Minutes

REPORT OF THE FINANCE COMMITTEE
NOVEMBER 16, 2016

A meeting of the Finance Committee was held on Wednesday, November 16, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Alderman-at-Large Mark S. Cookson, Vice Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Mayor Jim Donchess, Chair

Finance Committee Page 5
December 1, 2016

Alderman Cookson
The hours are what | was trying to correlate to.
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None
DISCUSSION

RECORD OF EXPENDITURES

MOTION BY ALDERMAN CLEMONS THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD NOVEMBER 11, 2016, TO DECEMBER 1, 2016

MOTION CARRIED

PUBLIC COMMENT — None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Finance Committee Page 4
December 1, 2016

Mayor Donchess
Until the project is finished.
Alderman Cookson

So they are not expending a certain amount of time each week on the project but on an as needed basis and
responding to litigation as appropriate?

Mayor Donchess

Correct.

Alderman Cookson

So the $120,000 wouldn't cover three months or it wouldn’t cover the first half of 2017?
Mr. Kooken

There is no specification in the contract about an end date.

Alderman Clemons

Finance Committee Page 3
December 1, 2016

Mayor Donchess

It is in really bad shape and has very limited value if anything.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Engineering Services for the Repair of Henri Burque Pedestrian Bridge (Value: $17,107)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO CLD CONSULTING ENGINEERS IN THE AMOUNT OF $17,107. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS; BRIDGE
REHABILITATION

MOTION CARRIED

Finance Committee Page 2
December 1, 2016

From: Dan Kooken, Purchasing Manager
Re: Contract for Phase III Design (Value: Not-to-Exceed $200,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO SANBORN HEAD & ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $200,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE; BOND FOR LANDFILL EXPANSION PHASE

lil AND IV

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Pipeline Inspection Camera Van (Value: $78,544)

REPORT OF THE FINANCE COMMITTEE
DECEMBER 7, 2016

A meeting of the Finance Committee was held on Wednesday, December 7, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron

Members not in Attendance: Alderman Ken Siegel

Also in Attendance: Mr. Daniel Kooken, Purchasing Manager

Finance Committee Page 6
December 21, 2016

PUBLIC COMMENT — None
POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT

MOTION BY ALDERMAN CARON TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:25 p.m.

Alderman Ken Siegel
Committee Clerk

Finance Committee Page 5
December 21, 2016

Alderman Siegel

Whether or not we extend the lease we don’t get authority over the airport just by denying the extension of the
lease or not. All that would happen is that we would put at risk capital improvements. Everybody that wants to
build on a piece of land, if they want to get a bank loan they want to know that the land isn’t going anywhere
and we have seen a specific instance of that. As far as how the existing sub-leases are handled, that’s the
purview of the Airport Authority.

Finance Committee Page 4
December 21, 2016

Finance Committee Page 3
December 21, 2016

Alderman Siegel

| had no idea they were going to disappear on 12/31/16. What about our old videos?

Mr. Codagnone

We get to keep them and we will be uploading them to You Tube. The device we are getting has 11 terabyte
drive so we can store them internally as well.

Vice Chairman Cookson

Can we estimate how much storage is required based on an annual basis?

Mr. Codagnone