Agenda

City of Nashua Central Purchasing Department
ADMINISTRATIVE SERVICES DIVISION

Request to Include on Finance Committee Agenda ] Request to Solicit Bid or Proposal
Date of Request: 5/4/2021
Proposed Finance Meeting Date: 5/19/2021

Project or Item Title: _ Electronic Waste Recycling Contract

Amount: 75,000. er year $225,000.00 for 3-year term
Lawson RQ# FY22
Contract
Or Lawson
POF if
Change
Order
Funding Description: Other Contracted Services

Accounting (Finance Committee): _ 68.6000.695 55699

| iS
ACCORD
Neem

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY}
13/2020

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND GR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE ROES NCT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

ATTACHMENT D

"REFERENCES {con't} ©

INSTRUCTIONS FOR “REFERENCES” SUBMITTALS:
Part 2- . Cea ce va ee oo
Provide a list of project awards Vendor has recaived from the City of Nashua in the past 5 years. Please include

project detail, City department and City project jead.

Project Name:

Project Detail:

City Department:

City Contact: Phone:

Project Name:

Project Detail: .

City Department:

City Contact: Phone:

Project Name:

roject Detail:

City Department:

ATTACHMENT D

REFERENCES

INSTRUCTIONS FOR “REFERENCES” SUBMITTALS:

Part 1-

List three (3) references trom communities similar In size and program ‘description to the City of Nashua,
where the vender has at least one-year experience with handling the recyclabies for each community. Include
the name, title and phone number for the contact person.

i !
(2) Community: City of Concord, NH

44,019 2021
Population:

Dave Allen (Casella Waste Systems)
Contact Name:

Te ee TTS SRT RANTES Sr ree een TN SNe CEE ee

ATTACHMENT C.1

ITEMIZED BILLING COSTS FOR A SAMPLE LOAD

INSTRUCTIONS: Itemize the cost for electronic item, bulbs, and ballasts and related expenses for the following
average load shipped from the Nashua Recycling Center, based on the proposed pricing structure. Tally the
total cost for this shipment. (Provide an average weight / unit based on Vendor experience}.

SAMPLE SHIPMENT

Hard Drive Certificate of Destruction

Secure Destruction Hard Drives with

Nort

A
Goes

Serves Your local solution jar specialty reepeling services

North Coast Services

City of Nashua

Four Hills Landfill Recycling

44 Locke Road Purchasing Dept Center
Concord, NH @3301 City Hail 8406 West Hollis Street
603-812-8777 229 Main Street Nashua, NH 03061
tfatcheric@nceastile.com Nashua, NH 03061

Description of Materials Cost Unit
Electronics

ATTACHMENT C

PROPOSAL COSTS (con’t}

(3) Any Exceptions te Pricing:

(4) Details of any Revenue/Revenue Sharing Plan:

A Per Pound Credit will bé issued for CPUs, lap tops and cell phones

(5) Completed Attachment C.1— itemized Billing Costs for a Sample Load

. North Coast Services, LLC
Firm: .

i
Authorized Signature:

44 Locke Road, Concord, NH 03301
Address:

. TFATCHERIC@NCOASTLIC.COM
Email Address: o .

603 - 610 - 8898
Phone:

ATTACHMENT C

PROPOSAL COSTS

INSTRUCTIONS FOR “PROPOSAL COSTS” SUBMITTALS:

(1) Proposal price per pound or unit for acceptable Universal Waste Recycling items. Pricing shall include all
costs for the contract term of July 1, 2021 through June 30, 2024,

® Schedule of Prices for standard electronic items, oulbs, and ballasts; and
© Schedule of Prices for fluorescent bulbs, ballasts, and other universal wastes, inclucing the various
types of electronics in a typical residential mix, as listed below; and

ACCEPTED ITEMS:

CRY/Monitor/Flat Panel Display

Celi Phone
CPU/Laptop
Miscellaneous Elecironics:
Microwaves, VCR/DVD piayers,
audio equipment,radios, printers
copiers, fax machines, scanners
Alkaline Batteries
NICD/NIMH Batteries
Lithium ion Batteries
Lithium/Mercury Batteries
Silver Oxide/Button Cell Batteries
Lead Acid Batteries
PCB/Non PCB Ballasts
Smoke Detectors

UNACCEPTED ITEMS:

Any Large PCB Containing Materials

Radioactive Exit Signs