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as necessary, to support the program and assist with related tasks should be considered and
factored into any cost estimate.

*® Costs associated with increasing staffing to handle expanded enforcement duties. Any change in
regulation will impact the effectiveness of existing enforcement personnel. Even though they may
be traversing the same physical distance prior to a change in policy, the change may result in
addition time and labor to inspect parked vehicles more closely in an area previously subject to
less regulation. This may mandate an increase in the number of enforcement personnel to assure
compliance with the new policies.

This will be added to application, which will then be presented to the Board of Alderman for consideration
and ratification. The cost to implement the program, divided by the number of program participants which
can be accommodated within the allowable capacity of the zone, will be the annual cost of each parking
permit. Revenues from permit sales will cover the cost of implementing the program in the first year of
establishment and subsidizing on-going maintenance of curbside spaces in the zone (i.e., roadway repairs
or improvements, snow removal, street sweeping, parking enforcement, etc.) thereafter.

Application for Recognition

To summarize, the final application to be submitted to the Board of Alderman for ratification and
implementation will include the following:

A narrative describing why those citizens are requesting establishment of the program.

A map showing the proposed boundaries of the program area.

The objectives of the program.

a oor

An inventory of the addresses of all homes, businesses, and institutions within the boundaries of
the proposed program area.

e. A petition indicating at least two-thirds (67%) of all constituents within the proposed program
area support the initiative,

f. Anestimate of parking capacity within the proposed program area with a map indicating where
curbside parking is allowable given roadway dimensions and required setbacks as determined by
City staff.

g. A description of any existing parking policies in effect for on-street parking within the proposed
program zone.

h. The calculated number of permits for sale and permits per household for the program area, along
with any supporting documentation demonstrating public acceptance of these limits.

i. Anestimate of costs to establish the program and pro-rated cost per permit.

j. Based on the preceding and estimates provided by the Parking Department to administer the
program, a recommend cost per permit.

Ratification and Implementation

The Board of Alderman will review the application and include a public hearing on the matter as part of
their next available meeting agenda. Representatives of the constituents petitioning for the permit
program will be present to answer questions during this hearing, as will City staff who are reviewing the
application and calculated capacity and costs. The Board of Alderman will allow a reasonable period during
the hearing for public comment. If the application is complete and largely supported, the Board of
Alderman will ratify the application as presented by a simple majority vote.

Recourse for Denied Applications

If the application is incomplete or there is significant opposition from constituents living and/or doing
business within the program area, the Board of Alderman may, at its discretion request the petitioner to
revise the application and resubmit it for consideration. Revised applications may only be submitted once
and must be submitted within sixty (60) calendar days to be considered for ratification.

Alternately, the Board of Alderman may, at its discretion, deny the application if it is found grossly
incomplete and/or subject to opposition which, in the sole judgement of the Board of Alderman, exceeds
support within the community contained within the proposed program area. Votes to deny the application
will be carried by a simple majority. if the application is denied, citizens residing within the proposed
program area may not reapply for a period of not less than twenty-four (24) months from the date of the
denial.

Action for Existing Parking Permit Areas

The current permit program for overnight parking in effect in Nashua will remain as it exists until such
time as 1) an application is approved which encompasses one or more streets and/or addresses named
under the current ordinance or 2} a maximum of thirty-six months from the date the Board of Alderman
votes to change or amend the current ordinances pertaining to permitted overnight park to accommodate
adoption of some or all of the recommendations included within this report.

Should an area currently covered under the existing regulations be absorbed into a newly ratified parking
permit zone, those streets and/or addresses will be stricken from the existing ordinance and incorporated
into the newly approved program. If an application should fail, the existing program will remain in effect.

After thirty-six months, any areas covered under the existing regulations as approved overnight parking
permit zones should be subject to amendment of the existing regulations which recognizes the following:

A. Core Rules as presented earlier in this report;

The Capacity Testing process as presented earlier in this report and the legal capacity of currently
established areas in the city under those standards;

C. The Quantification Testing’ process as presented earlier in this report and the allowable number
of permits per household for currently established areas in the city under those standards;

D. The Rate Setting process as presented earlier in this report and the assessed cost per issued
permit for currently established areas in the city under those standards.

it should be noted that this process may reduce or eliminate some existing on-street parking areas where
overnight parking is currently allowed, may reduce the number of permits issued under existing
regulations, and will introduce a cost per permit to existing program participants. These impacts, while
inconvenient for the individuals who have enjoyed the existing program previously, will be necessary to

* The tasks normally managed by a Citizen’s Council will need to be conducted by Nashua Economic Development staff {i.e.,
determining the number of permits requested and/or households wishing to purchase a permit, informing existing program
participants of the allowable number of permits per household which may be issued for the coming fiscal year, communicating
cost per permit for the coming fiscal year, etc.)

maintain equity and fairness between newly created program areas established through the proposed
process and pre-existing areas established under current regulations.

