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Finance Committee - Agenda - 2/2/2022 - P123

By dnadmin on Sun, 11/06/2022 - 21:40
Document Date
Fri, 01/28/2022 - 14:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/02/2022 - 00:00
Page Number
123
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__020220…

2.1.17.4b - Sample Salary Rate Calculation

SALARY RATE CALCULATION FORM

Consultant Name:

McFarland Johnson

Project/Contract: #

16314

Date:

9/30/2021

Proposed Indirect Cost Rate for this Contract

179.73%

Annual Salary Escalation Rate 2021 2.25% (Set by DOT every January)
Contract Duration (in months) 24
Annual Prorated
. . Use 6 months . .
Starting Rate] Escalation . . Escalation Effective %
fixed time
Rate rate
Time to Award 100.00% 2.25% 0 0.00% 100.00%
Effective .
Contract . Escalation .
. Escalation Months of Work Effective %
Period Rate/Yr.
Rate
2021 100.00% 0 0.00% 100.00%
2022 100.00% 12 2.25% 102.25%
2023 102.25% 4 2.25% 104.55%
Effective
Contract 16 102.83%
. Contract Rate
Duration
CURRENT AVERAGE
AVERAGE EFFECTIVE CONTRACT
CLASSIFICATION CONTRACT
CLASSIFICATION CLASSIFICATION
RATE
RATE * RATE *
Project Manager PM $ 60.00 102.83% $ 60.00
Senior Project Engineer SPE $ 56.95 102.83% $ 58.56
Project Engineer PE $ 52.05 102.83% $ 53.52
Senior Engineer SE $ 42.42 102.83% $ 43.62
Assistant Engineer/Environmental A AE $ 35.65 102.83% $ 36.66
Junior Engineer JE $ 29.52 102.83% $ 30.35
Senior Technician ST $ 34.67 102.83% $ 35.65

* = Max Rate is $60/hr

Information entered by firm

Auto-calculated

Page Image
Finance Committee - Agenda - 2/2/2022 - P123

Board Of Aldermen - Agenda - 2/23/2021 - P3

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

NEW BUSINESS — RESOLUTIONS

R-21-118
Endorsers: Mayor Jim Donchess
Alderwoman-at-Large Shoshanna Kelly
ESTABLISHING A HOUSING EXPENDABLE TRUST FUND FUNDED BY APPROPRIATIONS AND
MAKING A SUPPLEMENTAL APPROPRIATION OF $30,000 INTO THE EXPENDABLE TRUST FUND

R-21-119
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $29,777 FROM THE STATE OF NEW
HAM PSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES, EXOTIC SPECIES PROGRAM AND
AUTHORIZING THE TRANSFER OF MATCHING FUNDS

NEW BUSINESS — ORDINANCES

O-20-053

Endorser: Alderman Ernest A. Jette

AUTHORIZING A STOP SIGN ON SHAWNEE DRIVE AT ITS INTERSECTION WITH CONANT ROAD
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P3

Board Of Aldermen - Agenda - 2/23/2021 - P4

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

City of Nashua cor see

Building Safety

Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2019 een eroara amiss!
Nashua, New Hampshire 03061-2019 Franepetation
www. nashuanh.gov FAX

589-3005
589-3090
589-3080
589-3106
589-3085
589-3105
880-0100
589-3119

Date: January 27, 2021

To: Ald. Lori Wilshire, Board of Aldermen President
Jim Donchess, Mayor
CC: Board of Aldermen
From: Sarah Marchant, Community Development Director

Re: Housing Trust Fund — R-21-118

INTRODUCTION:
The City of Nashua Economic Development and Community Development Divisions partnered with RKG

Associates Inc. to complete a comprehensive Housing Study to better understand the dynamics in
Nashua and the surrounding region that impact housing supply and demand. The goal of this study was
to provide a data based sense of the housing market, an understanding of key housing factors and
provide a list of strategies for implementation.

The creation of an affordable housing trust fund was one of the multiple recommendations that can be
explored and implemented now. Housing Trust Funds (HTF} are a flexible source of funding that can be
used to support many different affordable housing initiatives. The money that supports the fund is
typically created and administered at the city level and not subject to restrictions common with state
and federal funding. The money can be designed to address local needs and priorities, such as those
noted throughout the Housing Study.

