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Special Board of Aldermen 06-21-2021 Page 48

structure, the schedule. | think this cannot pass an audit; | can let the Aldermen figure it out but they can’t
figure it out later. | think you need to take a look at that.

Chairman Dowd

Alright. We are going to move on to Special Revenue Funds, Revenues and Appropriations, City Special
Revenue Funds and School Special Revenue Funds. Are there any questions on Special Revenues.
Seeing none, we will go on to Supplemental Information which includes the Nashua Airport Authority, the
Capital Equipment Reserve Plan Replacements, Expendable Trust and Reserve Funds funded by
Appropriations and Expendable Trust funds funded by contributions. Are there any questions.

Mr. Teeboom Just a comment. It’s a very happy comment. Under the Special Contributions, there’s an
item 7579. | am surprised it is still there. The Memorial donated about $4,000.00 or $5,000.00 and
(inaudible) because those papers are put in. It shows a balance of $671.00 remaining, that’s amazing. It’s
a good thing to have | just wondered if that a true number. The other thing | would like to recommend is
somewhere you look into taking the $32,000.00 that’s for (inaudible) Common, that’s been sitting there for
years, the Rotary (inaudible) money has been sitting there for years and years and years. Why don’t you
take that money and combine my Memorial money and build a bridge from one side of the rotary to the
other side of the rotary and | can cross (inaudible). | asked Mayor Lozeau and she almost did but | am
asking you again Mayor Donchess take a look at that. That money just sits here year after year and is
doing absolutely nothing.

Christina McKinney 6 South Gate Drive. Just a final Budget comment and it is really more to do with who is
here than actual numbers. | would hope that for any budget that your office would work harder to reach out
to regular citizens who are paying the taxes to support the budget. Most of the people who showed up are
all City employees. Very few people here are not and | think it’s a reflection of either disinterest in our City
or just feeling beaten down that the taxes are just going to keep going up and up. Either way it is not good
that we have this few people who aren't City employees listening, interested, and hopeful that you are
interested in what we have to say.

Chairman Dowd

OK that wraps up the Divisions. Alderman O’Brien do you have a motion?

MOTION BY ALDERMAN O’BRIEN TO TABLE R-21-142

MOTION CARRIED
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The meeting was declared closed at 10:29 p.m.

Alderman Michael B. O’Brien, Sr.
Clerk

SPECIAL BOARD OF ALDERMEN

JUNE 21, 2021

7:00 p.m.

Nashua High School North - Auditorium

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK SUSAN LOVERING

PLEDGE TO THE FLAG LED BY ALDERMAN ERNEST JETTE

ROLL CALL

R-21-142

Endorsers: Mayor Jim Donchess
Alderman Linda Harriott-Gathright

RELATIVE TO THE ADOPTION OF THE FISCAL YEAR 2022 PROPOSED BUDGET FOR
THE CITY OF NASHUA GENERAL, ENTERPRISE, AND SPECIAL REVENUE FUNDS

Sequence in Which City Department Budgets will be Discussed:

PUBLIC HEARING

Dept. Revenue Appropria
# tions
GENERAL GOVERNMENT DIVISION
101 | MAYOR'S OFFICE 54
102 | BOARD OF ALDERMEN 55
103 | LEGAL DEPARTMENT 58
107 | CITY CLERKS OFFICE 30 63
108 | ENERGY MANAGEMENT 68
109 | CIVIC & COMMUNITY ACTIVITIES 69
131 | HUNT BUILDING 309
158 | PARKING ENFORCEMENT 30
166 | PARKING OPERATIONS 31
183 | ECONOMIC DEVELOPMENT
ADMINISTRATIVE SERVICES
DIVISION
106 | ADMINISTRATIVE SERVICES 89
110 | ARLINGTON STREET COMMUNITY 93
CENTER

