FINANCE COMMITTEE
MARCH 2, 2016
7:00 PM Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
From: John L. Griffin, CFO/Comptroller
Re: Melanson Heath Presentation
° Tabled 2/17/16
From: Dan Kooken, Purchasing Manager
Re: Contract Award for Field Day and Fireworks (Value: $14,500); Department: 177 Parks and |
Recreation; Fund: General; Account Classification: 55 Other Services
MOTOR VEHICLE JDEALER CYC”) STONEHAM MOTOR COMPANY INC. |
PURCHASE CONTRACT 186 MAIN STREET
FLEET SALES STONEHAM, MA 02180 www.stonehamford.com
LL 781-438-0490 FAX: 781-438-2148 _]
DATE Moree NO, STOCK NO, SALESPERSON
3/7/2016 141685 PAUL J BETTENCOURT
PURCHASER’S NAME(S) (‘I or "Me") STREET ADDAESS
i CITY OF NASHUA 229 MAIN ST
CITVISTATE/ZIP HOME PHONE | BUSINESS PHONE
NASHUA NH 03061 603 589 3333
BID SPECIFICATIONS
1FBO170-030416
TITLE: Ford Transit Connect Wagon XLT
Quantity: 1
Nashua Purchasing Department, 229 Main Street, Nashua, NH 03061
The City of Nashua Purchasing Department invites bids from qualified suppliers for one (1) new and
unused, model year 2016 Ford Transit Connect Wagon XLT.
List the exact manufacturer specifications for the vehicle you are bidding for In each of the
City of Nashua
Office of The Treasurer
- 803
229 Main Street - Nashua, NH 03060 ren pees =
To: Board of Aldermen January 28, 2016
From: David G. Fredette, Treasurer/Tax Collecto:7 \ YG 4 ‘
Re: Purchase replacement for the 2003 Dodge Caravan
Capital Equipment Reserve Fund (CERF)
§ THE CITY OF NASHUA “The Gate City’
Financial Services
Purchasing Departnsent
March 10, 2016
Memo #16-119
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: | PURCHASE OF ONE (1) NEW 2014 FORD TRANSIT CONNECT WAGON XLT
(VALUE: $24,357)
DEPARTMENT: 130 PURCHASING
ACCOUNT DESCRIPTION: 2016 CERF-VEHICLES
Please see the attached communication dated January 28,2016 from David G. Fredette, Treasurer/Tax
Collector for the information related to this purchase.
City of Nashua, NH | March 11, 2016
Cartegraph’s proposed fees for this project are included in the summary below.
Cartegraph
Date: March 11, 2016 Quote Expiration Date: March 31, 2016 Quote No.: #Q1601117
Purchase Type Citizen/Qty. | Unit Price Total Price
YEAR 1
SOFTWARE PRODUCTS
Cartegraph OMS Advanced Work Management per-citizen 86,494 $0.15 $12,974.00
Extension Subscription
FIELD SERVICES
qupementation Fixed Fee Service 1| $3,400.00] — $3,400.00
ervices
Discount $ ($1,374.00)
TOTAL CosT $15,000.00
City of Nashua, NH | March 11, 2016 Cartegraph
For the project, you will be responsible for appointing a dedicated project manager that will be responsible for:
e Reviewing the implementation scope of work
e = Allinternal aspects of the project including, but not limited to, internal change management, internal
documentation, staff coordination, task completion, and schedule commitment
e Ensuring all scheduled meetings are attended by invited staff
e Partnering with the Cartegraph Project Manager to ensure project success
City of Nashua, NH | March 11, 2016 Car Cegr aph
Cartegraph is pleased to present this Quote for the implementation of world class technology solutions in your
organization. This Quote is made and entered into between City of Nashua hereinafter referred to as “Customer”
or “Licensee,” whose address is noted below, and Cartegraph Systems, Inc., 3600 Digital Drive, Dubuque, lowa
52003, hereinafter referred to as “Cartegraph.”
Customer address: Licensee address:
Nick Miseirvitch Same
City of Nashua
Cartegraph
City of Nashua, NH
Cartegraph Software and Services Quote
Quote: Q1601117
Date: March 11, 2016
Cartegraph Systems, Inc.
3600 Digital Drive
Dubuque, IA 52003
www.cartegraph.com
800 688.2656
563 556.8120
Fax 563 556.8149
To:
From:
Re:
A. Motion:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date; March 8, 2016
Lisa Fauteux, Director Public Works
Administration
Cartegraph Systems
Amendment No. 2