A HTF has many components and considerations. The overarching questions include: Is there a need
{and the will) to address a shortage of affordable housing? |s there a source of funding that can be
dedicated to that purpose? Is there an appropriate local agency capable of initiating and administering
the housing trust fund? The following guide outlines the tasks and detail necessary to create the HTF.

History: The City originally adopted and funded an Expendable Trust Fund dedicated to affordable
housing in 2001 (R-01-264) by appropriating $100,000 of excess revenue from FY01 budget into the
Housing Trust Fund. The original fund was created to: established for the purpose of assisting non-profit
organizations to provide affordable housing in Nashua. This fund was administered by the Urban
Programs Department and once expended was discontinued in 2015 (R-15-153) as it had a zero balance
for more than five years.

Need: The RKG Housing Study adds to years of analysis and conversations surrounding the lack of
affordable housing. That study indicates the following key housing findings:

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P4

Board Of Aldermen - Agenda - 2/23/2021 - P5

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

« Nashua’s population is diversifying and with it comes income disparity - white & Asian
households earn 2.5+ times more than black and Hispanic/Latino households

* One- and two-person households are driving growth - these groups brought in 1,500 new units
from 2013-2018 and are expected to have the highest need in the next 5 to 10 years

* Household income for renters is growing at the highest income levels - higher income renters
are driving rental prices upward as they can afford rents at the tap of the market, they are also
squeezing middle income renters as there is limited housing stock te serve this need

e Nashua’s housing stock is predominately single-family — comprising 86% of the residential land
area

* Home values and rents are rapidly rising - (19% increases for both over the past 5 years)

« Downtown should be a focus area —a balanced approach is required to introduce new market
rate and affordable housing

Starting the Fund: The City currently receives a $10,000/year payment from Nashua Plaza Housing
Associates, LP (Clocktower); this payment is in relation to an Agreement dated November 25, 1998. The
annual payments are not related to the HUD HODAG Ioan, nor any municipal real estate tax or
assessment. The annual payment shall be made through September 7, 2027, at which time a
termination fee of $1,290,000 is due, which may be extended. The intent was to encourage Clocktower
to retain the 29 units of affordable housing beyond the expiration date.

Nashua Plaza Housing Associates recently remitted a $30,000 payment, reflecting three years that shall
be used to start this affordable housing trust fund, along with the future annual payments.

Maintaining the Fund: The Clocktower payment alone is not enough; the City and its partners must
identify additional funding sources.

Administration of the Fund: The vast majority of HTF’s are managed directly by the entity creating the
trust, typically housed in the department with the most experience operating other housing programs.
For Nashua, this would be the Urban Programs Department (UPD). The UPD has a long history of
managing affordable housing programs, long-term restrictions and complex portfolios. As the fund is
developed and deployed, a better understanding of the volume and monitoring requirements will be
attained. The City can assess the specific level of staffing and administration options as the fund is
populated over the next one to two years and then reevaluate. The UPD would create and oversee the
application process and oversee long term compliance.

At this time the Community Development Division recommends the adoption of a new Affordable
Housing Trust Fund as detailed in R-21-118 with the funds from the Clocktower Agreement, described
above, to be appropriated into the fund. Over the next year the Community Development Division will
work with the City and community partners to create a more detailed structure and administration of
the HTF, as well as identifying other revenue sources.

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P5

Board Of Aldermen - Agenda - 2/23/2021 - P6

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: February 10, 2021

Re: Multi-Year Contract Award — Internet Security Training

Pursuant to NRO: § 5-74/B: Acontract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of. Aldermen before the conitract shall become binding on the

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the February 17, 2021 meeting and as such U am requesting the full Board of
Alderman approve: the following, contract: ors

Item: aoe © Internet Security Training
Value: vi, S18, 338.16 | |
Vendor: 22), 9) KnowBed © EY
Purchasing. Memoif:. 21-075 dated | February 1 10, 2021.
Contract Term: oe, 3 years” Sy

Thank you.

