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City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 27, 2022
Memo #22-258

TO: Mayor Donchess
Finance Committee

SUBJECT: HVAC Project Change Order #2 in the amount not to exceed $29,259.36 funded from
81200 Buildings & Improvements

Please see attached change order request from Karen Smith, Buisiness Office Manager, dated April 21,
2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Change Order #2 to update requirements for the HVAC upgrade at the Nashua
Police Department

Value: Amendment #2: $29,259.36

To Date: Approved 5/5/21: $3,601, 767.00 (Finance Memo 21-112)
Amendment #1 on 2/16/22: S 25,840.39 (Finance Memo 22-234)
Total to Date: $3,627,607.39

Vendor: Turnstone Corporation

Department: 150 Police Department
Source Fund: 81200 Buildings & Improvements
Bid Info: RFPO0929-021121 was issued on 2/15/21, 4 proposals were received.

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith

Board of Aldermen 04-26-2022 Page 2

From: Alderman John Cathey
Re: Special Liaison — Nashua City Planning Board

From: Donna Graham, Legislative Affairs Manager
Re: Communications Received from the Public

There being no objection, President Wilshire accepted the communications and placed them on file.

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING

COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Mayor Jim Donchess
Re: Multi-Year Contract Award — ARPA Funding Management Consulting

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND AWARD A MULTI-CONTRACT
TO HIRE A CONSULTANT TO BETTER UNDERSTAND THE NEW RULES AND REGULATIONS AND
HOW THEY APPLY TO THE ARPA MONEY PROVIED BY THE US TREASURY TO IPARAMETRICS IN AN
AMOUNT NOT TO EXCEED $200,000. FUNDING THROUGH DEPARTMENT: 183 ECONOMIC
DEVELOPMENT; FUND: 53142 CONSULTING SERVICES/ARPA GRANT FUNDING

MOTION CARRIED

From: Larry D. Goodhue, Chief Executive Officer of Pennichuck
Re: Notice of Annual Meeting of Sole Shareholders and Proxy Statement; Proxy Card; and Annual Report
to the Sole Shareholders

MOTION BY ALDERMAN LOPEZ TO RECOMMEND THAT THE SOLE SHAREHOLDER INCREASE THE
NUMBER OF DIRECTORS FROM ELEVEN (11) TO A FULL SLATE OF THIRTEEN (13) AND TO ELECT
THE FOLLOWING INDIVIDUALS TO THE PENNICHUCK CORPORATION BOARD OF DIRECTORS UNTIL
THEIR SUCCESSORS ARE ELECTED AND QUALIFIED: C. GEORGE BOWER, AMYMARIE R.
CORRIVEAU, JAY N. LUSTIG, JOHN D. MCGRATH, AND PRESTON J. STANLEY, JR. TO THE
PENNICHUCK CORPORATION BOARD OF DIRECTORS, AS CLASS A DIRECTORS, EACH FOR THREE-
YEAR TERM, AND UNTIL THEIR SUCCESORS ARE ELECTED AND QUALIFIED; AND TO ELECT SARAH
PILLSBURY TO THE PENNICHUCK CORPORATION BOARD OF DIRECTORS, AS A CLASS C
DIRECTOR, FOR A TWO-YEAR TERM, AND UNTIL HER SUCCESSOR IS ELECTED AND QUALIFIED,
AND TO AUTHORIZE THE MAYOR TO TRANSMIT, BY PROXY CARD, THE VOTE OF THE SOLE
SHAREHOLDERS TO THE BOARD OF DIRECTORS OF PENNICHUCK CORPORATION

MOTION CARRIED

PETITIONS

Petition by Etchstone Properties, Inc. for full Waiver of Impact Fees (for public school facilities) as Authorized Under
Section 190-85 of the Land Use Code (Thompson’s Preserve Condominium)

MOTION BY ALDERMAN THIBEAULT TO RECOMMEND GRANTING THE PETITION FOR FULL WAIVER
OF IMPACT FEES (FOR PUBLIC SCHOOL FACILITIES) AS AUTHORIZED UNDER SECTION 190-85 OF
THE LAND USE CODE (THOMPSON’S PRESERVE CONDOMINIUM)