111 | HUMAN RESOURCES 97

113 | BENEFITS 98

120 | TELECOMMUNICATIONS 101

122 | INFORMATION TECHNOLOGY 107

128 | RISK MANAGEMENT 112

129 | CITY BUILDINGS 116

130 | PURCHASING 32 120

132 | ASSESSING 32 125

134 | GIS 32 129
FINANCIAL SERVICES DIVISION

126 | FINANCIAL SERVICES 33, 34 136
POLICE

150 | POLICE 36, 300 142
FIRE

152 | FIRE DEPARTMENT 37,311 150
EMERGENCY PREPAREDNESS

156 | EMERGENCY MANAGEMENT 158

157 | CITYWIDE COMMUNICATIONS 162
OTHER PUBLIC SAFETY

159 | HYDRANT FEES — FIRE PROTECTION 165

162 | STREET LIGHTING 166
PUBLIC HEALTH & COMMUNITY
SERVICES DIVISION

171 | COMMUNITY SERVICES 173

172 | COMMUNITY HEALTH 38 179

173 | ENVIRONMENTAL HEALTH 39 183

174 | WELFARE ADMINISTRATION 188

175 | WELFARE ASSISTANCE 189
PUBLIC WORKS DIVISION

160 | PUBLIC WORKS ADMINISTRATION 40 195
AND ENGINEERING

161 | STREET DEPARTMENT 40,312 200

177 | PARKS AND RECREATION 41,301, 302 205

PUBLIC SEVICES DIVISION

140 | PINEWOOD CEMETERY 211
142 | WOODLAWN CEMETERY 42 212
144 | EDGWEOOD & SUBURBAN 42 217
CEMETERIES
PUBLIC LIBRARY
179 | PUBLIC LIBRARY 43 224
COMMUNITY DEVELOPMENT
DIVISION
153 | BUILDING INSPECTION 44 230
155 | CODE ENFORCEMENT 234
170 | WATERWAYS/HYDROELECTRIC 44 238
OPERATIONS
181 | COMMUNITY DEVELOPMENT 44,45 242
182 | PLANNING & ZONING 45 245
184 | URBAN PROGRAMS 250 250
186 | TRANSPORTATION 256 256
EDUCATION
191 | SCHOOL 317-331 263
DEBT SERVICE, CONTINGENCY &
INTEREUND TRANSFERS
193 | DEBT SERVICE 267
194 | CONTINGENCY 271
198 | INTERFUND TRANSFERS 272
CAPITAL IMPROVEMENTS
1001 | CAPITAL EQUIPMENT 274
ENTERPRISE FUNDS-REVENUE &
APPROPRIATIONS
6000 | SOLID WASTE FUND ESTIMATED 281
REVENUES
6000 | SOLID WASTE FUND 282
APPROPRIATIONS
WASTEWATER
6200 | WASTEWATER FUND ESTIMATED 291
REVENUES
6200 | WASTEWATER FUND 292

APPROPRIATIONS

SPECIAL REVENUE FUNDS-
REVENUE & APPROPRIATIONS
City Special Revenue Funds
2501 | PUBLIC HEALTH CLIENT FEES FUND 299
2502 | LAW ENFORCEMENT TRAINING 300
FUND
2503 | PARKS & RECREATION PROGRAMS 301
FUND
2504 | HOLMAN STADIUM EVENTS FUND 302
2505 | PEG ACCESS CHANNELS FUND 307
2506 | HUNT BUILDING FACILTY RENTAL 309
FUND
2507 | FIRE TRAINING FACILTY RENTAL 311
FUND
2508 | SPECIAL ROAD & HIGHWAY FUND 312
2510 | PENNICHUCK ACQUISITION BOND 314
FUND
School Special Revenue Funds
2100 | FOOD SERVICES 317
2120 | SUMMER FEEDING PROGRAM 319
2201 | DRIVER’S EDUCATION 320
2204 | SUMMER SCHOOL 321
2207 | ADULT CONTINUING EDUCATION 322
2212 | ATHLETIC REVENUE FUND 323
2217 | SCHOOL FACILITIES RENTAL 324
2222 | AFTER SCHOOL PROGRAM 325
2227 | NORTH STUDENT SHOP 326
2232 | SOUTH STUDENT SHOP 327
2247 | CULINARY ARTS 328
2252 | DAY CARE 329
2257 | SPECIAL EDUCATION-LOCAL 330
TUITION
2258 | SCHOOL CTE TUITION FUND 331
SUPPLEMENTAL INFORMATION
NASHUA AIRPORT AUTHORITY 357
CAPITAL EQUIPMENT RESERVE 359
(CERF) PLANNED REPLACEMENTS
EXPENDABLE TRUST & RESERVE 360
FUNDS-FUNDED BY
APPROPRIATIONS
EXPANDABLE TRUST FUNDS- 363
FUNDED BY CONTRIBUTIONS

