Minutes

Finance Committee Page 8
September 7, 2016

Alderman Wilshire

| like the idea because | like where it’s located. | think it would be very convenient for the people that they
serve. | think it’s a win/win if we could make that work.

Mayor Donchess

One issue that’s been raised by people who think that Burke Street wouldn’t have been the best alternative for
them was that very one that we should keep them in this area, near the center of downtown.

MOTION CARRIED

Finance Committee Page 7
September 7, 2016

alternative and maybe the quickest alternative is for the administration to stay where they are for the time being
and Brentwood to come and lease a facility in Nashua. Tim Cummings, the Economic Development Director,
who has some knowledge about available space is conversing regularly with people on the school board who
are in charge of facilities and seeking to assist them in locating the Brentwood project within Nashua.

Alderman Deane

Finance Committee Page 6
September 7, 2016

Alderman Deane

So | wouldn't say it was a nickel and dime; maybe this is a back in cost but maybe we should be training
people as they go and this department was reliant on one individual and shame on the city for doing that. That
is just not a good thing to be doing and this is the end result of that. It’s a hard lesson to learn. | think it’s good
to cross train people and get them all well versed.

Alderman Siegel

Finance Committee Page 5
September 7, 2016

decisions made by the committee. | appreciate your willingness to recuse yourself but | just don’t understand
that is a requirement.

Alderman Clemons
| am airing on the side of caution.
Alderman O’Brien

Finance Committee Page 4
September 7, 2016

Mr. Kooken

The actual addendum | believe had questions answered and the requirement is when they return their bid that
the addendum be returned and singed along with their bid. VWWhen they don’t do that, we do disqualify the bid.

Alderman Siegel

So am | correct in my assumption that the addendum or questions were by the bidder?

Mr. Kooken

By the total number of bidders on the project so whatever questions came in over the time period then we put

Finance Committee Page 3
September 7, 2016

Alderman Deane

Supply is high for natural gas because we didn’t have the summer that was anticipated. Have you looked at
going out... what are you looking at a timeframe for locking in? Are you going to try to lock in?

Mr. Danielson

Finance Committee Page 2
September 7, 2016

REPORT OF THE FINANCE COMMITTEE
SEPTEMBER 7, 2016

A meeting of the Finance Committee was held on Wednesday, September 7, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman June M. Caron

Finance Committee Page 6
September 20, 2016

TABLED IN COMMITTEE

From: Dan Kooken, Purchasing Manager

Re: Contract Award for City Hall Elevator Modernization (Value: $184,000); Department: 126

Financial Services; Fund: Trust Fund; Accounting Classification: 81 Buildings and Improvements

e Tabled 8/3/16

PUBLIC COMMENT - None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:16 p.m.

Finance Committee Page 5
September 20, 2016

ON THE QUESTION

Alderman Siegel

| did have a question for Mr. Griffin on a school department expenditure and | recognize that we don’t have any
control over it but it seemed a little bit unusual to see a payment to the High Mowing School.

Mr. Griffin

| actually was able to meet with Dan Donovan after he had met with the Mayor on another matter and that is an
out-of-district tuition.

Alderman Siegel