Recertification

Every zone established under the proposed program will be subject to a recertification requirement every
five (5) years once established, which will require creation and/or resurrection of a Citizen’s Council to
conduct a petition affirming that at least two-thirds of every household within the defined zone support
the continuation of the program. Citizen's living in zones which fail recertification may submit an
application to create a smaller or redefined program following the procedures described in this document.

Revocation

The Board of Alderman may, at their discretion, temporarily suspend ratification of an implemented
parking permit zone with at least thirty (30) days prior notice to program participants to address
infrastructure issues or safety conditions.

The Board of Alderman may permanently revoke their ratification of an implemented parking permit zone
at any time when continued maintenance of the program demonstrates:

1} Aclear and present danger” to the citizens living within the zone, first responders travelling into
or through the zone, or City staff performing necessary work within the zone;

2) Roadway dimensions within the zone are modified in such a manner that the legal parking
capacity within the zone fall below 80% of the initial calculated capacity;

3) Apetition™ indicating that 50% or more of the households within the zone have come to actively
oppose the program.

If the Board of Alderman vote to revoke their ratification, another program in the same zone may not be
applied for a period of three (3) calendar years from the date of revocation. However, citizens may
organize and file an application for a smaller zone or zone with revised boundaries following the
procedure described herein at any time following the revocation. Permit holders in a revoked zone may
have their fees refunded on a pro-rated basis for the balance of the remaining fiscal year.

5i\20-21100.00-3 nashua overnight parking study \deliverabies\final report_15june2021.docx

10 A ‘clear and present danger’ may include a record of consistent violations of on-street parking regulations within the zone,
even if these violations represent just a breach of policy rather than a life-safety issue.

41 A petition to revoke an established zone may not be submitted within the first twenty-four (24) months after the zone is
officially ratified.

R-2 1-152

RESOLUTION

PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO ADDING
TWO ADDITIONAL MEMBERS TO THE BOARD OF HEALTH

CITY OF NASHUA

In the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that pursuant to RSA 49-
B:5, the following amendment to the Nashua City Charter is deemed necessary and shall be
submitted to the voters by placing it on the ballot at the next regular municipal election on
November 2, 2021, in the manner required by NH RSA 49-B with the following question and
summary:

Shall the municipality approve the charter amendment summarized below?
SUMMARY

This amendment would provide for two additional Board of Health members, so that the Board
of Health would have five members instead of three. One of the two new members would be
either a physician or an individual who has completed a doctorate level medical degree, and the
other would be an individual with advanced professional credentials in the field of public health.

The Nashua City Charter shall be amended by adding the new underlined language to Charter
Section 78 as follows:

“8 78. Board of Health, how chosen

The board of aldermen on the first secular day of January, 1915, shall elect a board of
health, to be composed of three members, whose terms of office shall be for one year, and on
the first secular day of January in 1916 and thereafter biennially on said first secular day of
January following the regular municipal election through the end of 2021, they shall elect
said board of health for the term of two years, to be composed of three members, two of who
shall be physicians._On the first secular day of January in 2022 following the regular municipal
election, and thereafter biennially, the board of aldermen shall elect said board of health for the
term of two years, to be composed of five members, two of who shall be physicians, one who
shall be either a physician or an individual who has completed an accredited doctorate level
medical degree, and one who shall be an individual with advanced professional credentials in
the field of public health.”

