Finance Committee

Finance Committee — 02/16/2022 Page 8
MOTION CARRIED

GENERAL DISCUSSION

Alderman Klee

Thank you Mr. Mayor. Yesterday | believe Alderman Comeau had asked about the Records of Expenditure and signing
the document that we all sign. | had suggested that | believe when we get the Record of Expenditures there’s a sheet on
the back that he could sign that and then just bring that in. | just want to make sure that | was accurate when | told him
that and the same would apply to Alderman Moran.

Mayor Donchess

Finance Committee — 02/16/2022 Page 7

Alderman Thibeault

Thank you Nick.

Nick Miseirvitch, ClO, Information Technology

You're welcome.

Alderman Comeau

Thank you Mr. Mayor. Thanks Nick. | just had a quick question. The communication mentions that it’s the awarding of a
bid. Do we know how many bids we received on this and what the length of time was that this was entered in so this was
selected with this company?

Nick Miseirvitch, ClO, Information Technology

Finance Committee — 02/16/2022 Page 6

Tim Cummings, Economic Development Director

That’s correct.
Alderman Klee
Okay, thank you.

Mayor Donchess

Anyone else? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Finance Committee — 02/16/2022 Page 5

alarm fires and we need coverage for the city, the Deputies like myself would come back from off duty and use this vehicle
to cover the city. Then potentially if another fire were to happen, we would even need another vehicle for the subsequent
Deputies to come back and respond as well. So to call it a “reserve” is really not the best explanation of what this vehicle
does. So we do have to keep vehicles that are in good condition and able to be used.

Alderman Gouveia

Thank you.

Mayor Donchess

Finance Committee — 02/16/2022 Page 4
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Command Vehicle with Fit-up in the amount not to exceed $74,292.24 funded from 81500 Vehicles/ CERF (Fire
Department)

Finance Committee — 02/16/2022 Page 3

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing in the amount not to exceed $32,580.17 funded from 61110 Protective Clothing (Fire
Department)

MOTION BY ALDERMAN GOUVEIA TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE OF A TEN (10)
SETS OF PERSONAL PROTECTIC EQUIPMENT (PPE) FROM BERGERON PROTECTIVE CLOTHING OF EPSOM,
NH, IN AN AMOUNT NOT TO EXCEED $32,580.17. FUNDING THROUGH DEPARTMENT: 152 FIRE RESCUE;
FUND: 61110 PROTECTIVE CLOTHING, BY ROLL CALL

ON THE QUESTION

Finance Committee — 02/16/2022 Page 2

Police Captain Robert Page

Sure. In speaking to the HVAC point Change Order #1 in the amount of $25,840.39, we’re not looking for additional
money. The money will be paid within the current bond. There are five changes specifically under this change order. The
first change is cooling in the data closets. These data closets give off a lot of heat from the IT equipment and they need
their own temperature control regulations.

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 16, 2022

A meeting of the Finance Committee was held on Wednesday, February 16, 2022, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

February 14, 2022 Page 3
20220214 Budget Increase Letter.docx

Thank you for the opportunity to be of continued service to the City. We look forward to
continuing to work with you on this project. Please contact us should you require additional
information.

Very truly yours,
SANBORN, HEAD & ASSOCIATES, INC.

Yur P.E. Eric S. Steinhauser, P.E., CPESC, CPSWQ
Project Manager Senior Vice President and Principal

EAG/ESS:eag

P:\3000s\3066.22\ Project Control\ Budget Increase\20220214 Budget Increase Letter.docx

February 14, 2022 Page 2
20220214 Budget Increase Letter.docx

Remaining Scope Items

To complete our FY 2022 general engineering services scope and to maintain compliance
with the New Hampshire Solid Waste Rules, we still need to complete the following tasks:

= Prepare the Federal Greenhouse Gas Report;
= Prepare the Annual Air Emissions Inventory;

us Prepare the Annual NMOC Emission Rate Report;

=» Provide groundwater reporting services associated with the April Groundwater
Management Plan data transmittal;