Minutes

REQUEST FOR PROPOSALS RFP1058-022616

DIVISION OF PUBLIC WORKS SOLIDWASTE DEPARTMENT
CITY OF NASHUA NEW HAMPSHIRE

ATTACHMENT A-PROPOSAL COSTS

PROCESSING COST perton

(estimated annual tonnage: 5000 - 5500 tons)

TRANSPORTATION COST per load

(estimated annual # loads. 333)

Name of Hauling company, F drfferent from vendor

Formula that would reduce Processing
Costs of produce revenue

{List indexes used to calculate recycling costs)

$35.00 fton

$225.00 iat

Casella Recvclina . LLC

Finance Committee Page 6
June 1, 2016

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Renewal of USDA Wildlife Management Service Agreement
(Value: Not-to- Exceed $67,696)

From: Dan Kooken, Purchasing Manager
Re: ToApprove a Professional Services Contract with Sanborn, Head & Associates, Inc. for
Gas Collection and Control Services (Value: $45,000);

Finance Committee Page 5
June 1, 2016

garbage collection is (inaudible) so the city supports it to the tune of several million dollars per year so an
inflow of cash is required to operate the enterprise fund as a whole. | think the landfill is a stand-alone basis
without collection and does operate on a basically break even basis and maybe this could be covered in that
manner but to answer your question fully | would really need to think about it.

Alderman Clemons

Would it harm us to hold this until the next Finance Committee meeting?

Finance Committee Page 4
June 1, 2016

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Single Stream Recycling (Value: Not-to-Exceed $249,925)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON APPROVAL
OF THE FY17 BUDGET, AWARD THE CONTRACT TO CASELLA RECYCLING, LLC, IN AN AMOUNT
NOT-TO-EXCEED $249,925. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; 55, OTHER
CONTRACTED SERVICES

ON THE QUESTION

Alderman Clemons

So the motion is contingent upon the budget passing?

Finance Committee Page 3
June 1, 2016

Mayor Donchess

It would be very difficult to estimate. A guy goes out and helps tie down a sculpture, what does that cost? |
would say that it would be a nominal cost but one that is hard to estimate to get a fixed dollar amount.

Alderman Cookson
But you will provide those if they should appear?

Mayor Donchess

Finance Committee Page 2
June 1, 2016

Alderman O’Brien

This is evidently replacing something that is broken | take it?
Mr. Kooken

| think it is still functioning but it’s somewhat obsolete.

Alderman Siegel

| was just going to add that they are scanning microfilms so they can preserve them before they decay. This
piece of equipment is helpful for that.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: City Arts Nashua Contract (Value $20,000)

REPORT OF THE FINANCE COMMITTEE
JUNE 1, 2016

A meeting of the Finance Committee was held on Wednesday, June 1, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Also in Attendance: Mr. Dan Kooken, Purchasing Manager

PUBLIC COMMENT - None
COMMUNICATIONS

City of Nashua
Office of the Chief Financial Officer

229 Main Street - Nashua, NH 03060 Fax tao 48003993
TO: Mayor Jim Donchess
Finance Committee f) b
FROM: John Griffin, Chief Financial Officer \
DATE: June 14, 2016
SUBJECT: Internal Revenue Service Audit

Finance — 06/15/16 Page 10

Mayor Donchess

| can definitely check that out and we'll keep in touch.

Alderman Siegel

As long as it’s not on the school property because then you get this problem with real estate, where is the line.
The city sidewalk sweepers are a certain width. You can’t just take them anywhere unfortunately. They are
good for downtown, but it’s hard to take them on a residential sidewalk unfortunately. It would be fun though.
RECORD OF EXPENDITURES

Finance — 06/15/16 Page 9

Mayor Donchess