Minutes

Finance Committee Page 6
October 5, 2016

Mr. Codagnone
Yes, | agree, | don’t really like the way its structured but | feel like we are between a rock and hard place.
Alderman O’Brien

Within those 55 licenses would that be some of our shift commanders and police and fire that do the payroll
and the attendance and stuff like that?

Mr. Codagnone

It could be.

Alderman O’Brien

So it could even extend into Parks & Rec and the Department of Public Works as well.

Mr. Codagnone

The schools as well.

Finance Committee Page 5
October 5, 2016

ON THE QUESTION

Alderman Siegel

| understand that we are getting this licensing and the number of seats that we are paying for is very high. |
understand that we can’t use a generic login and that it’s not simultaneous users. | saw the contract but, do we
really have 55 people that are accessing this particular module and that seemed pretty high.

Mr. Codagnone

Finance Committee Page 4
October 5, 2016

Alderman Deane
The contracts submitted to the Finance Committee aren’t in draft form, are they? Are they final?
Mr. Kooken

They are assumedly final but if we have any changes to a contract after it passes the Finance Committee
those are still communicated to the Finance Committee.

Alderman Siegel

The reason | said that is because it had the word “DRAFT” written across the pages.
Alderman Deane

That’s another error. Nothing should be submitted to the Finance Committee in draft form.

Finance Committee Page 3
October 5, 2016

Alderman Deane
What if you go over?
Ms. McCormack

Are you asking if there are additional funds for the project? They have additional trust funds that they can use
if we go over the contingency that they have set aside.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Supervised Visitation and Safe Exchange Services (Value: Not-To-Exceed
$140,000)

Finance Committee Page 2
October 5, 2016

From: Dan Kooken, Purchasing Manager
Re: Replace Three (3) Trades Cargo Vans (Value: $100,742)

MOTION BY ALDERMAN SIEGELTO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM GRAPPONE AUTOMOTIVE GROUP IN THE AMOUNT OF $100,742. FUNDS ARE AVAILABLE IN
DEPARTMENT 191, SCHOOL; CERF

ON THE QUESTION

Alderman O’Brien

REPORT OF THE FINANCE COMMITTEE
OCTOBER 5, 2016

A meeting of the Finance Committee was held on Wednesday, October 5, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman Benjamin M. Clemons

Finance Committee Page 12
November 2, 2016

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:33 p.m.

Alderman Ken Siegel
Committee Clerk

Finance Committee Page 11
November 2, 2016

supply. It’s also to buy the green toter’s for those who want to pay $60.00 to get a recycling toter. It’s to have
a supply of both on hand.

Finance Committee Page 10
November 2, 2016

Mayor Donchess
| think because they think this is the best paver they can get for the money.

Alderman Siegel

Finance Committee Page 9
November 2, 2016