Minutes

Finance Committee — 12/01/2021 Page 20

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
OF ONE (1) 2021 TORO GM5910 GROUNDMASTER MOWER FROM TURFPRODUCTS OF ENFIELD,
CONNECTICUT, OFF THE SOURCEWELL CONTRACT -— 64117 FOR THE PRICE OF $137,537.19. ADDITIONALLY,
APPROVE THE PURCHASE AND INSTALLATION OF RADIO SYSTEM FROM MOTOROLA SOLUTIONS, INC., IN AN
AMOUNT NOT TO EXCEED $5,000. FUNDING WILL BE THROUGH DEPARTMENT 177 PARK AND RECREATION;
FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL

ON THE QUESTION

Finance Committee — 12/01/2021 Page 19

have CNG in a fleet but | believe in this weight class we can procure those any longer.

Alderwoman Kelly

Okay. Alright, just want to note that as we continue to change over, let's continue to try to keep an eye out for it because
electric vehicles etc. are moving quickly.

Jonathan Ibarra, Superintendent of Streets

Agreed. Thank you.
Alderman Klee
Thank you. There was a comment that this was a pickup truck and not a dump truck. Is this also a plow or is it just?

Finance Committee — 12/01/2021 Page 18

John Stewart, Fleet Manager

That will be a utility truck. So | believe that is what makes the difference. That will have the pickup body delete on it.

Jonathan Ibarra, Superintendent of Streets

But is it a 2021 or a 2022?

John Stewart, Fleet Manager

| believe it’s going to be a 22.

Jonathan Ibarra, Superintendent of Streets

So the motion is inaccurate.

Mayor Donchess

Alright, so we'll amend the motion to say 2022 pickup.

Alderman Harriott-Gathright

Finance Committee — 12/01/2021 Page 17
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: 2022 Ford F350 Truck & Two-Way Radio in the amount not to exceed $61,253 funded from accounts 81500
Vehicles/CERF (Parks & Recreation)

Finance Committee — 12/01/2021 Page 16

Alderman Harriott-Gathright

Well it doesn’t have to because the first one is exceed and they came in under that. They came in under what the request
was to exceed.

Alderman Klee
Okay. So this is what the actual would have been. Thank youso much. Thank you. That clarifies it.

Alderwoman Kelly

Finance Committee — 12/01/2021 Page 15
Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Two 2021 Ford F550 Dump Trucks & Two-Way Radios in the amount not to exceed $161,217 funded from
accounts 81500 Vehicles/CERF (Parks & Recreation)

Finance Committee — 12/01/2021 Page 14

USGS is picking up more than more than half the cost of installation. Then the final two years is, you know, what will be
the annual maintenance and operation type payment that the city will make. So this is a three year agreement. At the
end of this, we would expect to come back for another extension. This will end up being part of our regular operating
budget essentially just maintain this equipment and lead by paying USGS for that service.

Alderwoman Kelly

Thank you.

Dan Hudson, City Engineer

Finance Committee — 12/01/2021 Page 13

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Streamgage Equipment, Operation and Maintenance in the amount not to exceed $25,850 funded from accounts
81700 Infrastructure Improvements (Wastewater)

Finance Committee — 12/01/2021 Page 12

Tim Cummings, Economic Development Director

Yes. That is what keeps me up at night.

Alderwoman Kelly

Me too. So do you know if we like do we have a standard contingency and did we grow it a bit to make sure that we’re
trying to cover as much as we can?

Tim Cummings, Economic Development Director

Finance Committee — 12/01/2021 Page 11

looked at?

Tim Cummings, Economic Development Director

No.

Alderwoman Kelly

Thank you.

Mayor Donchess

All right. Madam Clerk, would you call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED