§ THE CITY OF NASHUA “The Gate City’
Financial Services
Purchasing Departnsent
March 10, 2016
Memo #16-119
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: | PURCHASE OF ONE (1) NEW 2014 FORD TRANSIT CONNECT WAGON XLT
(VALUE: $24,357)
DEPARTMENT: 130 PURCHASING
ACCOUNT DESCRIPTION: 2016 CERF-VEHICLES
Please see the attached communication dated January 28,2016 from David G. Fredette, Treasurer/Tax
Collector for the information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
Purchasing attempted to buy this vehicle through the NH State Contract and MHQ in Marlborough, MA
but the lead time quoted by both was 120 days and we need to replace this vehicle now so we put it out
to Bid.
A Bid was sent to 5 area Ford Dealers. We received 2 Bids which are shown below:
Ford of Londonderry, Londonderry, NH $22,835
Stoneham Motor Co. Stoneham, MA $25,971
The low bidder, Ford of Londonderry, had no vehicles in stock and quoted 24-26 week lead time. The
next low bidder, Stoneham Motor Co. has offered an alternate vehicle from what they originally Bid with
options that match up with our original Bid specifications for a cost of $24,357. It is in stock and available
for immediate delivery. The purchase amount is less than the estimated replacement value of $25,699 in
David G, Fredette’s attached memo which was approved at the February 10, 2016 BOA Meeting.
The Purchasing Department recommends the purchase of this vehicle In the amount of $24,357 from
Stoneham Motor Co. of Stoneham, MA.
Respecttully, / oa
Sb. KEKE.
ae a : fine S
\ jDan Kooken
Purchasing Manager
om,
Ce: J. Griffin
229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 © Fax (603) 589-3344