MOTION CARRIED

Petition by Etchstone Properties, Inc. for full Waiver of Impact Fees (for public school facilities) as Authorized Under
Section 190-85 of the Land Use Code (The Alcove at Walden Woods Condominium)

MOTION BY ALDERMAN CATHEY TO RECOMMEND GRANTING THE PETITION FOR FULL WAIVER OF
IMPACT FEES (FOR PUBLIC SCHOOL FACILITIES) AS AUTHORIZED UNDER SECTION 190-85 OF THE
LAND USE CODE (THE ALCOVE AT WALADEN WOODS CONDOMINIUM)

Board of Aldermen 04-26-2022 Page 3
MOTION CARRIED

NOMINATIONS, APPOINTMENTS AND ELECTIONS - None

REPORTS OF COMMITTEE

Finance Committee. ......... 00. cceccecceceecceeeeceeceeeeeaeeeeaeee tase enaneeeaeeesnaeennneetnnnetgnnennneees 03/16/2022

There being no objection, President Wilshire declared the report of the March 16, 2022 Finance Committee be
accepted and placed on file.

Joint Meetings Committee on Infrastructure and Planning and Economic Development
COMMITEE... 0. c cece eee e eee e eee ee eee ee eae eee ne eset ne eee tne ceeeeeeeeeeesneeeaeanegs 03/16/2022 and 03/23/2022

There being no objection, President Wilshire declared the reports of the March 16, and March 23, 2022 Joint
Meeting on Committee on Infrastructure and Planning and Economic Development Committee be accepted
and placed on file.

Budget Review Committee............ cc irene 03/21/2022 and 03/28/2022

There being no objection, President Wilshire declared the reports of the March 21, and March 28, 2022 Budget
Review Committee be accepted and placed on file.

Task Force Committee 2.0.0.0... ccc eccccecee cece ceeeeeeeeeeeeeaeeeaeeeecaeeenaeeteneeeegnensnantenteengnes 03/23/2022

There being no objection, President Wilshire declared the report of the March 23, 2022 Task Force Committee
be accepted and placed on file.

Pennichuck Water Special Committee «1.0.0.0... 00. cceceeeee cette tees eee ease ee een ea eae 03/29/2022 and 04/14/2022

There being no objection, President Wilshire declared the reports of the March 29, and April 14, 2022
Pennichuck Water Special Committee be accepted and placed on file.

Personnel/Administrative Affairs Committee ............00.ccecccececc cece eeeeeeeeeeeeeetgneennneenans 04/04/2022

There being no objection, President Wilshire declared the report of the April 4, 2022 Personnel/Administrative
Affairs Committee be accepted and placed on file.

CONFIRMATION OF MAYOR'S APPOINTMENTS - None

UNFINISHED BUSINESS — RESOLUTIONS

R-22-008
Endorsers: Alderman-at-Large Ben Clemons
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Melbourne Moran, Jr.
Alderman Thomas Lopez
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman Derek Thibeault
Alderman-at-Large Lori Wilshire
ESTABLISHING AN EXPENDABLE TRUST FUND FOR 14 COURT STREET EXPENSES, FUNDED BY
APPROPRIATIONS
Given its second reading;

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-22-008

Board of Aldermen 04-26-2022
MOTION CARRIED
Resolution R-22-008 declared duly adopted.

UNFINISHED BUSINESS — ORDINANCES

O-22-010
Endorsers: Mayor Jim Donchess
Alderman Patricia Klee
Alderman-at-Large Melbourne Moran, ur.
Alderman Thomas Lopez
Alderman-at-Large Ben Clemons
Alderman Derek Thibeault

Page 4

AMENDING THE LAND USE CODE BY ADDING PROVISIONS REGARDING SYNTHETIC NICOTINE AND

ELECTRONIC SMOKING DEVICE SALES AND LOUNGES
Given its second reading;

MOTION BY ALDERMAN KLEE FOR FINAL PASSAGE OF O-22-010
MOTION CARRIED

Ordinance O-22-010 declared duly adopted.

