Minutes

Finance Committee - 03/04/2020 Page 2

Mayor Donchess
Any questions or discussion?

Alderwoman Kelly

Thank you. So Director Cummings, just a question. Is this just extending here from two months from now or is
that extending her contract that already exists for a certain amount of time?

Mr. Cummings

The current contract | believe is set to expire the end of February; this would be a continuation for March and
April. And then, so two months, starting March 1°.

Alderwoman Kelly

REPORT OF THE FINANCE COMMITTEE

MARCH 4, 2020

A meeting of the Finance Committee was held on Wednesday, March 4, 2020, at 7:00 p.m. at City Hall
Auditorium, 3“ Floor.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Patricia Klee, Vice Chair
Alderman-at-Large Michael B. O’Brien
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderwoman Elizabeth Lu

Finance Committee - 04/15/2020 Page 24

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:09 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

Finance Committee - 04/15/2020 Page 23

Mayor Donchess

Why don’t we get back to you on this? This is the first virtual Finance Committee Meeting and normally we were there to
sign this document, so we will have to figure out what needs to be done. With that, will the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

Finance Committee - 04/15/2020 Page 22

Mayor Donchess

The utilities are kind of kept together.

John Griffin, CFO

| mean | can definitely check it.
Alderwoman Lu
Alright, those were my questions, thank you for taking note.

John Griffin, CFO

I'll check that out as well.

Mayor Donchess

Ok Mr. Griffin will check the two School Department items and get back to you.
Alderwoman Lu

That would be fine.

Mayor Donchess

Finance Committee - 04/15/2020 Page 21

assessment at a lower level or litigation, the amount of the taxes that they have paid that are due that were paid on the
amount of the assessment over the agreement, those taxes get refunded. And that is an on-going process. There are
some millions of dollars in the overlay; $3 to $4 million.

Alderwoman Lu

Ok thank you. If it’s a company then it is probably somebody that assisted in that process, correct?

Mayor Donchess

Finance Committee - 04/15/2020 Page 20

Alderwoman Lu

Let me see, | think | already turned the page, just one second.
Mayor Donchess

It was Page 17.

Alderwoman Lu

Yes.

Mayor Donchess

We can definitely check into that and get back to you.
Alderwoman Lu

Ok | just have | think one more question. In the expenditures from the previous period, there’s a $12.000.00 charge and it
is to an asset account and that just kind of confused me to see. | thought all of the accounts would be expenses.

Mayor Donchess

Finance Committee - 04/15/2020 Page 19

Mayor Donchess

It is a combination of City Workers, but also we have contract plowers.
Alderwoman Lu

| see.

Mayor Donchess

The Streets and the Parking Lots are also plowed via contract.
Alderwoman Lu

| see, OK. | was just curious about a payment to rent school, for the schools to rent them. | just didn’t know that. If we use
the schools, we pay rent?

Mayor Donchess

Finance Committee - 04/15/2020 Page 18

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM
MARCH 27, 2020 TO APRIL 9, 2020, BY ROLL CALL

ON THE QUESTION

Alderwoman Lu

| have a couple of questions about that.

Mayor Donchess

Go ahead.

Alderwoman Lu

Thank you. General Fund under Financial Services, are several charges to revenue funds, motor vehicle revenue funds

Finance Committee - 04/15/2020 Page 17

our RFP Process and it will be the best fit for us overall. It is a long process from approving a contract to getting a product
in the facility and so we really need to get moving on this. I’d be happy to answer any questions that you have.

Mayor Donchess

Questions or comments?

Alderman O’Brien

Alderman Mike O’Brien Mayor, can | ask a question?

Mayor Donchess

Of course.

Alderman O’Brien