ADJOURNMENT

R-21-142

RESOLUTION

RELATIVE TO THE ADOPTION OF THE FISCAL YEAR 2022 PROPOSED BUDGET
FOR THE CITY OF NASHUA GENERAL, ENTERPRISE, AND SPECIAL REVENUE
FUNDS

CITY OF NASHUA

In the Year Two Thousand and Twenty One

RESOLVED by the Board of Aldermen of the City of Nashua that the Fiscal Year 2022
Proposed Budget for the General Fund of the City of Nashua be and is hereby adopted, and that
the following amounts are hereby appropriated for the several accounts and for other needs of the
City of Nashua General Fund for the fiscal year beginning July 1, 2021, and ending June 30,
2022, and for the purpose of Section 50-a et seq. of the Nashua Revised City Charter, as
amended, each item of this budget shall be considered as a separate appropriation. The proposed
General Fund appropriation amount is $290,366,852 with estimated General Fund Revenues of
$64,979,022 including estimated state funding for education in the amount of $32,839,691.

That the Fiscal Year 2022 Proposed Budget for the Enterprise Funds of the City of
Nashua be and is hereby adopted, and that the following amounts are hereby appropriated for the
several accounts and for other needs of the City of Nashua Enterprise Funds for the fiscal year
beginning July 1, 2021 and ending June 30, 2022, and the purpose of Section 50-a et seq. of the
Nashua Revised City Charter, as amended, each item of this budget shall be considered as
separate appropriation. The proposed Enterprise Funds appropriation amount is $38,344,285
(inclusive of anticipated Capital Appropriations), with estimated Enterprise Funds Revenues of
$33,155,377 and any additional funding for capital and CSO-related expenditures from retained
earnings, bonding and/or State Revolving Fund Loans.

That the Fiscal Year 2022 Proposed Budget for the Special Revenue Funds of the City of
Nashua be and is hereby adopted, and that the following amounts are hereby appropriated for the
several accounts and for other needs of the City of Nashua Special Revenue Funds for the fiscal
year beginning July 1, 2021 and ending June 30, 2022. The proposed Special Funds
appropriation amount is $18,570,313 with estimated Special Revenue Funds Revenues of
$18,570,313.

RESOLUTION R-21-142

Neither the approval and adoption of this budget, or any appropriation contained herein,
or to any City department or agency, including the Nashua Schoo! District, whether as proposed
or amended, shall be deemed to mean that the City has approved any program or responsibility
for funding in accordance with Part 1, Article 28-a of the Constitution of the State of New
Hampshire. Notwithstanding any appropriation herein, the city hereby expressly declines to
approve funding for any program or responsibility for which it is entitled by law to payment
from the State of New Hampshire pursuant to Part 1, Article 28-a of the State Constitution,
whether it has previously been determined that the City is entitled to said funding or not.

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-142
PURPOSE: Relative to the adoption of the Fiscal Year 2022 proposed

budget for the City of Nashua general, enterprise, and special
revenue funds

SPONSOR(S): Mayor Jim Donchess

COMMITTEE
ASSIGNMENT: Budget Review Committee

FISCAL NOTE: The tax rate cannot be determined at this time, however estimates
will be provided. The entire budget is a comprehensive package
and each component impacts the tax rate.

ANALYSIS

This resolution adopts the Fiscal Year 2022 Budget for the City’s general, enterprise, and special
revenue funds. For the purpose of Section 50-a et seq. of the Nashua Revised City Charter, as
amended, each item of this budget shall be considered as a separate appropriation.

A public hearing on the budget shall be held before its adoption by the board of aldermen with at
least seven days’ notice. Nashua City Charter $ 56-a; NRO § 5-8.

Nashua City Charter § 56-b provides that the board of aldermen may reduce any item in the
mayor's budget by a majority vote, but an increase or addition requires a vote of two-thirds of
the members of the board. Court decisions concerning Nashua’s Charter suggest that a court
may find that this provision, when applied to the budget resolution itself, is inconsistent with
state statutes and therefore unenforceable. See memorandum of Corporation Counsel dated
March 8, 2018.

The budget shall be finally adopted not later than August |, 2021. Nashua City Charter § 56-b.

