THE CIPY OF NASHUA
Financial Services
"The Gate City"
Purchasing Department
August 21, 2017
TO: Mayor Donchess
John Griffin, CKO/Comptroller
FROM: Dan Kooken
Ce: Treasurer Fredette
SUBJECT: Recommendation to Lock Electricity Rate
One of the City’s two electricity contracts is due to expire in November 2018. In anticipation of
the expiration of that contract for 25 accounts (approximately 4,500,000 kWh), the City recently
* Fee includes all time charged related to the production and mailing of statements but does not
include fixed costs related to postage, envelopes, and other printing costs. Estimated cost for
mailing annua! statements is $500.
* Fee quote based on 9 full benefit calculations (includes calculation, election forms and complete
distribution processing) per year. Calculations in excess of 9 will be billed at a rate of S500 per full
calculation (calculations sent but not processed (estimates, etc.) will be billed at $250 per
calculation).
SCHEDULE OF SERVICES
City oF NASHUA, NH BOARD OF PUBLIC WORKS EMPLOYEES’ RETIREMENT SYSTEM
Complete Agreement: This letter agreement, including the attached Schedule of Services, is the
complete and exclusive statement of the agreement between the parties with respect to the services set
forth on the Schedule of Services, superseding all proposals, oral or written, and all other
communications between the parties. If any provision of this letter agreement is determined to be
invalid or unenforceable, all other provisions shall remain in force.
indemnity and hold harmless obligations, or portions thereof, shall not apply to liability caused by the
negligence or willful misconduct of the party indemnified or held harmless.
insurance: Service Provider shall carry and maintain in effect during the performance of services under
this contract:
Payment: We will generally submit a bill to you monthly unless a different arrangement is mutually
agreed upon in writing in advance of services. All unpaid fees, expenses and costs are due thirty (30)
days from the invoice date.
45 LaSalle Road # 860,521. 8400
hooker & bolcombe West Hartford, CT 06107 F860. 521.3742 hheonsultants.com
November 8, 2018
Mr. David G. Fredette
Treasurer
City of Nashua
229 Main Street
Nashua, NH 03061
Re: Pension Administration Services - Terms of Engagement
Dear Dave:
BPW Pension Services Administration RFl Responses
City of Nashua
Office of TheTreasurer
229 Main Street - Nashua, NH 03060 (603) 589-3194
Fax (603)589-3228
TO: Dan Kooken, Purchasing Manager November 8, 2018
CC: John L. Griffin, CFO/Comptroller
David G. Fredette, Treasurer/Tax Collector
Board of Public Works Retirement System Trustees
FROM: Derek S. Danielson, Assistant Treasurer
RE: Professional Services Contract with Hooker & Holcombe
THE CITY OF NASHUA “The Gate City
Financial Services
Purchasing Departyrent
November 8, 2018
Memo #19-092
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR BOARD OF PUBLIC WORKS PENSION ADMINISTRATION
SERVICES (VALUE: $49,000)
DEPARTMENT: FINANCIAL SERVICES; FUND: PENSION ADMINISTRATION
Please see the attached communication from Derek S. Danielson, Assistant Treasurer, dated November
8, 2018 for information related to this contract.
