Agenda

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THE CITY OF NASHUA ‘The Gate Cty’

Financial Services

Purchasing Department

March 40, 2016
Memo #16-118

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CARTEGRAPH SYSTEMS AMENDMENT #2 (VALUE: $15,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL;
ACCOUNT CLASSIFICATION: 55 OTHER SERVICE
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER REHAB

Please see the attached communication from Lisa Fauteux, Director of Public Works, dated March 8,
2016 for information related to this purchase.

19, RIGHTS AND REMEDIES. The duties and obligations imposed by the contract and the rights and
remedies available under the contract shall be in addition to and not a limitation of any duties, obligations,
rights, and remedies otherwise imposed or available by law.

11. FISCAL CONTINGENCY, All payments under this contract are contingent upon the availability to the
City of Nashua of the necessary funds. This contract shall terminate and the City of Nashua's obligations
under it shall be extinguished at the end of any fiscal year in which the City of Nashua fails to appropriate
monies for the ensuing fiscal year sufficient for the performance of this contract.

10.

*Coverage must include all owned, non-owned and hired vehicles.

> Workers’ Compensation Coverage in compliance with the State of NH _ Statutes,
$100,000/$500,000/$ 100,000.

Service Provider, sub consultants and sub-contractors at every tier will fully comply with NH
RSA Chapter 281-A, “Workers’ Compensation”.

opportunity for consultation with the City of Nashua prior to the effective date of the termination. Service
Provider may terminate the contract on 10 calendar days written notice if, through no fault of Service
Provider, the City of: Nashua fails to pay Service Provider for 30 days after the date of approval of any
Application for Payment.

proposal. The City of Nashua will then determine in writing if Service Provider should proceed with any or
all of the proposed change. If the change causes an increase or a decrease in Service Provider's cost or time
required for performance of the contract as a whole, an equitable adjustment shall be made and the contract
accordingly modified in writing. Any claim of Service Provider for adjustment under this clause shall be
asserted in writing within 30 days of the date the City notified Service Provider of the change.

General Terms and Conditions

1. DEFINITIONS. Unless otherwise required by the context, "Service Provider” includes any of the
Service Provider's consultants, sub consultants, contractors, and sub-contractors

The term of the contract shall be for one (1) year with the option, at the City’s sole discretion, of one (1) one
(1) year extensions. Such extensions shall be on the same terms and conditions, including but not limited to
pricing, as the first year. Each year is subject to annual budget appropriations.

The term of the contract shall be for two (2) years commencing on or about April 1, 2016 and terminating
on March 30, 2018.

4. Compensation. Service Provider agrees to perform the work for a total cost not to exceed

$2.330

CONTRACT FOR SERVICE PROVIDER

TITLE:

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND

PALMER AND SICARD, INC.
NAME AND TITLE OF SERVICE PROVIDER

140 EppinG Rp. EXETER, NH 03833
ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to
time requires the services of a Service Provider; and

NASHUA PUBLIC LIBRARY

Labor during overtime hours
travel

Mechanic
Electrician
Plumber

Service

Maint Plan
Maint

Labor
travel

Mechanic
Electrician

Labor overtime hours
including travel expenses (hourly)

Mechanic
Electrician
ber
Materials
Service

HVAC MAINTENANCE BIDS

30%

same as listed above
same as listed above

YEAR 1
300.00

95.00
__— -.._ 29.00

75.00
89,00

95.00

225.00
105.00