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ATTACHMENT C
REFERENCES

INSTRUCTIONS FOR “REFERENCES” SUBMITTALS:

Part 2-
Provide a list of project awards Vendor has received from the City of Nashua in the past 5 years. Please include project

detail, City department and City project lead.
Project Name: WA

Project Detail:

City Department:

City Contact: Phone:

Project Name:

Project Detail:

City Department:

City Contact: Phone:

Project Name:

Project Detail:

City Department:

City Contact: Phone:

RFP1058-030421 SCRAP METAL RECYCLING PROGRAM Pagel 5of5

®
ACORD
_

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DDIYYYY)
05/11/2021

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER RONTACT Megan Feehan
PHONE - FAX -
RSC Insurance Brokerage, Inc. iAIe No, Ext): (617) 330-5700 (AiG, No): (617) 439-3752
E-MAIL j ;
160 Federal St. AppRess: feehan@risk-strategies.com
4th Floor INS URER(S) AFFORDING COVERAGE NAIC #
Boston MA 02110 INSURERA: ©larr Surplus Lines Insurance Company
INSURED INSURERB: ©larr Indemnity & Liability Company
Windfield Alloy, Inc. INsURERC: Liberty Mutual Insurance
#2 Route 111 INSURERD: CM Vantage Specialty Insurance Co.
INSURER E:
Atkinson NH 03811 INSURERF:
COVERAGES CERTIFICATE NUMBER: _CL207666716 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL|SUBR POLICY EFF | POLICY EXP
LTR TYPE OF INSURANCE INSD | WD POLICY NUMBER (MM/DDIYYYY) | (MM/DD/YYYY) LIMITS
x COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
| CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 25,000
A Y 1000067027201 07/01/2020 | 07/01/2021 | peRsonal & ADV INJURY g 1,000,000
GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE g_ 2,000,000
><} pouicy aE Loc propucts-compiopace | s 2:000,000
OTHER: $
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY a accident) $ 1,000,000
><} ANY AUTO BODILY INJURY (Per person) | $
OWNED SCHEDULED :
B DUTOS ONLY SuTOs Y 1000626090201 07/01/2020 | 07/01/2021 | BODILY INJURY (Per accident) | $
HIRED NON-OWNED PROPERTY DAMAGE $
|__| AUTOS ONLY AUTOS ONLY | (Per accident)
$
><} UMBRELLA LIAB ><} occur EACH OCCURRENCE g_3,000,000
A EXCESS LIAB CLAIMS-MADE 1000337350201 07/01/2020 | 07/01/2021 | paorecate g 3,000,000
DED | | RETENTION $ $
WORKERS COMPENSATION PER | OTH-
AND EMPLOYERS' LIABILITY YIN STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? [| NIA
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE | $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT_| $
Property ;
D | Contractors Equipment CMV-PRP-0014657-02 07/01/2020 | 07/01/2021 | Insured Value Listed Below

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

Re: Scrap Metal Recycling Program Contract

City of Nashua is included as Additional Insured as required by written contract.

written contract.

Policies are on a primary and non-contributory basis where required by

CERTIFICATE HOLDER

CANCELLATION

City of Nashua-Division of Public Works

Solid Waste Department
840 West Hollis Street
Nashua

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.

NH 03062

AUTHORIZED REPRESENTATIVE

POA AF C Hed EZ,

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 12, 2021

Re: Multi-Year Contract Award — Recycling: Electronic Waste

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Electronic Waste Recycling

Value: $225,000 ($75,000 per year for 3 years)

Vendor: North Coast Services LLC

Purchasing Memo#: 21-129 dated May 12, 2021

Contract Term: July 1,2021 through June 30,2024
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-129

TO: Mayor Donchess
Finance Committee

SUBJECT: Recycling: Electronic Waste in the amount of $225,000 funded from accounts 55699
Other Contracted Services

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated April 29, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Electronic Waste Recycling
Value: $75,000 per year for a total of $225,000 for 3 year contract term
Vendor: North Coast Services

Department: 168 Solid Waste
Source Fund: 55699 Other Contracted Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 3/2/2021 and the following bids were received:

Vendor Location Amount Note
North Coast Services Concord, NH $259.66
Universal Recycling Tech Janesville, WI $402.97
RMG Enterprise LLC Nashua, NH $437.00
ECER Lakewood, NJ $536.52

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements.

The Board of Public Works (4/29/21 BPW meeting), The Division of Public Works: Solid Waste, and
the Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Lafleur
C O'Connor

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Electronic Waste Recycling contract with North Coast Services, LLC

To approve a three year contract between the City of Nashua and North Coast
Services LLC of Concord, NH for the processing and disposal of electronic waste
from the Nashua Recycling Center at an annual cost not to exceed $75,000,
pending approval of the FY22 operating budget. The term of this contract will be
July 1, 2021 through June 30, 2024. Funding will be through: Department: 168
Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted
Services.