SUMMARY OF ESTIMATED STAFF EFFORT (HOURS) AND COSTS

SLUDGE DRYING STUDY AND PRELIMINARY DESIGN
CITY OF NASHUA, NH

TOTAL DIRECT LABOR
TASK DESCRIPTIONS HOURS NON-LABOR SUBS cost TOTAL SUB-TOTALS|
Typical Salary Rate
A_ Preliminary Planning
1 Meet with City 16 $200.00 $0.00 $840.80 $2,734.17 $2,734.17
B Existing and Future Sludge Production
64 $0.00 $0,00 $2,632.64 $7,934.78 $7,934.78
C PFAS Assessment
1 PFAS Testing on Digested Sludge 13 $0.00 $5,000.00 $525.84 $6,584.88
2 Compare Nashua PFAS Levels with available Benchmarks 24 $0.00 $0.00 $972.16 $2,930.09
3. Identify impacts of PFAS on disposal options 5 $0.00 $0.00 $224.08 $675.38 $10,190.35
D / E Screening & Evaluation of Alternatives
1 Baseline comparison 36 $0.00 $0.00 $1,468.56 $4,426.24
21 Sludge Drying - belt dryers 60 $0.00 $0.00 $2,341.84 $7.058.31
2u Sludge Drying - rotary drum dryer 44 $0.00 $0.00 $1,619.68 $4,881,72
2i1 Sludge Drying - indirect drying 44 $0.00 $0.00 $1,619.68 $4,881.72
3 Meet with Dned Biosolid Firms 40 $0.00 $0.00 $1,792.64 $5,403.02
4 Site Visits (up to 2 days of local visits, one overnight visit) 88 $4,000.00 $0,00 $3,733.76 $15,253.55
5/6 Lifecycle Cost Analysis 28 $0.00 $0.00 $1,287.84 $3,881.55
7/8 Develop Technical Memo and Meet with City 60 $200.00 $0.00 $2,647.68 $8,180.14 $53,966.20
F_ Evaluate Beneficial Use/Disposal Options
1 Identify disposal options and costs 18 $0.00 $0.00 $717.84 $2,163.57
2. Sensitivity analysis of disposal options 15 $0.00 $0.00 $640.16 $1,929.44 $4,093.01
G Develop C pt Plan for R ded Technology
41 Basis of Design Memos, Process Drawings 212 $0.00 $0.00 $9,062.24 $27,313.59
2 Odor Control Basis of Design 40 $0.00 $0.00 $1,705.60 $5,140.68
3 O&M Cost Analysis/Hot Water/Biogas Option 72 $0.00 $0.00 $3,020.64 $9,104.21
4/5 Site Layout Plan, Maint. Facility Layout Plan 196 $0.00 $0.00 $9,048.32 $27,271.64
6 Building System Tech Memos 104 $0.00 $0.00 $5,376.00 $16,203.26 $85,033.38
H_ Prepare Draft PDR and Drawings
1 Prepare Draft PDR Package 210 $0.00 $0.00 $8,526.72 $25,699.53
2 Meet with City to Review 18 $200.00 $0.00 $859.20 $2,789.63
0 $0.00) $0.00 $0.00 $0.00 $28,489.16
G Finalize POR Package
1 Address City Comments 68 $0.00 $0.00 $2,360.32 $7,114.00
2 Submit to NHDES 4 $0.00 $0.00 $110.00 $331.54
0 $0.00 $0.00 $0.00 $0.00 $7,445.54
TOTAL HOURS 1,479 $4,600.00 $5,000.00 $63,134.26 $199,886.60 $199,886.60
Direct Labor $63,134.24
Indirect Labor $109,853.58
Non-Labor $4,600.00
Subcontractor $5,000.00
Sub Markup $0.00
Fixed Fee $17,298.78
Total Fee $199,886.60

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-152

PURPOSE: Proposing an amendment to the City Charter relative to
adding two additional members to the Board of Health

SPONSOR(S): Alderman Tom Lopez

COMMITTEE .

ASSIGNMENT: Personnel/Administrative Affairs Committee

FISCAL NOTE: The City Clerk estimates the cost associated with a charter
amendment as approximately $200 during a regular municipal
election.

ANALYSIS

This Resolution would submit to the voters a proposed amendment to the City Charter providing
for an increase in the number of members on the Board of Heath, from 3 to 5. Election of the
members by the Board of Aldermen and the two-year terms of the members remains the same.
One of the new members will be a physician or an individual who has completed an accredited
doctorate level medical degree, and the other will be an individual with advanced professional
credentials in the field of public health.

