Finance Committee Page 3
May 3, 2016
From: Dan Kooken, Purchasing Manager
Re: LED Street Light Conversion Project (Value: $1,455,694)
MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
PUBLIC WORKS AND BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO SIEMENS
INDUSTRY, INC., IN THE AMOUNT OF $1,455,694. SOURCE OF FUNDING IS DEPARTMENT 161,
STREET; LED LIGHTING BOND
ON THE QUESTION
Alderman Siegel
We have been given a contract that isn’t a contract. We have been given a boiler plate city document which is
not signed and there is nothing specified. There is a statement of what the items are to be delivered in this but
no schedule and nothing signed. | would recommend against approving this since we are not approving a
contract we are approving a boiler plate to be filled in later which seems to me to be directly contrary to what
we are supposed to do as a committee. | like the idea of the LED lighting though.
Mayor Donchess
We can, by the next meeting, work out the specifics. We think what it will provide is work will start within about
30 days and completed within about 24 weeks.
Alderman Siegel
| might also point out that this is contingent upon Board of Public Works approval anyways so we can catch it
at the next Finance Committee meeting pending the outcome, which is probably going to me not much in
doubt.
MOTION BY ALDERMAN SIEGEL TO TABLE UNTIL THE NEXT FINANCE COMMITTEE MEETING
ON THE QUESTION
Alderman O’Brien
| just have a question, is there still enough time to get this all done where it has to go to a second committee
and summer is coming and you have a short window here.
Mayor Donchess
| did talk to the Director of Public Works about the issue of approving this in two weeks and they see no
problem with getting this done this year with that timeframe.
Alderman Siegel
One remark | might make is that because this is north of $1 million it needs full Board approval so it has to go
the Board of Public Works to us, having been tabled and then catch the next round of the Board of Aldermen
so we will miss the next meeting and then we are two weeks out from there.
Mayor Donchess
Yes, so this would be approved by the Board of Aldermen on that schedule on May 24, 2016.
MOTION CARRIED
