Minutes

Finance Committee - 01/20/2021 Page 5
ON THE QUESTION

Mayor Donchess

And | believe Karen Smith is here or someone else from the Police Department?

Peter Cinfo, IT Manager, Nashua Police Department

I’m here, Peter Cinfo, IT Manager over at the Police Department.
Mayor Donchess

Alright could you just explain this item for us please?

Mr. Cinfo

Sure this is the software, annual maintenance for our records management and dispatching software. So it
covers updates, support, typical software maintenance type.

Finance Committee - 01/20/2021 Page 4

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount of $39,760.81 funded from account 54407 Software Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
CONTRACT FOR SOFTWARE MAINTENANCE TO ROUTEMATCH SOFTWARE, INC. IN THE AMOUNT
OF $39,760.81. FUNDING WILL BE THROUGH DEPARTMENT 186 TRANSPORATION; ACCOUNT 54407
SOFTWARE MAINTENANCE, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Finance Committee - 01/20/2021 Page 3
Mayor Donchess

There is public comment at the end, yes.

Ms. Ortolano Ok that’s fine, | just wanted to make sure.

Mayor Donchess

Ok, thank you.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: | Change Order for Ammunition and Supplies

There being no objection, Mayor Donchess accepted the communication and placed it on file.
Mayor Donchess
This is the change order for the ammunition right?

Alderman Harriott-Gathright

Finance Committee - 01/20/2021 Page 2

Members not in Attendance: Alderwoman Elizabeth Lu
Alderman-at-Large Brandon Michael Laws

Also in Attendance: Kelly Parkinson, Purchasing Manager

ROLL CALL
Alderman Klee
| am here, | am alone and | can hear the proceedings.

Alderman Harriott-Gathright

Clerk —| am present, | am in the room with my granddaughter and | am practicing social distancing and | can
hear you all.

Alderwoman Kelly

I’m here, | am in this room alone and | can hear everyone.

Mayor Donchess

REPORT OF THE FINANCE COMMITTEE

JANUARY 20, 2021

A meeting of the Finance Committee was held on Wednesday, January 20, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Finance Committee - 02/03/2021 Page 10

Alderwoman Lu
Yes, thank you.

Mayor Donchess

Alright so any other questions or comments on the Record of Expenditures? If not, Madam Clerk, could you
please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Mayor Donchess

Finance Committee - 02/03/2021 Page 9

Alderwoman Lu

Yeah that’s what | ...

Mayor Donchess

Ok well we could check that out. I’ve not had that question come up before and I’d be glad to look into it.
Alderwoman Lu

Thank you.

Mayor Donchess

And get an answer from Legal. Alderman Clemons did you have some input here?

Alderman Clemons

Finance Committee - 02/03/2021 Page 8

Mayor Donchess

Now I’m not disagreeing with you | am just trying to find out what — you know — make sure | understand the
point. | think you are saying that the name of the party owning the property to whom the abatement benefits,
whom the abatement really benefits in substance, should be, that name should appear in the Record of
Expenditures in addition to the payee of the check if those are different, correct?

Alderwoman Lu

Finance Committee - 02/03/2021 Page 7

Mayor Donchess

Ms. Kleiner | think is on the call. Can you answer that question? You’re on mute too.

Kim Kleiner, Director of Administrative Services

Finance Committee - 02/03/2021 Page 6

Mayor Donchess

Any other questions, comments on the Liquid Therapy Lease? If not, Madam Clerk, could you please call the
roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES