Finance Committee

FINANCE COMMITTEE
JANUARY 17, 2018
7:00 PM Aldermanic Chamber
ROLL CALL
ELECTION OF COMMITTEE CLERK
PUBLIC COMMENT
COMMUNICATIONS
From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Clothing/Equipment (PPE) (Value: $11,375)
Department: 152 Fire; Fund: General Fund Operating Budget
From: Dan Kooken, Purchasing Manager
Re: Contract for Lead Paint Inspection, Risk Assessment & Clearance Services
(Value Not-to-Exceed: $150,000); Department: 184 Urban Programs; Fund: HUD Lead Grant

Finance Committee - 1/17/2018 Page 6
With that, hopefully | didn’t take too much of your time. | look forward to working with each and every one of
you. The door is open if you need some help and assistance. Thank you.

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN CARON TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned 7:25 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

Finance Committee - 1/17/2018 Page 5
DISCUSSION — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
FROM DECEMBER 16, 2017 TO DECEMBER 28, 2017, AND DECEMBER 29, 2017 TO JANUARY 12, 2018
MOTION CARRIED

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Mayor Donchess

Finance Committee - 1/17/2018 Page 4
Ms. Schena

We had an effective start date of December 15, so we’re hitting the ground running.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Henderson Liquid Anti-lce Spraying System (Value: $245,993)

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO PENWAY SALES AND SERVICE IN THE AMOUNT OF $245,993. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ENGINEERING; FUND: GRANT

ON THE QUESTION
Jon Ibarra, Superintendent of Streets

Finance Committee - 1/17/2018 Page 3

Mayor Donchess

Very good. She is very good at her job and knows this federal stuff, the urban programs, the lead grant, the
community development block grant, all of those subjects extremely thoroughly. Because people don’t’ have
background on this, why don’t you explain what the lead grant is and how this will be part of that program?

Ms. Schena

Finance Committee - 1/17/2018 Page 2
Depending on who is available and how complicated the issue is, sometimes we just go with the memo unless
you ask for more help. If someone really wants to hold something over to get more explanation, that usually
happens. Everything goes by vote of the committee.

If you need any assistance or direction, just talk to Alderwoman June Caron. She has been on the committee
for a long time and knows the ins and outs very well.

ELECTION OF COMMITTEE CLERK

REPORT OF THE FINANCE COMMITTEE

JANUARY 17, 2018

A meeting of the Finance Committee was held on Wednesday, January 17, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

—_;
ACORD? CERTIFICATE OF LIABILITY INSURANCE vopsinony

THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

22) THE CITY OF NASHUA "The Gate City”

Division of Public Works

Engineering
MEMO
Date: February 8, 2018
To: Daniel Kooken, Purchasing Manager
From: Steve Dookran, P.E., City Engineer
Re: Emergency Contract with Crisp Contracting, LLC for an amount not to exceed

$55,000 to perform sewer repairs.

Jim Donchess
Mayor e City of Nashua

To: Board of Aidermen

Filed With: Patricia Piecuch, City Clerk

From: Jim Donchess
Date: February 9, 2018
Re: Emergency PO Request — Emergency Contract with Crisp Contracting, LLC for an

amount not to exceed $55,000 to perform sewer repairs

Pursuant to 5-90 (G) of the NRO, | have authorized an Emergency Purchase Order to Crisp
Contracting, LLC for an amount not to exceed $55,000.