Finance Committee

Finance Committee - 03/17/2021 Page 7

Mayor Donchess

In general, the sewer work that accompanies the paving is paid for out of Wastewater, otherwise, via Public
Works.

Mr. Hudson

That’s correct. In the next DPW Meeting we are going to have the castings contract which is where those
covers come from. These contractors put those in, but the cost to purchase them is provided through that
funding. | mean it depends somewhat what the work is too, if we put in more covers then that’s more money

Finance Committee - 03/17/2021 Page 6
Mayor Donchess

Alright. Questions or discussion?

Alderman Klee

| have a question, Mr. Mayor.

Mayor Donchess

Alderwoman Klee?

Alderman Klee

Thank you. Actually | think you probably answered it Mr. Hudson. They did the paving last year and if | am not
mistaken there were some things because of the weather that didn’t quite done. So will they be completing
those this year? And would they do that before they start this contract or will they just kind of meld it in and
work with it?

Finance Committee - 03/17/2021 Page 5
ON THE QUESTION

Is there anyone here to discuss this particular item?

Mr. Hudson

Finance Committee - 03/17/2021 Page 4

From: Kelly Parkinson, Purchasing Manager
Re: Sewer Siphon Rehab Engineering in the amount of $194,533 funded from account Bond: Sewer
Rehab

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
ENGINEERING SERVICES CONTRACT FOR DESIGN OF SEWER SIPHONS REHABILITATION WITH
HAZEN AND SAWYER, PC, OF MANCHESTER, MA, IN AN AMOUNT OF $194,533. FUNDING WILL BE
THROUGH DEPARTMENT: 169 WASTEWATER; FUND: BOND; ACTIVITY: SEWER INFRASTRUCTURE
IMPROVEMENTS, BY ROLL CALL.

Finance Committee - 03/17/2021 Page 3

Mayor Donchess

Oh sorry, Alderman Dowd. Any other members of the Board? Alderwoman Schmidt. Anyone else? | don’t see
anyone else, so we have 2 additional members. There will be an item coming in at the end that is not on the
Agenda and also there will be a non-public regarding a personnel issue. So first we have public comment. Is
there any public comment; anybody want to speak to the Committee?

PUBLIC COMMENT - None
COMMUNICATIONS

Finance Committee - 03/17/2021 Page 2

Also in Attendance: Alderman Richard A. Dowd
Alderman Jan Schmidt
Dan Hudson, City Engineer
Jeff LaFleur, Superintendent of Solid Waste
Jeff Snow, Superintendent Edgewood Cemetery
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager

ROLL CALL

Alderman Klee

| am here, | can hear the proceedings and at the moment | am alone in this room.
Alderwoman Lu

| am here alone and | can hear you.

Alderman Harriott-Gathright

REPORT OF THE FINANCE COMMITTEE

MARCH 17, 2021

A meeting of the Finance Committee was held on Wednesday, March 17, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: 3/31/2021

Re: Change Order for Transit Van Purchase

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform
the Finance Committee of a change to the request from the Transit Department for the Front
Runner Van purchase from New England Wheels of Billerica, MA. During the pre-production process
it was determined that the Public Address (PA) system originally included was no longer needed.

To:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 25, 2021

Jonathan Ibarra, Superintendent
Street Department

Perma-Line of New England Change Order

To approve Change Order | to sole source vendor Perma-line of New England of
Brockton, MA in the amount of $10,000. Funding for this purchase is through
Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and
Materials.

Price list

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 6, 2021
Memo #21-102

TO: Mayor Donchess
Finance Committee

SUBJECT: Change Order for Sign Supplies in the amount not to exceed $10,000 funded from
accounts 61542 Signs