The procedure for charter amendments is set forth in RSA 49-B:5. The Board of Aldermen must
hold an initial vote to determine if the amendment is “necessary”, If the amendment is
determined to be necessary, the Board of Aldermen must order that notice be given for a public
hearing on the amendment. Notice of the public hearing must be published in a newspaper of
general circulation at least seven (7) days prior to the scheduled hearing. The notice must
contain the text of the proposed amendment and a brief explanation.

Within seven (7) days after the public hearing, the Board of Aldermen shall file with the City
Clerk a report containing the proposed amendment. Within ten (10) days of filing, the City Clerk
files a certified copy of the report to the secretary of state, the attorney general, and the
commissioner of the department of revenue administration pursuant to RSA 49-B:4-a. Within
seven (7) days after receiving approval from the secretary of state, the attorney general, and the
commissioner of the department of revenue administration, the Board of Aldermen may vote to
order the proposed amendment to be placed on a ballot at the next regular municipal election.

Approved as to form: Office (Open ee
By: Cloke

Date: LD fais ON

Q-21-066

ORDINANCE

PROVIDING FOR ALDERMEN-AT-LARGE TO ACT IN COMMITTEES TO MEET

REQUIREMENT THAT QUORUMS BE PHYSICALLY PRESENT

CITY OF NASHUA

In the Year Two Thousand and Twentn-One

The City of Nashua ordains that Part [Administrative Legisfation”, Chapter 5
“Administration of Government’, Part 2 “Board of Aldermen”, Article I] “General Provisions”,
Section 5-9 “Standing committees.” of the Nashua Revised Ordinances, as amended, be hereby
further amended by deleting the struck-through language and adding the new underlined
language as follows:

Ҥ 5-9. Standing committees.

When a Standing committees lacks a quorum of members as provided-tn
SubsectionsA-and-B physically present, anv Alderman at Large who is physically
present where suid meeting Is held. selected by the Chammiun of the commititee.
shall be deemed to be a member of said committee pro tem for the purposes of

member who is not physically present may in aceerdanee with RSA 9

\:2. I
participate in the meetine. but shall not have a vote than Alderman at Lurge is
serving in his or her stead, pro tem. Should an appointed member arrive at the
mecting thereafter, pro tem members shall step down. and shall have no vote
unless to do so would render the committee without a quorum.

LEGISLATIVE YEAR 2021

ORDINANCE: O-21-066

PURPOSE: To allow Aldermen-at-Large to act in committees to meet
requirement that quorums be physically present

SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT: Personnel/Administrative Affairs Committee
FISCAL NOTE: None.
ANALYSIS

This provision provides for Aldermen-at-Large to act in committees to meet the requirement that
quorums be physically present.

Approved as to form: Office of Corporation Counsel

Special Board of Aldermen 06-21-2021 Page 1

A special meeting of the Board of Aldermen was held Monday, June 21, 2021, at 7:09 p.m. in the Nashua
High School North auditorium.

President Lori Wilshire presided; City Clerk Susan Lovering recorded.

Prayer was offered by City Clerk Susan Lovering; Alderman Ernest Jette led in the Pledge to the Flag.

Let’s start the meeting by taking a roll call attendance.

The roll call was taken with 12 members of the Board of Aldermen present: Alderman Michael B. O’Brien,
Sr., Alderman Patricia Klee, Alderman Richard A. Dowd, Alderman June M. Caron, Alderman Thomas
Lopez, Alderman David C. Tencza, Alderwoman Elizabeth Lu, Alderman Ernest Jette, Alderman Jan
Schmidt, Alderman Skip Cleaver, Alderman Linda Harriott-Gathright, and Alderman Wilshire.

Alderwoman Shoshanna Kelly, Alderman Benjamin Clemons, and Alderman Brandon Michael Laws were
recorded absent.

Mayor James W. Donchess, Corporation Counsel Steve Bolton, and CFO John Griffin were also in
attendance.

Alderman Wilshire to turn the Budget Public Hearing over to Alderman Dowd.

Chairman Dowd

Thank you. Alderman O’Brien would you like to make a motion to remove R-21-142 from the table?
Alderman O’Brien

Thank you Mr. Chairman.

