Finance Committee

FINANCE COMMITTEE
MAY 3, 2016

6:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager

Re: Contract Award Legacy Playground at Labine Park (Value: $233,803)
Department: 177 Parks and Recreation; Funds: Contribution, Prior Year Escrows,
Trust and General: Activity: Labine Park

From: Dan Kooken, Purchasing Manager

Re: — LED Street Light Conversion Project (Value: $1,455,694)
Department: 161 Street; Fund: Bond; Activity: LED Lighting

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May 3, 2016

PUBLIC COMMENT - None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 6:14 p.m.

Alderman Ken Siegel
Committee Clerk

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May 3, 2016

UNFINISHED BUSINESS — None
NEW BUSINESS — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
TO APRIL 15, 2016 TO APRIL 28, 2016

ON THE QUESTION

Alderman Siegel

Finance Committee Page 3
May 3, 2016

From: Dan Kooken, Purchasing Manager
Re: LED Street Light Conversion Project (Value: $1,455,694)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
PUBLIC WORKS AND BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO SIEMENS
INDUSTRY, INC., IN THE AMOUNT OF $1,455,694. SOURCE OF FUNDING IS DEPARTMENT 161,
STREET; LED LIGHTING BOND

ON THE QUESTION
Alderman Siegel

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May 3, 2016

Mayor Donchess

Yes, | think so.

Alderman Cookson

We made up the difference in one of our previous Finance Committee meetings, is that correct?
Mayor Donchess

Correct.

Alderman Cookson

What we had expected the difference to be?

Mayor Donchess

Correct. This plus the contribution gets us everything except for the carousel. There is $20,000 in the CDBG
allocation for the bathrooms and there will probably be the carousel money in the budget that is being
proposed.

REPORT OF THE FINANCE COMMITTEE
MAY 3, 2016

A meeting of the Finance Committee was held on Tuesday, May 3, 2016, at 6:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman Benjamin M. Clemons

Also in Attendance: Mr. Dan Kooken, Purchasing Manager

ARTICLE 18—- MISCELLANEOUS PROVISIONS

1.

2.

2

Neither party to the Contract shall assign the Contract as a whole without written consent of
the other.

Tests, inspections and approvals of portions of the Work required by the Contract Documents
or by laws, ordinances, rules, regulations or orders of public authorities having jurisdiction
shall be made at an appropriate time.

If additional testing is required, the CONTRACTOR shall perform these tests.

d. Immediately make every reasonable effort to obtain cancellation upon terms
satisfactory to the OWNER of all orders or sub contracts to the extent they relate to the
performance of work terminated, abandoned, or suspended under the notice, assign to
the OWNER any orders or sub contracts specified in the notice, and revoke
agreements specified in the notice.

e. Not resume work after the effective date of a notice of termination unless and until
receipt of a written notice from the OWNER to resume performance.

ARTICLE 16 — TERMINATION OF THE CONTRACT

1. Termination, Abandonment, Or Suspension At Will. The OWNER, in its sole discretion,
shall have the right to terminate, abandon, or suspend all or part of the project and contract at
will. If the OWNER chooses to terminate, abandon, or suspend all or part of the project, it
shall provide CONTRACTOR 10 day’s written notice of its intent to do so.

a. The OWNER will establish an escrow account in the bank of the OWNER’S
choosing. The account will be established such that interest on the principal will be
paid to the CONTRACTOR. The principal will be the accumulated retainage paid
into the account by the OWNER. The principal will be held by the bank, available
only to the OWNER, until termination of the contract.