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City of Nashua

Purchasing Depariment
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 26, 2021
Memo #21-135

TO: Mayor Donchess
Finance Committee

SUBJECT: Sewer Replacement Change Order #3 in the amount of $1,300,000 funded from accounts
81700 Infrastructure Improvements

Please see attached communications from Daniel Hudson, City Engineer, dated March 25, 2021 for project
specific details related to this purchase. Beiow please find a summary of the purchase approval request:

Item: 2020 Sewer Replacement Program Change Order #3
Value: 51,300,000
Original contract approved 3/4/20 under Finance Memo 20-088

Change Value | Project Total
Original Contract Value $1,497,993
Change Order #1 $975,125 $2,473,118
Change Order #3 §1,300,000 $3,773,118
Vendor: SUR Construction West of Winchester NH

Department: 169 Wastewater
Source Fund: 8170 Infrastructure Improvements

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided nerein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

The Board of Public Works (3/25/21 BPW meeting), Division of Public Works: Engineering, and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: D Hudson
C O'Connor

To:

From:

Re:

J. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 25, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

Sewer Replacement Program — SUR West Change Order No. 3

To approve Change Order No. 3 to the 2020 Sewer Replacement Project with SUR
Construction West, Inc. of Winchester, NH for an amount not to exceed $1,300,000.
Funding will be through Department: 169 Wastewater; Fund: Bonded; Activity: Sewer
Repair.

2020 Sewer Replacement Project, Change Order No. 3

SUR Construction West was contracted for 2020 Sewer Replacement work under
IFB0779-021220, has been underway since early April 2020, and we have found their
work to be excellent and reasonably priced. Through completed Close Circuit Television
(CCTV) pipe inspection work, we have identified additional sewer pipe that needs repair
or replacement. The purpose of this Change Order is to expand SUR Construction West’s
contract to include replacement of additional deteriorated sewer pipes.

The above change order will allow for repair or replacement of deteriorated pipe segments
and accompanying sewer structures and sewer services, if necessary. If portions of these
pipes are found to be in sattsfactory condition, or suitable for lining, they will be retained
and funds used for repair or replacement of other sewer pipes and structures found to be
in disrepair through the City’s ongoing CCTV work.

To:

From:

Date:

Re:

Jim Donchess
Mayor e City of Nashua

Board of Aldermen
Mayor dim Donchess
May 26, 2021

Contract in Excess of $1M Award — 2021 CIPP Lining Program

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award. of the contract. woe

The Finance Committee has Spproved and placed o on file the notification of the award of the
referenced contract at the June 2, 2021 meeting and as such | am requesting the e full Board of
Alderman approve the following contract: coe :

Thank you.

= 4001 CIPP Sewer Lining Program : ee

Item: hse SS |
Value: 9: : : 7 Se. 990, 745. 39." ee ee ee
Vendor: _ Green Mountain: Pipeline Services cof Bethel VI ae

Purchasing Memo#: 21-136 dated May 25, 2021,
Contract Term: money Bie eo

229 Main Street + PO Box 2019 » Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 + NashuaMayor@NashuaNH gov
www, NashuaNH.gov

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 26, 2021
Memo #21-136

TO: Mayor Donchess
Finance Committee

SUBJECT: 2021 CIPP Lining Program in the amount of $1,990,745.39 funded from accounts 81700
infrastructure Improvements

Please see attached communications from Danie! Hudson, City Engineer, dated February 25, 2071 for project
specific details related to this purcnase. Below please find a summary of the purchase approval request:

Item: 2021 CIPP Lining Program
Value: $1,990,745.39
Vendor: Green Mountain Pipeline Services of Bethel VT

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All sugolies and contractua!
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shail be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids.

A competitive bidding IFB for this project was issued on 1/20/21 and the following bids were received:

Vendor Location Amount Note
Green Mountain Pipeline Bethel VT $1,990,745.39
Insituform Technologies Chesterfield, MQ | $1,997,406.00
National Water Main Cleaning Co Canton, MA $1,997,496.40
Kenyon Pipetine Inspection Queensbury, NY $2,071,630.00
Granite Inliner Orleans, IN $2,146,287.70

We recommend this bid to be awarded to the iowest total cost vendor who met the RFP specified requirements.

The Board of Public Works (3/25/21 BPW meeting}, Division of Public Works: Engineering, and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: D Hudson
C O'Connor

To:

From:

Re:

D. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 25, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

2021 CIPP Lining Program - Construction

‘To approve the award of the construction contract for the 2021 CIPP Lining Program to
Green Mountain Pipeline Services, LLC of Bethel, VT in the amount of $1,990,745.39
pending bond approval. Funding will be through: Department: 169 Wastewater; Fund:
Bond; Activity: Sewer Rehab.

The annual sewer program addresses failing, aged sewers and associated structures and
piping. This 2021 CIPP (Cured-in-Place-Pipe) Lining program is expected to video
inspect approximately 80,000 feet of sewer pipe, line approximately 32,000 feet of sewer
pipe and rehabilitate approximately 120 sewer structures. Pipe lining is significantly less
expensive and less disruptive than full pipe replacement, and is instrumental in
rehabilitating the City’s sewer infrastructure.

Five bids were received on February 8th as follows:

Green Mountain Pipeline Services, LLC of Bethel, VT $1,990,745.39

Kenyon Pipeline Inspection of Queensbury, NY $2,071,630.00
National Water Main Cleaning Co. of Canton, MA $1,997,496.40
Granite Inliner of Orleans, IN $2,146,287.70
Insituform Technologies of Chesterfield, MO $1,997,406.00

The low bid was reviewed and found to be acceptable. Green Mountain has performed
well on other sewer projects with other public works entities in New Hampshire based
on review of previous projects and references. Work is planned to start in April.

R-21-149

RESOLUTION

APPROVING THE USE OF U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS BY
NEIGHBORWORKS OF SOUTHERN NEW HAMPSHIRE FOR 40 ASH STREET

CITY OF NASHUA

in the Year Two Thousand and Tenty-One

WHEREAS, Neighborworks of Southern New Hampshire has requested HOME
Investment Partnership Program funds to rehabilitate a property they own and operate located at
40 Ash Street; and

WHEREAS, the City has funds reserved under the HOME Program specifically for the
development of affordable housing by a “Community Development Housing Organization”
(“CHDO”) for which Neighborworks is eligible.

NOW, THEREFORE, BE IT RESOLVED that the Board of Aldermen of the City of
Nashua hereby approves the allocation of up to $207,460 of CHDO Reserve funds from fiscal
years 2019-2022, using the oldest funds first, for Neighborworks of Southern New Hampshire to
rehabilitate a property they own and operate located at 40 Ash Street: and

BEIT FURTHER RESOLVED that the Mayor is authorized to execute all necessary
understandings, assurances and agreements pursuant to thts project.

To:

From:

Re:

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: February 24, 2022

David L. Boucher, Superintendent
Wastewater Department

COI to the Pump Station Upgrades Project — Phase II

To approve Change Order 1 to the Pump Station Upgrades Phase I contract with
DeFelice Corporation of Dracut, Massachusetts in an amount not to exceed $139,313.15,
for additional work at several pump stations. Funding will be through: Department: 169-
Wastewater; Fund: SRF Loan; Activity: Pump Station Upgrades Phase II.

Change Order 1

This change order is the first for the Pump Station Upgrade Phase II project, in an amount
not to exceed $139,313.15.

Change Order | is for various items listed in the table below, that were not included in
the original contract:

Item Amount
Emergency Generator Cost Increase $10,450
Blackstone Sewer Relocation $24,503.74
Blackstone Backup Alarm Float Installation | $9,813.19
Blackstone Cleanout Installation $15,929
Blackstone Building Relocation $2,940.64
Santerre Cleanout Installation $11,075.42
Santerre Wet Well Modification $51,861.87
Santerre Bollard Installation $1,380.56
Spaulding Isolation Valve Installation $6,051.39
Harris Isolation Valve Installation $5,307.34
Total: | $139,313.15

The original contract amount for the project was $5,335,200. Following approval of
change order 1, the new contract amount will be $5,474,513.15.

These costs have been reviewed by the construction engineer (Wright Pierce) and the
Wastewater Department.

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-149

PURPOSE: Approving the use of U.S. Department of Housing and Urban
Development Home Investment Partnership Program funds by
Neighborworks of Southern New Hampshire for 40 Ash Street

SPONSOR(S): Alderman Tom Lopez

COMBAUTTEE

ASSIGNMENT: Human Affairs Committee

FISCAL NOTE: No fiscal impact: all federal grant funds.
ANALYSIS

This legislation approves the use of HOME Investment Partnership Program funds for an eligible
affordable housing development project as described. HOME funds stack from year to year and
are allocated generally using oldest funds first.

Approved as to content: Financial Services Division

By: /s/ John Griffin

e

Approved as to form: Office of Corporation Counsel

By: Naya C ‘fortes,
Date: | Denice GOH

RESOLUTION

AMENDING THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
ANNUAL ACTION PLANS FOR FISCAL YEARS 2021 AND 2022 RELATIVE TO THE
COMMUNITY DEVELOPMENT BLOCK GRANT (“CDBG”)

CITY OF NASHUA

in the Year Pwo Thousand Trwventy-One

WHEREAS, R-20-026, as amended, and R-21-126, as amended, authorized the Mayor to
file an application with the U.S. Department of Housing and Urban Development (‘HUD”) for
the Community Development Block Grant (“CDBG”), and the HOME Investinent Partnership
Program, and to execute all understandings, assurances and agreements as required therein for
certain activities funded in FY21 and FY22 respectively;

WHEREAS, HUD recently informed the City of an increase to its (loca!) fiscal year 2022
CDBG allocation in the amount of $9,742.00;

IWAEREAS, the City wishes to allocate this increase to FY21] and FY22 activities:

WHEREAS, several prior year activities have unexpended balances available to
reprogram, and

WHEREAS, the Front Door Agency has requested a change in the use of their FY? 1
CDBG allocation.

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE CITY OF NASHUA, that the following CDBG activities shall be amended:

1. These CDBG balances are available and shall be reprogrammed:

FY20 Impact Fund — Entitlement balance not allocated $2,149.50
FY21t Contingency $5,270.69
FY2t PLUS Company $725.20
TOTAL $8,145.39

RESOLUTION R-21-150

2. FY21 CDBG funds for the Front Door Agency: revise the activity address from 12
Concord Street to 65-69% Vine Street to replace windows and exterior doors; funding will
remain $30,000.

3. FY¥Y21 CDBG funds for Sandy Pond Park: increase funding from $10,000 to $25,000
utilizing the reprogrammed funds listed above ($8,145.39) and $6,854.61 from the increased
FY22 allocation.

4. FY22 CDBG Grant Administration: increase by $1,948.40 to include 20% of the
increased FY 2? allocation, bringing total to $143,150.20.

5. FY2? Contingency: increase by $938.99, the balance of the increased FY22 allocation
uncommitted, bringing the total to $1,071.87