MOTION BY ALDERMAN O’BRIEN TO TAKE FROM THE TABLE R-21-142
MOTION CARRIED

R-21-142

Endorsers: Mayor Jim Donchess
Alderman Linda Harriott-Gathright
RELATIVE TO THE ADOPTION OF THE FISCAL YEAR 2022 PROPOSED BUDGET FOR THE CITY OF
NASHUA GENERAL, ENTERPRISE, AND SPECIAL REVENUE FUNDS

PUBLIC HEARING

Chairman Dowd

So this evening we have a public hearing on the budget and anything with regard to the proposed Mayor’s
budget. When we ask for questions or comments, you can come up to the microphone here on my right.
You have three minutes. When there’s 30 seconds left, | will notify you. If it’s a question, I'll ask the Mayor
who could answer it best. If it’s himself, or Mr. Griffin, or one of the department heads, they are here.

You're allowed to ask one question at a time under the division we’re covering. After everyone has had an
opportunity to ask a question on that division, you could come up again if you had another question. You
still have the 3 minute timing. You cannot yield any time to another speaker. Each person has only 3
minutes.

Special Board of Aldermen 06-21-2021 Page 2

Again, I'll be going by division. I’m going at the beginning to mention which departments are in that
division. You can ask a question on any one of the departments within that division. Before we get started
on going through the budget, the Mayor would like to do a brief overview on the FY22 budget. Mayor
Donchess.

Mayor Jim Donchess

All right well thank you very much Mr. Chair and thank you all for attending our public hearing on the Fiscal
2022 budget. So as usual, I’m going to just recap a few things that have occurred during Fiscal 2021 and
then talk about the proposed budget.

So we will go to slide #1. Just to recap some of the things which occurred during 2021 which we all know
was quite a year. We of course the City had our COVID-19 response. Public Health took the lead there.
They did from the beginning contact tracing. Many individuals who contracted COVID-19 were treated and
counseled by Public Health. They reached out to many, many people and people worked 7 days a week
really for along time. They did an extremely good job. During the course of the time up to now, they’ve
done about 7,300 COVID-19 tests at clinics — outdoors and indoors throughout the City. Some at the Elm
Street parking garage, some on the depth of winter.

More recently, the Public Health Department has been involved in administering 18,000 doses. Of course
the lead response is by the State of New Hampshire so these 18,000 doses are for people who are more
difficult to reach and have not come to the clinics held by the State of New Hampshire at Nashua South, at
the mall, and elsewhere. For example, the Public Health nurses have gone to picnics at Greeley Park and
talk to people. If they decide that they’d like to have a vaccination, a dose, they do it there. So there are
many community events that they have attended and will continue to attend throughout the summer and
the remainder of the year.

During the course of the pandemic, the city continued to provide all city services. Some of those in person.
Some remote. Of course City Hall where we had several outbreaks of COVID was remote for some period
of time but then earlier this month, we opened City Hall and we were running by appointments for vehicle
registration and other reasons for quite a time. But then earlier this month, we opened City Hall to visitors.
We have asked people especially those not vaccinated to consider wearing a mask but there’s no
requirement.

We did do City Hall renovations designed to make the building more COVID resistant, make it more
disease resistant in general, and to try to address any future pandemics that we may have. To do that, we
used a little over $1 million in federal or so-called GOFFR funds which were federal funds allocated through
the State of New Hampshire. Significant renovations were done in the automobile registration area, in the
Assessing area, and in the tax area. If you visit now, you will see that the work is going on at the City
Clerk’s area and that should be done within a few weeks. The departments when the work was going on
moved up to the third floor. That’s where the City Clerk and her staff are now.

One thing that we focused on is in an effort to try to save money because over the period of two years
healthcare costs went up $6 million or around 20 percent in just two years. That’s over Fiscal 2020 and
2021. That trend seemed like it would continue. That $6 million increase equates to a 3 percent tax
increase so we really wanted to address that rising cost. So Administrative Services and others worked to
develop a new HMO plan which has been agreed to by a whole group of employee groups as well as
implemented in City Hall. That has saved us about $1 million over what healthcare costs would be for those
six groups were it not for the revised HMO plan.

Other things that have occurred during 2021, we continue the paving plan of action. We paved 26 miles of
streets out of the 300 that the city has. We did about 20 miles of crack sealing. This is a much less
expensive way of preserving streets which is much less expensive. It doesn’t certainly last as long as
repaving but it can preserve a street for five years or a little longer at a much lower cost. The idea there is
to preserve streets until we can get to paving them. So far after we’re through this paving season, we will
have paved under the paving plan of action about 125 miles of streets and many miles of the crack sealing.