Minutes

Board of Aldermen 03-16-2020 Page 30

Alderman O’Brien

Board of Aldermen 03-16-2020 Page 29
Attorney Bolton

Get some waivers of some of the deadlines. Planning Boards have 90 days to take action on
applications that can be waived by the applicant so we can ask applicants to waive time. They may or
they may not. So we will have to deal with those issues, but there is no easy answer presently.

President Wilshire

So do we know if other communities or other cities have done anything with their Aldermanic
meetings?

Board of Aldermen 03-16-2020 Page 28

Director Kates

Most tools can today, yeah. | know that is one of the things that we are talking about with IT is in
addition to that specific example is providing the tools out to employees to be able to a lot of remote
access.

Mayor Donchess

Could we do a Zoom meeting? Can there be a Zoom meeting?

Director Kates

Zoom or Go To Meeting — is one of the things that IT was looking at.

Mayor Donchess

We are working on that so people could participate remotely.

Alderman Dowd

Board of Aldermen 03-16-2020 Page 27

Alderman Dowd

So City Hall is closed, the schools are closed. Any consideration been given to the meetings of the
Board of Aldermen, the Committees, the Planning Board, the Zoning Board and every other
Committee that’s in the City. If we are trying to avoid large public gatherings, you know, something
has got to be done.

Director Kates

Board of Aldermen 03-16-2020 Page 26
Mayor Donchess

Yes it says in essence “employees who should isolate or quarantine themselves due to a potential
exposure or cannot make necessary child arrangements should do so and the City will continue to pay
the employee their regular wages without requiring them to use any personal leave time”. But they
may be asked to work remotely to the extent they are able to do so and then there’s a link.

Alderman Klee

Thank you so much | appreciate that.

Mayor Donchess

Board of Aldermen 03-16-2020 Page 25

Director Kates

Board of Aldermen 03-16-2020 Page 24

Alderman Clemons

Yes, | do have a further question. On the buildings where and forgive me the only two | can think of
are the Hunt Building and Court Street where the City has tenants, | don’t know if we have any other
buildings. Can you name those and what are we doing with those particular buildings?

Director Kleiner

Board of Aldermen 03-16-2020 Page 23

Alderman Clemons

| mean is the State going to waive people from having to register their new cars that is my question. If
we do not have an answer than my suggestion would be that we keep City Hall open so that people
can conduct this business. We can’t just shut down; we can’t just shut that down. How is somebody
going to drive their brand-new car?

Director Kleiner

Board of Aldermen 03-16-2020 Page 22

Mr. Fredette

Board of Aldermen 03-16-2020 Page 21