nashua, NH 03064-2578 / Telephone (603) 594-3327

"The Gate City"

Division of Public Works

Wastewater Department

DATE: July 22, 2021

TO: Board of Public Works

FROM: David Boucher, Wastewater Superintendent

RE: Variable Frequency Drives, Wet Weather Facility

The Wet Weather Flow Treatment Facility (WWFTF) has four Raw Water Pumps
that move the wastewater and storm water through the WWFTFE wet well and
into the rest of the Facility. These four pumps operate based on water level and
controlled by Variable Frequency Drives (VFDs).

One of the VFDs began to fault out so we had all of them looked at by an
outside company. It was determined they were obsolete, couldn’t be repaired,
and all would need replacement. We were proactive in getting quotes, hoping to
get them replaced before failure, however, we saw the first VFD fail completely
on June 30, which prevents us from using that Raw Water Pump. With three Raw
Water Pumps remaining, the WWFTF has no pump redundancy if the facility
receives flows greater than 40 MGD. With three remaining VFDs in similar
condition, the potential to lose them at any moment and an 8-9 week lead time,
we had requested an emergency PO in the amount of $39,980.00 for the purchase
of four VFDs. Shortly after the PO was issued, it was discovered that two of the
vendors had submitted quotes for VFDs that were too small for our pumps. The
initial order was stopped and the PO was cancelled.

Updated equipment information was given to all three vendors and new quotes
were; Tequested. We received quotes back from two of the vendors and the
Wastewater Electricians have verified that the proper sized VFDs have been
quoted. Due to the larger size VFDs needed, the quote amount has increased
from the original PO request. We requested an emergency PO in the amount of
$53,605.50 to M&M Electrical of Nashua, NH for the four VFDs needed to keep
this critical piece of infrastructure running. M&M lectrical of Nashua was the
company that provided us the lowest quote.

ny) A,

2 Sawmill Road + Nashua, New Hampshire 03060 « Phone (603) 589-3560 » Fax (603) 589-3474

THE CITY OF NASHUA “The Gate City

Administrative Services Division

Date: July 28, 2021
To: Mayor Donchess
Board of Aldermen
From: Kimberly Kleiner, Administrative Services Director
Subject: Ordinance O-21-067 Recognizing Juneteenth as a City Holiday and Revising the Holiday

Section of the Unaffiliated Employees Personnel Policies

The Division of Administrative Services, which includes the Human Resources Department, acknowledges the
importance of observing Juneteenth as a city holiday. While we support the proposed Ordinance O-21-067, we
would like to draw attention to the following:

lL.

2.

City Hall employees fall into two major groups — Unaffiliated and UAW employees.

Currently Unaffiliated employees have eight specified holidays and three additional holidays selected by
the Mayor each year. Currently UAW employees, both Clerical/Technical and Professional unions, have
nine specified holidays and two additional holidays determined by the Mayor each year, as stated in the
contracts (see attached). Both groups receive the Presidential Election Day every four years.

The current 2021 Holiday Schedule (see attached) allows for Unaffiliated and UAW employees to
observe the same holidays by selecting three additional days for Unaffiliated employees and two
additional days for UAW employees each year which fall upon the same days.

The addition of Iuneteenth as a specified holiday in the Unaffiliated Employees Personnel Policy will
add an additional holiday which is not covered by the UAW current contracts. The UAW contracts
expire in June of 2024.

These facts raise concern over the ability to align a holiday schedule in the future between these two labor
groups, both necessary for the opening of City Hall. Taking into consideration that best practice is to negotiate
holidays into a labor agreement, we would recommend addressing the issue during the bargaining of the next
UAW contracts.