Minutes

Finance Committee Page 9
July 6, 2016

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
JUNE 10, 2016, TO JUNE 30, 2016

MOTION CARRIED

PUBLIC COMMENT — None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:30 p.m.

Alderman Ken Siegel
Committee Clerk

Finance Committee Page 8
July 6, 2016

Alderman Wilshire

| will echo what Alderman Caron said. Having been the Ward 7 Alderman for many years that treatment facility
has come a long way and to maintain it as well is in our best interest.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Renewal of USDA Wildlife Management Service Agreement
(Value: Not-to-Exceed $67,696)

Finance Committee Page 7
July 6, 2016

From: Dan Kooken, Purchasing Manager
Re: Purchase of Various Chemicals for the Wastewater Treatment Facility (Value: $571,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM THE VENDORS PROVIDED THEREIN FOR A TOTAL PURCHASE PRICE OF $571,000. FUNDS
ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; 61, SUPPLIES & MATERIALS

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: | Waukesha Generator Maintenance (Value: Not-to- Exceed $30,000)

Finance Committee Page 6
July 6, 2016

Mr. Kooken

| think it’s the nature of the job.

Mayor Donchess

The person that could explain this best is Lisa Fauteux, Director of Public Works and she is on vacation this
week. We could wait for a full explanation Alderman Siegel.

Alderman Siegel

No, we have a sole bidder and we don’t want our sole bidder not to do it.
MOTION CARRIED

Finance Committee Page 5
July 6, 2016

ON THE QUESTION

Alderman Siegel

Why did we have to approve a tariff which we have no authority over? I’m confused. There’s no dollar amount
and there’s no flexibility one way or the other.

Mayor Donchess
| think Eversource wanted an approval.
Mr. Kooken

We went to legal and they suggested that it would be a good idea to bring it before the committee since it is
tied loosely with the LED lighting project.

Finance Committee Page 4
July 6, 2016

Ms. Marchant

The old gator has been requested by Emergency Management so they can use it for events. It has not been
officially determined yet, it could certainly go to auction if that was not the best use for it. Emergency
Management has all kinds of events that they use things for and this is something that they can take and
maintain.

Alderman O’Brien

Finance Committee Page 3
July 6, 2016

Mayor Donchess

Would you like Mr. Kates to come in?

Alderman Siegel

Yes.

MOTION BY ALDERMAN SIEGEL TO AMEND TO TABLE TO ALLOW FOR JUSTIN KATES TO ATTEND
THE NEXT FINANCE COMMITTEE MEETING
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Broad Street Parkway Bridge LED Lighting (Value $149,979)

Finance Committee Page 2
July 6, 2016

Mayor Donchess

The answer is that this money has been previously escrowed.
Mr. Fredette

Yes, from fiscal 16, last year it was escrowed.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: HVAC Preventative Maintenance Agreement (Value: $14,541)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO AE
MECHANICAL, INC., IN THE AMOUNT OF $14,541. FUNDS ARE AVAILABLE IN DEPARTMENT 152,
FIRE; GENERAL FUND; 54, PROPERTY SERVICES

MOTION CARRIED

REPORT OF THE FINANCE COMMITTEE
JULY 6, 2016

A meeting of the Finance Committee was held on Wednesday, July 6, 2016, at 7:03 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Mark S. Cookson. Vice Chair
Alderman Benjamin M. Clemons

Finance Committee Page 11
July 20, 2016

Mayor Donchess

It depends on the vote of the body. The minutes remained sealed unless...the committee would vote to keep
the minutes sealed forever or to open them up but they can be kept, there is no requirement that they be made
public later on.

MOTION BY ALDERMAN WILSHIRE TO TABLE
MOTION CARRIED

NEW BUSINESS — ORDINANCES- None

TABLED IN COMMITTEE

From: Dan Kooken, Purchasing Manager
Re: CodeRED Contract (Value: $22,000)

DISCUSSION

RECORD OF EXPENDITURES