Minutes

Finance Committee — 10/06/2021 Page 7

Jonathan Ibarra, Superintendent of Street Department
So we're seeking to encumber these funds out of the Street Department operating budget. This is for materials that we

use on daily operations whether we’re procuring sand, salt, or crushed gravel for any sewer digs, or drain work, or
projects that we’re working on within a department and that includes asphalt. I’m happy to entertain any questions.

Mayor Donchess

Anyone?

Alderman O’Brien

Finance Committee — 10/06/2021 Page 6
Alderwoman Lu

Great and just one follow up please?

Mayor Donchess

Sure.

Alderwoman Lu

Do we have this new kind anywhere else in the city?

Dan Hudson, City Engineer

Finance Committee — 10/06/2021 Page 5

Mayor Donchess

Thank you and | think Mr. Hudson you're on this one as well.
Dan Hudson, City Engineer

Finance Committee — 10/06/2021 Page 4

Dan Hudson, City Engineer

Sure. So the study has a number of steps to it but they do review — an important aspect is a geotechnical investigation
where they look at subsurface conditions. It was a surprise to me but one of the things as part of this bid being out there
was that there used to be some sewer lagoons in this area. So to plan properly for these fields which would be an
investment above and beyond your typical grass field, a higher level of investigation and planning is required.

Mayor Donchess

Finance Committee — 10/06/2021 Page 3
ON THE QUESTION

Mayor Donchess

Mr. Poupolo are you on remote?
Dan Hudson, City Engineer

Mr. Mayor | don’t believe he is. I’m here filling for him.

Mayor Donchess
Yourre filling in for him?
Dan Hudson, City Engineer

Yes.

Mayor Donchess

Okay, can you go ahead then please?
Dan Hudson, City Engineer

Finance Committee — 10/06/2021 Page 2

different segments to the project. Since the project as a total exceed the $25,000 limit, that’s why we are presenting this
to the Finance Committee so we can remain transparent as much as possible.

Mayor Donchess

Any questions, comments regarding this item?

Alderwoman Lu

Two questions. So this does not need to be approve by us, is that correct?

Mayor Donchess

REPORT OF THE FINANCE COMMITTEE
OCTOBER 6, 2021

A meeting of the Finance Committee was held on Wednesday, October 6, 2021, at 7:20 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderwoman-at-Large Shoshanna Kelly (via Zoom)
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Finance Committee - 01/15/2020 Page 11
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM DECEMBER 27, 2019 TO JANUARY 9, 2020

ON THE QUESTION

Alderwoman Lu

Where is it? Is that something that was part of the packet?

Mayor Donchess

This is delivered to us at the committee meeting every meeting. The idea is once it’s approved, the members
of the committee sign it and we give it to the City Treasurer.

Finance Committee - 01/15/2020 Page 10

Director Lisa Fauteux

So the leachate doesn’t have anything to do with that. Leachate is essentially liquid that comes from the trash

and goes down into a pipe that’s pumped to the treatment plant right now. It goes through the pump station at

Trestle Brook and off to the treatment plant. The groundwater that | was referring to is just regular

groundwater that just needs to be a certain level between the groundwater and the liner — the groundwater

that’s underneath the liner.

Alderman Klee

Finance Committee - 01/15/2020 Page 9

Alderman Klee

Thank you.

Mayor Donchess
Anything else?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Phase III Landfill - Engineering Amendment #1 (Value: $89,700); Department: 168 Solid
Waste; Fund: Solid Waste