Finance Committee

Finance Committee - 7/5/2017 Page 10
Alderman O’Brien

Finance Committee - 7/5/2017 Page 9
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Siphon Covers Installation - Change Order #2 (Value: $16,618)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #2
TO THE CONTRACT WITH WILLIAM P. DAVIS EXCAVATION, LLC, IN THE AMOUNT OF $16,618.
SOURCE OF FUNDING IS DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Alderman Cookson

Finance Committee - 7/5/2017 Page 8
Alderman Cookson
By all means.

Mayor Donchess

Number two — | mean we could attempt to include a provision saying they can’t bid. Whether that’s wise or not,
I’m not sure but that could be done. Right? | infer that you would like to bring someone from Public Works to
discuss.

Alderman Cookson

| think that would help the conversation.

Mayor Donchess

No problem.

Alderman Cookson

Finance Committee - 7/5/2017 Page 7

Mayor Donchess

Although it would be up to us this committee as well as the Board of Public Works to decide to whom the
contract would be awarded. | mean these people are not going to make that decision.

Alderman Cookson

Well within the contract it says they make the recommendation. They’re providing a recommendation to city
personnel as to who they would select.

Mayor Donchess

Yes and we're not disagreeing because they can recommend and we can follow...
Alderman Cookson

Finance Committee - 7/5/2017 Page 6
Alderman Cookson

Finance Committee - 7/5/2017 Page 5

ON THE QUESTION

Alderman Cookson

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Alderman Caron
That was my question to you. Even in this day and age, there are some people who don’t have computers or

don’t use so how would you get their checks to them even though they might have direct deposit? Would you
send them something different?

Bruce Codagnone

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Bruce Codagnone

That would be appropriate, yeah.

Alderman Cookson

And this contract is for $38,000?

Bruce Codagnone

About $32,000 plus the maintenance.

Alderman Cookson

Plus the $6,000 maintenance. So the payoff — the breakeven point is about four years from now.

Bruce Codagnone

Correct.

Alderman Cookson

At that point we'll still be paying $6,000 in maintenance but we expect...so 38 and 18 is going to give me

Finance Committee - 7/5/2017 Page 2
Alderman Wilshire
This would just be for people that have direct deposit?

Bruce Codagnone

No. You can do it. You wouldn’t do it with your paycheck but you’d be able to get the paystub on line anytime
you want. If you were getting a paycheck, a physical check to cash, you could still look up on line and get your
pay stub at any given point in time, any previous paystub, and also your W2s. You just can’t print your own
paycheck.

Alderman Wilshire

REPORT OF THE FINANCE COMMITTEE
JULY 5, 2017

A meeting of the Finance Committee was held on Wednesday, July 5, 2017, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron

Members not in Attendance: Alderman Benjamin M. Clemons
Alderman Ken Siegel