Finance Committee - 02/17/2021 Page 4
Mayor Donchess
Now | notice that Alderwoman Lu is also present. Alderwoman Lu you should probably follow the protocol of
telling us whether you are in the room alone and etc.
Alderwoman Lu
Yes | am here alone and | can hear the proceedings.
Mayor Donchess
Alright thank you. Does anybody have any questions or comments for Mr. Codagnone.
Alderman O’Brien
Finance Committee - 02/17/2021 Page 3
Alderman Harriott-Gathright
We have 5 in attendance.
Mayor Donchess
Thank you Madam Clerk.
PUBLIC COMMENT - None
COMMUNICATIONS
From: Kelly Parkinson, Purchasing Manager
Re: Software 3-Year Subscription: KnowBe4 in the in the amount of $19,388.16 funded from account 54407
Software Maintenance
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE 3
YEAR RENEWAL OF KNOWBE4 SECURITY AWARENESS TRAINING SUBSCRIPTION TO KNOWBE4 IN
Finance Committee - 02/17/2021 Page 2
Also in Attendance: Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Bruce Codagnone, IT Director
Dan Hudson, City Engineer
David Boucher, Wastewater Superintendent
Tim Cummings, Director of Economic Development
ROLL CALL
Mayor Donchess
Is the Clerk present, Alderman Harriott-Gathright?
Alderman Klee
You’re muted.
Alderman Harriott-Gathright
Yes | am here, | can hear you.
Mayor Donchess
Can you please call the roll?
REPORT OF THE FINANCE COMMITTEE
FEBRUARY 17, 2021
A meeting of the Finance Committee was held on Wednesday, February 17, 2021, at 7:00 p.m. via
teleconference.
Mayor Jim Donchess, Chairman, presided.
Mayor Donchess
Finance Committee - 03/03/2021 Page 9
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE SEAL THE
MINUTES OF THE NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF
THE COMMITTEE VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE
SERVED, BY ROLL CALL
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly, Alderman Laws
Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright 7
Nay: 0
MOTION CARRIED
ADJOURNMENT
Finance Committee - 03/03/2021 Page 8
Alderwoman Lu
It's something | came across this afternoon. | could shoot an email over to CFO Griffin. Thank you.
Mayor Donchess
That’s something we could get back to you on.
Alderwoman Lu
Thank you.
Mayor Donchess
Anyone else? If not, public comment. Is there any member of the public who would like to address the
Committee?
PUBLIC COMMENT - None
REMARKS BY THE ALDERMEN - None
POSSIBLE NON-PUBLIC SESSION
Finance Committee - 03/03/2021 Page 7
Mayor Donchess
December is the final payment, but | don’t think we collected 100%. | mean we collected a high percentage but
not 100%. David ...
Alderwoman Lu
Well | think so according to the property taxes on December 31°. But, you know what, I’ve been wrong before
ll tell you that, in fact, in the last two meetings I’ve been in. So I'll go back and look.
Mayor Donchess
| can say we are usually in the 95% but never at 100% there’s always someone who does not pay.
Alderwoman Lu
Finance Committee - 03/03/2021 Page 6
Alderwoman Lu
OK thank you.
Mayor Donchess
Anyone else? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7
Nay: 0
MOTION CARRIED
UNFINISHED BUSINESS - None
NEW BUSINESS — RESOLUTIONS - None
NEW BUSINESS — ORDINANCES - None
RECORD OF EXPENDITURES
Finance Committee - 03/03/2021 Page 5
Alderman Klee
Thank you so much. Ms. Kleiner, just for clarification, the $4,860.00 is per year and not the total 3 years. Is
that correct?
Director Kleiner
Correct. It is per year for a total of $14,580.00 for the life of the contract.
Alderman Klee
And, OK that answered my question. Thank you.
Mayor Donchess
Anyone else?
Alderwoman Lu
Yes, Alderwoman Lu please?
Mayor Donchess
Alderman Lu?
Alderwoman Lu
Finance Committee - 03/03/2021 Page 4
Mayor Donchess
Anyone else? Alright, Madam Clerk would you please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Multi Year Software Maintenance Agreement in the amount of $4,860 funded from account General
Fund Prior Year Escrow, 54407 Software Maintenance
