Minutes

REPORT OF THE FINANCE COMMITTEE

AUGUST 1, 2018

A meeting of the Finance Committee was held on Wednesday, August 1, 2018, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman-at-Large Brandon Michael Laws

Finance Committee - 8/15/2018 Page 7

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
JULY 27, 2018 TO AUGUST 9, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT — None

REMARKS BY THE ALDERMEN - None

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

Finance Committee - 8/15/2018 Page 6

From: Dan Kooken, Purchasing Manager
Re: 2018 CIPP Lining - Change Order No. 1 (Value: $120,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1
TO THE CONTRACT WITH LAYNE INLINER IN THE AMOUNT OF $120,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Alderman Harriott-Gathright

What is the CIPP Line just curious?

Mayor Donchess

Alderman Laws?

Alderman Laws

Finance Committee - 8/15/2018 Page 5

From: Dan Kooken, Purchasing Manager
Re: Purchase of Two Ford F350 4 X 4 Trucks with V Plows (Value: $98,358)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $98,358. SOURCE OF FUNDING IS DEPARTMENT 177, PARKS &
RECREATION; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Thornton Road Playground Equipment (Value: $11,962)

Finance Committee - 8/15/2018 Page 4

Nicholas Caggiano, Superintendent of Parks & Recreation
So you buy the cab and chassis which is just that the cab and chassis, and then the up-fitting includes the

plow, the wing, the sander and the hydraulic system which controls all of that and the controls on the cab. We
have a great value, H.P. Fairfield was holding the 2017 price, and hydraulic equipment is expensive.

Alderwoman Kelly
Thank you.
MOTION CARRIED

Finance Committee - 8/15/2018 Page 3
Ms. Bagley

Yes the previous Director did agree to this contract before leaving the position.

Alderman Caron

Alright, thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Nashua Transit System Van (Value Not-to-Exceed $140,000)

Finance Committee - 8/15/2018 Page 2

The nurses and our licensed alcohol and drug counselor and outreach worker, actually man the van and go out
into the community to provide services. So we want to replace the RV with this new vehicle purchase. The NH
Charitable Foundation approved us doing a revision to our request to make a purchase instead of applying the
money for the renovations. Once they learned that it wasn’t cost effective to use the money in this way.

Alderman Harriott-Gathright

REPORT OF THE FINANCE COMMITTEE

AUGUST 15, 2018

A meeting of the Finance Committee was held on Wednesday, August 15, 2018, at p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright
Alderman-at-Large Brandon Michael Laws

Finance Committee - 9/5/2018 Page 29
MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE SEAL THE MINUTES OF THE
NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE COMMITTEE
VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly

Alderman Laws, Alderman Klee, Alderman Caron

Alderman Harriott-Gathright 7
Nay: 0

MOTION CARRIED

ADJOURNMENT

Finance Committee - 9/5/2018 Page 28

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
AUGUST 10, 2018 TO AUGUST 31, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Caron

They paved Main Street today Mayor.

Mayor Donchess
Good.
Alderman Caron