Approved as to content, Financial Services Division

account structure, numbers,

and amount: By: _/s/John Griffin

Approved as to form: Office of Corporation Counsel
By:

Date: 1 Maw. ar

A special meeting of the Board of Aldermen was held Tuesday, June 8, 2021, at 7:00 p.m. via Zoom
teleconference.

President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.
Prayer was offered by City Clerk Susan K. Lovering; Alderman Thomas Lopez led in the Pledge to the Flag.

President Wilshire

As President of the Board of Aldermen, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency
Order #12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting,
which was authorized pursuant to the Governor's Emergency Order. However, in accordance with the
Emergency Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or
other electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099 Meeting ID: 856 5276 5191 Passcode: 319715

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through
public postings. Instructions have also been provided on the City of Nashua’s website and publicly noticed
at City Hall and the Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-589-3329 and they
will help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will
be adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done
by roll call vote.

Let’s start the meeting by taking a roll call attendance. VWhen each member states their presence, please
also state whether there is anyone in the room with you during this meeting, which is required under the
Right-To-Know Law.

City Clerk Lovering called the roll and asked them to state the reason he or she could not attend, confirmed
that they could hear the proceedings, and stated who was present with him or her.

The roll call was taken with 14 members of the Board of Aldermen present: Alderman Michael B. O’Brien,
Sr., Alderman Patricia Klee, Alderman Richard A. Dowd, Alderman June M. Caron, Alderman Benjamin
Clemons, Alderman Thomas Lopez, Alderman David C. Tencza, Alderwoman Elizabeth Lu, Alderman
Ernest Jette, Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman Skip Cleaver, Alderman
Linda Harriott-Gathright, Alderman Wilshire.

Alderwoman Shoshanna Kelly was recorded absent.

Special Board of Aldermen 06-08-2021 Page 2

Mayor James W. Donchess, Corporation Counsel Steven A. Bolton, and Emergency Management Director
Justin Kates were also in attendance.

PRESENTATION

Emergency Operations Plan
President Wilshire

Tonight's special meeting is for an emergency operations plan presentation by Director Kates so I’m going
to turn it over to him.

Emergency Management Director Justin Kates

Thank you very much President Wilshire. I’m going to share my screen here. Okay does everybody see
the screen okay?

President Wilshire
Yes.

Emergency Management Director Justin Kates

Perfect. All right. So the purpose of tonight’s meeting is to do an overview of the 2021 emergency
operations plan update and this is something we actually planned to have this as the 2020 emergency
operations plan update. It was planned to be released last year around the same time and unfortunately
due to COVID, it put us a year behind. So there were some challenges with that but there’s also some
benefits that we'll talk about a little bit later. The goal here is just to give everybody an overview of what
this document is and offer an opportunity for you to ask questions about the city’s emergency plans, the
processes that we use for a variety of sizes of types of emergencies, and where we’re headed in the future.

So what is the emergency operations plan? There’s a couple of key things that it’s really meant to do. The
first being getting a high level overview of what the responsibilities are of the various city divisions and
departments and what they’re required to do during an emergency response or long-term recovery. So as
an example, it identifies what key activities the Fire Department would responsible for during an
emergency, or the Public Works Division, so it goes through those types of things and I'll go into more
specifics about how that is outlined in this plan.

The second thing that it does is it talks about we receive assistance from others whether it be from the
State, or whether it be from the federal government, and how that assistance is... (internet connection lost)
let me just move to another spot. | think my WIFI isn’t in a great spot here. Stand by one second. All right,
let’s try this again and hopefully in a better spot with WIFI. It looks like my signal looks good. I'll share my
screen again here. | apologize for that internet connectivity is a critical thing in remote meetings. So the
second bullet here we talk about emergency assistance and the idea there is how do we receive assistance
from the State or how do we receive assistance from the federal government, and what’s the process for
receiving that assistance, what’s the trigger for us requesting assistance when we’re in a situation where
we need additional assistance beyond what we’re capable of doing within the City.

The plan also covers the procedures and processes that we use to manage emergencies of all sizes within
the city. One of the key things that this does is it talks about the difference between what we would say is
routine operations — the way that we operate in the city day-to-day. When people call 911, they get
assistance from the Fire Department, or the Police Department, or emergency medical services, or in other
cases they might receive some sort of assistance from Public Works. Those are routine operations. We
provide service every day here within the city but what does that shift to an emergency operations type of