Minutes

Finance Committee - 11/15/2018 Page 9

Mayor Donchess

And | think the end date of this contract, which will be 2020 corresponds with the end date of the remainder of
the accounts that were committed by contract previously.

Mr. Kooken

That’s correct.

Mayor Donchess

What is the end date for the current school department contract?

Mr. Kooken

| believe it is also 2020, | think they went the same term but with a different company than what the City used.
Mayor Donchess

That’s my recollection as well.

Finance Committee - 11/15/2018 Page 8

Alderman Caron
| appreciate the explanation, thank you.

Alderwoman Kelly

Thank you, | just have a quick question about the numbers. It says the first year is $42,000.00 but then there
is additional 16% for contingency.

Mr. Danielson

So | added contingency just in case because some of ... this is something that you need experience with, this

Finance Committee - 11/15/2018 Page 7

Alderman Caron

Who got the annual report? You don’t send that out to your pensioners do you?

Mr. Danielson

We don’t have the e-mail addresses of the pensioners.

Alderman Caron

So really they don’t know unless they happen to hear about it.

Mr. Danielson

Correct. They would have to speak with somebody active or check the website.

Alderman Caron

Finance Committee - 11/15/2018 Page 6

From: Dan Kooken, Purchasing Manager
Re: Contract for Board of Public Works Pension Administration Services (Value: $49,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO HOOKER AND HOLCOMBE IN THE
AMOUNT OF $49,000. SOURCE OF FUNDING IS VARIOUS DPW ADMINISTRATION PENSION
ACCOUNTS

ON THE QUESTION
Alderman O’Brien

Finance Committee - 11/15/2018 Page 5

ON THE QUESTION

Mayor Donchess

Karen Smith is here and who is our other visitor?

Brian Sojka, Police Supervisor

Brian Sojka, Police Supervisor, Nashua Police.

Karen Smith, NPD Business Manager

Business Manager.

Alderman Caron

Why is money coming out of RISK, was this to replace one of the vehicles that was in an accident?
Mr. Sojka

It was a totaled vehicle.

Alderman Caron

Ok, thank you.

Alderman O’Brien

Finance Committee - 11/15/2018 Page 4

From: Dan Kooken, Purchasing Manager
Re: 2018 Federal Paving Program — Change Order No. 1 (Value: $611,548)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER
NO. 1 TO THE CONTRACT WITH NEWPORT CONSTRUCTION IN THE AMOUNT OF $611,548. FUNDS
ARE AVAILABLE IN DEPARTMENT 160, ADMINISTRATION/ ENGINEERING; NEW HAMPSHIRE DOT
NASHUA ROADWAY IMPROVEMENTS GRANT AND PAVING BONDS

MOTION CARRIED

Finance Committee - 11/15/2018 Page 3

Stephen Dookran, City Engineer

Finance Committee - 11/15/2018 Page 2
ON THE QUESTION
Alderman Laws

This was, if | am not mistaken, this is the one where faulty equipment that we have right now that you are
replacing?

Nick Miseirvitch, IT Manager Infrastructure

Faulty Software.

Alderman Laws

Faulty software, alright, | just wanted to make sure, thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Renewal — Internet Service (Value: $1,214 Monthly)

Finance Committee - 12/5/2018 Page 11

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman O’Brien

Yes | just have one and | would really like to thank Mr. Boucher and Ms. Gill, their explanation was good,
particularly for the Public. We have been spending a lot of money in the sewage treatment and it is good to

see that things are coming along a lot better than what they were and | compliment them on their attentiveness
to their duties, so very good thank you.

Mayor Donchess

Finance Committee - 12/5/2018 Page 10
Alderman Caron
A question, did we ask to find out how many others, what the threshold was for purchases before they go

before their Selectman or Board of Aldermen, we weren't sure if it was $15,000.00 to $25,000.00. | think that if
the majority are at that point | wouldn’t have a problem either, Alderman O’Brien.

Mayor Donchess

Mr. Kooken has that, | don’t know if you’ve got it with you.

Mr. Kooken