The Solid Waste Department went out to bid for the Electronic Waste recycling at
the Four Hills Landfill. Four vendors submitted bids. After review of bids by the
Solid Waste Superintendent and the Recycling Coordinator, it was determined
that North Coast Services LLC should be awarded the contract. They provided the
lowest bid based a sample load setup by the Recycling Coordinator to better
compare services and costs. The results are shown in the table below. This
contract is for three years renewable annually subject to budget appropriations.
The duration of this contract will be from July 1, 2021 through June 30, 2024.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding North Coast Services LLC the contract for these services.

Sample Load Bid Price
North Coast Services LLC $259.66
Universal Recycling Tech. $402.97
RMG Enterprise LLC $437.00
ECER $536.52

City of Nashua

Division of Public Works, Solid Waste Department
UNIVERSAL WASTES (Electronics/Fiuorescents) RECYCLING PROGRAM

FY 2022 PROPOSALS RECEIVED: RFP 1058-031621

; Universal Recycling
ECER, Inc. North Coast Services LLC G Enterprise LL
Re Bei Euter prise LLC Technologies, LLC
East Coast Electric Recycling
CONTACT Albert Boufarah Tom Fatcheric Bob Gallinaro Kenneth Thomas
TITLE President Joint Partner Member President
ADDRESS P.O, Box 398 44 Locke Road 18 Celina Avenue #7 2535 Beloit Avenue
Lakewood NJ 08701 Concord NH 02301 Nashua NH 03063 Janesville WI 53546
PHONE 978-537-9940, 877-537-9940 603-610-7901; 603-812-8777 (TF) 603-437-6945 608-314-8136 (WI); 603-422-7711 (NH)
FAX 978-425-9349 603-610-8898 N/A 603-422-7720; 603-314-3473 (RN)
E-MAIL al@ece-.nc.com TEATCHERIC@NCOASTLLC.com, bobg@rmegenterprise.com @URTsoluti
WEBSITE www.ecerinc.com www, ncoastlic.com www.rmgenterprise.com www, URTsolutions.com
; 18 Celina Avenue #7, Nashua NH 61 Industrial Park Drive
alker Rd, 4 Lock ; H
FACILITY LOCATION con er Rd, Stirley MA 0146: 44 Locke Road, Concord N 03063 Dover NH 03820
S &J Transportation, 251 Calef Hwy,
Sub-Contract: N/A N/A N
arch ! Lee NH 03851 / /A
BoA Cashier's Check Cashier's Check # 1965892
anon N/A N/A #1454214362 $3,000 $10,000
Sample list COST $536.52 $259.66 $437.00 $402.97
COSTS per Ib (derived from sample load)
monitors $0.20 $0.18 $0.20 $0.17
CPUs credit (-$0.22) credit (-$0.18) $0.00 credit (-$0.20}
incomplete credit (-$0.12) credit (-$0.20)
laptops / PCs credit (-§0.20 laptop),(-$0.22 CPU) credit (-$0.35 laptop), (-$0.18 CPU) $0.00 credit (-$1.00 laptop), (-$0.20 CPU)

mixed electronics, non;

printer, copier, fax, periferals, $0.07

$0.08

printers,copiers,fax,periferals,VCR,CD,ra

priater,copier,fax,VCD,CD,DVD $0.11

screen dio:$.20; mixed items $.25
flat screen/plasma TV, audio/stereo
TVs $0.20 all types CRT, flat screen, monitor: $0.18 console,flat screen,plasma: $.25 eqpt= $0.21; console TV= $0.26; CRT
TV= $0.17
lamps /ft $.75 /lb $0.26 / 4' bulb; $.065 / ft $.28/4' bulb; $.50/1b; $.07/ft straight lamps = $0.49 / Ib bulb
lamps-compacts $.75 /Ib $0.28 ez $0.40 ea 0.56 / lb
non-PCB ballasts (/1b) N/A $0.15
PCB ballasts (/1b) N/A $1.10 $3.01 / lb
TRANSPORTATION $350.00 $150 / HAUL $0.00 $600 / HAUL
Smoke Detectors @ $8; Batteries (/lb}: box: 4! = . _
ee N/A alkaline $0.70; NICD,NiMH $0.75; Lithium, NO smoke a we detectors, or | lampbox:4'=$6ea; 8'=$12
button $3.05; credit ($.75 cell phone) medical devices a
EPA ID # N/A NHD510072024 NHD NHD001085026
Description of Process N/A Complete - well done Complete - well done Complete - well done
since 2011; service 100+ communities & .
Experience in MASS since 2008; private companies; owner experienced in HW 20+ yrs; two state & many local incorporated 2003 inWis 2008 in NH
contracts as CRT Process,LLC
mgmt & local govt
Insurance Certificate N/A included included
Garner data destruction: used Ly govt(IRS, US Army),| e-Stewards certification; in-house shredding eae ee ene Oe Sean CUO
N/A health (BlueCross, Kaiser) & techaology (Amazon, capability; processing, recycling done Sone ie iis oe i
Security Assurance / Apple) companies; downstream outlets = R2 domestically, not shipped offshore; 15014001 & Se eee re eran core acu y,
(Responsible Recycling) & e-Stewards certified 1045001 & R2 certified eyes, DoD approved elasira sutwiate Lue
esp e . shipped offshore for processing or recycling;
Regulatory Compliance N/A will share cocmpliance recorcs upon request | no current compliance issues reported | nc current compliance issues reported
REFERENCES DARTMOUTH MA CONCORD NH LYNN MA NEWTON MA
(David Hickox = rezred) Tim Barber David Allen, Casella Cheryl Gay, DPW Waneta Trabert, DPW