229 Main Street = PO Box 2019 + Nashua, New [lampshire 03061-2019
603.589.3260 « fax 603.594.3450 + NashuaMayor@NashuaNH gov
www. NashuaNH.gov

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P6

Board Of Aldermen - Agenda - 2/23/2021 - P7

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: February 1, 2021
Re: Annual Software Maintenance

This request is for the 3 year renewal required for the continued operation of KnowBe4 Security
Awareness Training Subscription.

Preece Codagnone

Bruce Codagnone
Clo / iT Director

Cc: K. Kleiner
K. Parkinson

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P7

Board Of Aldermen - Agenda - 2/23/2021 - P8

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
8
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

NOW!

Iman error

Company Address 33 N Garden Avenue, Suite 1200
Clearwater, FL 33755

US
Prepared By Alex Lindner
Email alexl@knowbe4 com
Phone (727) 74B~4 188°»
Bill To Name City of Nashua - NH
Bill To 228 Main St

Nashua, NH 03060-2938
United States

Created Date 4/29/2021
Expiration Date 4/30/2021
Quote Number 00504858
Payment Terms Net 30

Coniact Name Nick Miseirvitch
Phone (603) 589-3305 *..
Email miseirvitchn@nashuanh gov

Ship To Name City of Nashua - NH

Ship To 229 Main St
Nashua, NH 03060-2938
United States

{QD00KMSPNOOOD36-G
Years

1502DWNO0000036-G KnowBe4 Content Download 3 Years

Quote Acceptance Information

Signature

Name

Title

Date

KnowBe4 Security Awareness Training Subscription Platinum 501-1000 Users 3 USD USB

544.00
35.64 ‘ 19,388.15

|USD0.00 1.00; + USD0.00

Subiota! USD 19,388.16
Total Price USD 19,388.16
Grand Total USD 18,388.16

Your signature on this quote tells us that you have the authority fo
make this purchase on behalf of your company and that you agree fo
pay within the siafed terms, The subscription penod will begin when
we process vour order, which is when we receive yaur sioned quote,
Unless included on fhe invoice, customer is responsible for any
applicable sales and use tax. KnowBed's siandard Terms of Service
(ww, knowbe4, comterms) and Produet Privacy Policy

(ww. knowbe4.com/privacy-policy) apply, uniess mutually agreed
otherwise in writing.

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P8

Board Of Aldermen - Agenda - 2/23/2021 - P9

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: February 18, 2021

Re: FY22 Contract Award Funding — Infor Smart Office Software Maintenance

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board. of Aldermen before the contract shall become binding on the

City. ; . Ses

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the February 17, 2021 meeting and as s such | am requesting the full Board of
Alderman approve the following contract: neu

Item: 7 Le oe “Software Maintenance: Infor Smart (Lawson) 2

Value: °° / $274,847.69 ee

Vendor: 28. 8. Anfor LLC ce

Purchasing. Memo#: 21-076 dated February 10, 2021 oe ”

Contract Term: oe “year term to start TALt running through 6/30/22
Thank you.

229 Main Street * PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 = fax 603.594.3450 » NashuaMayori@NashuaNH. gov
www, NashnaNH.gov

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P9

Board Of Aldermen - Agenda - 2/23/2021 - P10

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
10
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

February 10, 2021
Memo #21-076

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance for infor Smart Office in the amount of $274,847.69.16 funded
from account 54407 Software Maintenance

Please see attached communications from Bruce Codagnone, CIO/IT Director, dated February 10, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Software Maintenance for Infor Smart Office (Lawson}
Value: 5274,847.69
Vendor: infor LLC

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required

The Administrative Services Division, [Information Technologies Department, and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: J Graziano
B Codagnone

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P10

Board Of Aldermen - Agenda - 2/23/2021 - P11

By dnadmin on Mon, 11/07/2022 - 06:57
Document Date
Fri, 02/19/2021 - 13:01
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 02/23/2021 - 00:00
Page Number
11
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__022320…

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: February 10, 2021
Re: Annual Software Maintenance

This request is for the annual software assurance renewal required for the continued operation of
INFOR. Funding is Software Maintenance 22.1.500 — 54407. Req# 69475.

Bruce Cadagnone
Clo / IT Director

Cc: K. Kleiner
K. Parkinson

Page Image
Board Of Aldermen - Agenda - 2/23/2021 - P11

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