Minutes

Finance Committee - 9/5/2018 Page 27

ON THE QUESTION

Mayor Donchess

So maybe you can fill us in.
Sarah Marchant, Director Community Development

So before you tonight is a contract with BAE systems that’s actually similar to our U Pass Program. We are
adding a new route, a downtown connector route which will serve downtown better, Canal Street and the new
Crown Street parking lot that is coming on line shortly. It has new key stops for the French Hill and Crown Hill
neighborhood.

Finance Committee - 9/5/2018 Page 26
Alderman Klee

Does that mean that because they are not spraying and watering that there is less that they are actually taking
out of the ground, in other words, I’m thinking it is more efficient than using the vac.

Mr. Ibarra

Finance Committee - 9/5/2018 Page 25
Mayor Donchess

| think you were talking about the catch basin cleaner, right?

Mr. Ibarra

Well that is all part of the same unit, it’s 3 different motions, I’m not sure why it is broken down exactly this way.
But this will make one complete truck.

Mayor Donchess

Oh | see.

Mr. Ibarra

So you have the plow and the controls then you have the cab and chassis.
Mayor Donchess

So this will plow as well?

Mr. Ibarra

Finance Committee - 9/5/2018 Page 24
From: Dan Kooken, Purchasing Manager

Re: Contract for Landfill Gas Management Services (Value: $12,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO SANBORN HEAD & ASSOCIATES, INC., IN
THE AMOUNT OF $12,000. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) American 511 Snow Plow and Controls (Value: $20,355)

Finance Committee - 9/5/2018 Page 23

Mr. Ibarra
It is due.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Johnson VT651 Vacuum Air Sweeper (Value: $274,100)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SANITARY EQUIPMENT COMPANY, INC. IN THE AMOUNT OF $274,100. SOURCE OF FUNDING IS
DEPARTMENT 161, STREET; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Recycling Area Restoration — New Roof (Value: $54,522)

Finance Committee - 9/5/2018 Page 22

$50,000.00 towards the project also. We are also going to seize the opportunity and put a canopy over there.
So the guys that are fueling during storms and gals, will be out of the weather a little bit.

Alderman Klee

Finance Committee - 9/5/2018 Page 21
Alderman O’Brien

Yes | just want to comment to the representative party, as you remember what happens up in the State House
most certainly affects us here in the City. And the issues with the pension system to which you can do the
blood money of standing out there for long periods of time doing that type of Police work but no compensation
into the pension system. So therefore they choose not to do it. And this is one of the knee jerk reactions to
decisions that were made in Concord, my personal opinion.

Finance Committee - 9/5/2018 Page 20

So for a price of $24,000.00 we can add a right turning lane and make a bunch of people’s lives easier. So that
is the point of this.

Alderman Laws

Finance Committee - 9/5/2018 Page 19

Mayor Donchess

Yes, we potentially would lose $4 million dollars.
Alderman Laws

So we are spending $40,000.00 to save $4 million in this particular case. | just wanted to put that on record.
I’m not a genius, but that sounds good though.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 Paving Program — Change Order #2 (Value: $359,738)

Finance Committee - 9/5/2018 Page 18

This is for the tip downs and other requirements regarding some sidewalks out on Amherst Street and
Somerset?

Ms. Gill
Yes Amherst Street, Somerset and Broad Street.

Mayor Donchess

Because you need to have, again, these tip downs and the textured plate, | don’t the terms as you leave the
sidewalk and go on to the street. So this would help us meet those federal requirements. Now is there
anything else that you think | mis-stated or that should be added?

Ms. Gill