508-999-0740, x 2210

603-543-7088

(860) 418-5930

617-796-1491; wtrabert@newtonma.gov

Int DPW Dir: vendor 6 yrs or more; no
negative reviews that he knows of

strong support; outstanding job 6 yrs;
cost=fair; quality work, integvity; definitely
recommend

5 yrs, via MASS state contract. Very
reliable & responsive, no problems,
“absolutely would recomment*

5-yr vendor: "Glowing review" - URT is
reliable, competetively priced & e-Stewards
cer-ified; sales & cust service reps = highly

responsive & "a pleasure to work with”

HOLYOKE MA

(Barbara Jahn=retiredi David Beaudoin

413-322-5645

10 yrs, on-call pickup; no issues; no

DERRY NH

Randyll Borelli, Recycling Coord.
603-432-4650

3/26 Mike Fowler, DPW Director: great vendor
since 2016; very respons-ve and reliable;

NRRA / WELLESLEY MA
Bonnie Bethune (NRRA); James Manzolini
(Wellesley MA DPW)
603-736-4401; 781-489-7700
NRRA: frequent pickups = well done; would

absolutely recommend. WELLESLEY:
billing/paperwork=very good;

LEXINGTON MA
Robert Beaudoin, Superintendent
781-274-8334

Vendor > 10 yrs.; on call pickup ofloaded
traler ($435 /haul & $0.20/Ib), reliable;

reesorto net eee Baling = accuraye oe speckutely concern=sometimes onLy partial pickup on Fei me saan —
recommend (arrive w/half-Ailled truck), would recommen
LUDLOW MA PORTSMOUTH NH NEEDHAM MA MANCHESTER NH
Paul Dzubek Jim Dumont, Fac-lity Mgr. Matthew Demarais Bradley Moore, SW Supervisor
413-583-5625 603-766-1426 781-455-7568 624-6444, x__
: ao . Good experience w/ RMG; 6+ yrs. .
16 + yrs; very responsive; satisfied w/ service Responsive, very ee 7 yrs; would Responsive, good service; “Laptop day” 3/24 & 3/26 left messages

events

PROPOSAL Not complete, no information on process, em!
(complete, regulatory compliance, downstream vendors, Complete & iene Se Complete & very informative Complete & very informative
informative) etc. All persons listed as references = retired. 7
Rick Norton, 603-343-7012; Lisa
OTHER FACTORS Mike Doran Baileys, 607-321-9601
Ibaileys@URTsolutions.com
OTHER PRICES

Secure destruction hard drives, inc! serial #s $8 ea

Secure destruction hard drives, no serial #s $3 ea
LAMPS

HID, sodium - $.75 ea

Halogen, incandesent - $.20 ea

U-Bend, circle, CFL - $.28 ea

UV, coated fluorescents- $2 ea

broken bulbs- $ 1.75 / Ib

Commodity Surcharge = $0.01 / lb

LAMPS

Straight Lamp by The Pound - $0.49

HID/Mercury Halide/Low_High Pressure
Sodium - $1.03 ea
U-Tube/Compact/Circular Lamps - $0.56
/ib
Specialty UV/Arc/Ignitron/
Germicidal/Projection - $0.37 ea
Coazed/Shatter Shield/Power Groove Lamp -
$1.25 ea

Halogen Lamp - $0.44 ea

OTHER

mercury devices - $6.50/Ib; $25 nin
freon appliance - $14 ea

LABOR-lab packing - $35 / hr
SUPPLIES

5-gal pail - $8 ea

4' lamp box - $4 ea

8' lamp box - $8 ea

shrink wrap - $8 / roll

Incandescent Lamp - $0.44 ca
OTHER
PCB HV Capacitors - $1.25 / Ib
PCB Capacitors $1.09 / lb

Non-PCB HV Capacitors - $0.20 / lb

<5 Gallon Mercury Containing
Devices/Equip - $395.00 / pail

FCB Ballasts - TSCA Waste - $3.01 / lb
SUPPLIES
Stretch Wrap - $20 ea
4' Lamp Box - 15"x15"X48" - $6 ea
8' Lamp Box - 9"x9"x96" - $12 ca

CONTRACT FOR INDEPENDENT CONTRACTOR

UNIVERSAL WASTES RECYCLING PROGRAM
RFP1058-031621

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

NORTH COAST SERVICES, LLC
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

44 LOCKE ROAD, CONCORD, NH 03301
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B— North Coast Services, LLC dated March 16, 2021

Bid Form;

Attachment A — Proposal Qualification Statement;

Attachment B— Acceptable and Unacceptable Items;
Attachment C — Proposal Costs;

Attachment C.1— Itemized Billing Costs for a Sample Load; and
Attachment D — References

VV VV VV

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