Finance Committee

Finance Committee - 03/03/2021 Page 9
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE SEAL THE
MINUTES OF THE NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF
THE COMMITTEE VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE
SERVED, BY ROLL CALL

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly, Alderman Laws
Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright 7

Nay: 0
MOTION CARRIED

ADJOURNMENT

Finance Committee - 03/03/2021 Page 8

Alderwoman Lu

It's something | came across this afternoon. | could shoot an email over to CFO Griffin. Thank you.
Mayor Donchess

That’s something we could get back to you on.

Alderwoman Lu

Thank you.

Mayor Donchess

Anyone else? If not, public comment. Is there any member of the public who would like to address the
Committee?

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

POSSIBLE NON-PUBLIC SESSION

Finance Committee - 03/03/2021 Page 7

Mayor Donchess

December is the final payment, but | don’t think we collected 100%. | mean we collected a high percentage but
not 100%. David ...

Alderwoman Lu

Well | think so according to the property taxes on December 31°. But, you know what, I’ve been wrong before
ll tell you that, in fact, in the last two meetings I’ve been in. So I'll go back and look.

Mayor Donchess

| can say we are usually in the 95% but never at 100% there’s always someone who does not pay.
Alderwoman Lu

Finance Committee - 03/03/2021 Page 6

Alderwoman Lu

OK thank you.

Mayor Donchess

Anyone else? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

Finance Committee - 03/03/2021 Page 5
Alderman Klee

Thank you so much. Ms. Kleiner, just for clarification, the $4,860.00 is per year and not the total 3 years. Is
that correct?

Director Kleiner

Correct. It is per year for a total of $14,580.00 for the life of the contract.

Alderman Klee

And, OK that answered my question. Thank you.

Mayor Donchess

Anyone else?

Alderwoman Lu

Yes, Alderwoman Lu please?

Mayor Donchess

Alderman Lu?

Alderwoman Lu

Finance Committee - 03/03/2021 Page 4

Mayor Donchess
Anyone else? Alright, Madam Clerk would you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager

Re: Multi Year Software Maintenance Agreement in the amount of $4,860 funded from account General
Fund Prior Year Escrow, 54407 Software Maintenance

Finance Committee - 03/03/2021 Page 3

Jeff LaFleur, Superintendent Solid Waste

Finance Committee - 03/03/2021 Page 2
ROLL CALL

Alderman Klee

| am here, | can hear the proceedings, | am at my home due to the restrictions of the pandemic.

Alderwoman Elizabeth Lu

| am here alone and | can hear the proceedings.

Alderman Harriott-Gathright

The Clerk is alone, | can hear the proceedings.
Alderwoman Kelly

| am here, | am alone and | can hear everyone.
Alderman Laws

| am here, alone and | can hear everyone.

Alderman O’Brien

REPORT OF THE FINANCE COMMITTEE

MARCH 8, 2021
A meeting of the Finance Committee was held on Wednesday, March 3, 2021, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Exhibit B

WEAVER BROS. CONST. CO., INC.

1629 Route 3A
Bow, NH 03304

Phone: (603) 228-8631
Fax: (603) 228-5375