Minutes

Finance Committee Page 8
November 2, 2016

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Ford F350 Utility Body Truck (Value: $48,232)

MOTION BY ALDERMAN SIEGELTO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE FROM
M-H-Q MUNICIPAL VEHICLES IN THE AMOUNT OF $48,232. SOURCE OF FUNDING IS DEPARTMENT
161, STREETS; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase One (1) 2016 LeeBoy 7000C Asphalt Paver (Value: $108,981)

Finance Committee Page 7
November 2, 2016

From: Dan Kooken, Purchasing Manager
Re: To Purchase Winter Road Sand (Value: $16,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PLOURDE SAND & GRAVEL IN THE AMOUNT OF $16,000. FUNDS ARE AVAILABLE IN DEPARTMENT
161, STREETS; GENERAL FUND

ON THE QUESTION

Alderman Siegel

Finance Committee Page 6
November 2, 2016

Alderman Siegel

Okay, thank you. So it just so happens to be an Interceptor like the other ones but it’s not clearly marked as a
police vehicle.

Captain Paulson

Correct and the same thing will happen with the two Chevy Impala’s that we trade-in; they are going to be
swapping over our fleet to Ford Taurus Police Interceptors but they will be unmarked cars.

Alderman Siegel

Thank you, | appreciate that.

Mayor Donchess

Finance Committee Page 5
November 2, 2016

Alderman Cookson

| just wanted to reconcile my understanding. | believe that you said, Mr. Sojka, that some of the equipment
that is in the vehicles that are being traded in is being transferred to the new vehicles. Is M-H-Q responsible
for that transfer or is any of that transfer happening locally by you and by your resources here at the Nashua
Police Department.

Mr. Sojka

Finance Committee Page 4
November 2, 2016

Alderman O’Brien

The Interceptors that we are talking about.

Mr. Sojka

The utilities that we are replacing, we are taking most of the equipment out of the old utilities and transferring it
over to the new ones. There is a little bit of changes with the utility with the front end and back end of the
vehicle so there was a little bit of equipment that we had to purchase but the majority of it is transferred to the
new vehicle.

Alderman O’Brien

Finance Committee Page 3
November 2, 2016

ON THE QUESTION
Alderman Siegel

It looks like one of the trade-ins is for an unmarked and we are getting what appear to be the marked cruisers
in return, is that the case?

Mr. Brain Sojka, Fleet Supervisor, Nashua Police Department

We are replacing two traffic cars and those are both unmarked vehicles and they are going to stay as
unmarked vehicles.

Alderman Siegel

Finance Committee Page 2
November 2, 2016

Alderman Siegel

Okay because at least on the residential bills the energy cost is actually only one component and it’s not even
the largest often.

Mayor Donchess

| believe this is the total bill for the purchase of this amount of power but we can confirm that.

Alderman Siegel

I’m in favor of having a discounted power supply but it would just be nice to find out what’s going on with the
rest of it.

Mayor Donchess

REPORT OF THE FINANCE COMMITTEE
NOVEMBER 2, 2016

A meeting of the Finance Committee was held on Wednesday, November 2, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Finance Committee Page 3
November 16, 2016

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
OCTOBER 28, 2016, TO NOVEMBER 10, 2016

ON THE QUESTION

Alderman Siegel

Mr. Kooken, HR has got a lot of temporary expense. Have we managed to hire people to replace the temps
that we are using right now?

Finance Committee Page 2
November 16, 2016

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO ESSEX POWER SERVICES IN THE AMOUNT OF
$398,200. FUNDS ARE AVAILABLE IN DEPARTMENT 170, HYDROELECTRIC OPERATIONS; GENERAL
FUND

ON THE QUESTION

Alderman Siegel