NEW BUSINESS — RESOLUTIONS

R-22-027
Endorsers: Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Alex Comeau
Alderman Richard A. Dowd
Alderman Derek Thibeault
Alderman-at-Large Lori Wilshire

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF THREE MILLION SEVEN HUNDRED THOUSAND DOLLARS ($3,700,000) FOR THE

REPLACEMENT AND UPGRADE OF RADIO COMMUNICATIONS EQUIPMENT

Given its first reading; Assigned to the BUDGET REVIEW COMMITTEE and SCHEDULE A SPECIAL BOARD

OF ALDERMEN PUBLIC HEARING FOR MAY 23, 2022 by President Wilshire

R-22-028
Endorsers: Mayor Jim Donchess

Alderman John Sullivan
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Derek Thibeault
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Lori Wilshire

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MEMORANDUM OF UNDERSTANDING
WITH THE CITY OF MANCHESTER REGARDING A WELFARE SOFTWARE APPLICATION

Given its first reading; Assigned to the FINANCE COMMITTEE by President Wilshire

NEW BUSINESS — ORDINANCES

O-22-012
Endorsers: Mayor Jim Donchess
Alderman Thomas Lopez

Board of Aldermen 04-26-2022 Page 5

Alderman Alex Comeau

Alderman Derek Thibeault
Alderwoman-at-Large Gloria Timmons
Alderman Patricia Klee

AUTHORIZING A STOP SIGN ON GARDEN STREET AND ESTABLISHING A PORTION OF
GARDEN STREET AS A ONE-WAY STREET IN AN EASTERLY DIRECTION
Given its first reading; Assigned to the COMMITTEE ON INFRASTRUCTURE by President Wilshire

0-22-013
Endorser: Alderman-at-Large Lori Wilshire
UPDATING THE EDITION OF MASON’S MANUAL OF LEGISLATIVE PROCEDURE USED BY
THE BOARD OF ALDERMEN
Given its first reading; Assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE

MOTION BY ALDERMAN O’BRIEN TO SUSPSEND THE RULES FOR A SECOND READING OF O-22-013
MOTION CARRIED

0-22-013
Endorser: Alderman-at-Large Lori Wilshire
UPDATING THE EDITION OF MASON’S MANUAL OF LEGISLATIVE PROCEDURE USED BY
THE BOARD OF ALDERMEN
Given its second reading

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF O-22-013
MOTION CARRIED

O-22-014
Endorsers: Alderman John Sullivan
Alderman Patricia Klee
Alderman Alex Comeau
Alderman Richard A. Dowd
Alderman Tyler Gouveia
Alderman John Cathey
Alderman Derek Thibeault
Alderwoman-at-Large Gloria Timmons
NO PARKING ON THE EAST SIDE OF A SECTION OF EAST DUNSTABLE ROAD
Given its first reading; Assigned to the COMMITTEE ON INFRASTRUCTURE by President Wilshire

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE APRIL 26, 2022, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED

MOTION CARRIED

The meeting was declared adjourned at 8:49 p.m.

Attest: Susan K. Lovering, City Clerk

AGENDA MEETING OF THE BOARD OF ALDERMEN APRIL 26, 2022

7:30 PM Aldermanic Chamber and by Zoom

To Join Zoom meeting: https://usO2web.zoom.us/j/88071533507 ?pwd=UXNJ YjIONkhJaDhTULyNXILOXVNUTO9
Meeting ID: 880 7153 3507 Passcode: 201566

To Join by Telephone: 1-929-205-6099
Meeting ID: 880 7153 3507 Passcode: 201566

If for some reason you cannot connect to Zoom, please contact us at (603) 589-3329 and they will help you with connectivity.
The public may also view the meeting via Channel! 16.

1. PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE MICHAEL B. O'BRIEN, SR.
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

on OP oO FF YO DN

READING OF MINUTES OF PREVIOUS MEETINGS

Special Board of AIGErMen. 2.0.0.0... . cece cee cec eee eee eee c eee eee ce eee ee tees eeeeeeeeeeaeaeaeeeeaeaaens 03/21/2022
Board of Aldermen. .......... 2... 0cecccece cece cence ee cent ee eee eee e ene e tens esse ee eeeeeegeessieeeessnsses 03/22/2022
Special Board of AIGGrMen. ............cc ce cee cece cee ee eee cece eee e ces eee eee ee ee eeneeeeeaeseaeneeaeaees 03/28/2022

9. COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Matt Sullivan, Community Development Director
Re: Referral from the Board of Aldermen on proposed O-22-010 amending the Land Use Code by adding
Provisions regarding Synthetic Nicotine and Electronic Smoking Device Sales and Lounges

From: Matt Sullivan, Community Development Director

Re: Referral from the Board of Aldermen on proposed Petition by Etchstone Properties, Inc. for full Waiver of
Impact Fees (for public school facilities) as Authorized Under Section 190-85 of the Land Use Code
(Thompson’s Preserve Condominium)

From: Matt Sullivan, Community Development Director

Re: Referral from the Board of Aldermen on proposed Petition by Etchstone Properties, Inc. for full Waiver of
Impact Fees (for public school facilities) as Authorized Under Section 190-85 of the Land Use Code (The
Alcove at Walden Woods Condominium)

From: Matt Sullivan, Community Development Director
Re: FY2023 Capital Improvement Program

From: Tim Cummings, Economic Development Director
Re: Communication on Keefe Auditorium — Relative to Elm Street Middle School Feasibility Study

From: Tim Cummings, Economic Development Director
Re: Communication on Paint Color for Extended Outdoor Dining

From: Alderman John Cathey
Re: Special Liaison — Nashua City Planning Board

1

From: Donna Graham, Legislative Affairs Manager
Re: | Communications Received from the Public

9(a). PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING
9(b). COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Mayor Jim Donchess
Re: Multi-Year Contract Award — ARPA Funding Management Consulting

From: Larry D. Goodhue, Chief Executive Officer of Pennichuck
Re: Notice of Annual Meeting of Sole Shareholders and Proxy Statement; Proxy Card; and Annual Report to
the Sole Shareholders

PETITIONS

Petition by Etchstone Properties, Inc. for full Waiver of Impact Fees (for public school facilities) as Authorized Under
Section 190-85 of the Land Use Code (Thompson’s Preserve Condominium)

e Planning and Economic Development Committee with recommendation for final passage

e Planning Board with favorable recommendation

Petition by Etchstone Properties, Inc. for full Waiver of Impact Fees (for public school facilities) as Authorized Under
Section 190-85 of the Land Use Code (The Alcove at Walden Woods Condominium)

e Planning and Economic Development Committee with recommendation for final passage

e Planning Board with favorable recommendation

NOMINATIONS, APPOINTMENTS AND ELECTIONS

REPORTS OF COMMITTEE
Finance Committee..........0... ccc ce ccec cece cece cece cece eee eee eee ee eee seseeeeee ese eeeegeseeeeeetenerseeed 03/16/2022
Joint Meeting - Committee on Infrastructure and Planning and Economic Development

COMMItICE. ... 22... c cece eee cece eee cee eee ee eee ce ee eee cae cne ee eee ese eeeseeseeeeeeeeseeseeaaes 03/16/2022
Budget Review Commiittee...............cccccecceceeceeeee eee eee eee eeeeeeee eens ee ceeeeeeeeneeeeeeene ees 03/21/2022
Joint Meeting - Committee on Infrastructure and Planning and Economic Development

COMMItICE. ... 22... c cece eee cece eee cee eee ee eee ce ee eee cae cne ee eee ese eeeseeseeeeeeeeseeseeaaes 03/23/2022
Task Force Committee.......... 0. cece ccc cece cence cece eee eee eee eee ee ececeeeee eee eeeeeeseeseeeeeeesenees 03/23/2022
Budget Review Commiittee...............cccccecceceeceeeee eee eee eee eeeeeeee eens ee ceeeeeeeeneeeeeeene ees 03/28/2022
Pennichuck Water Special Commiittee............ 0... .cccccceceeceeeee eee eee eeeeeeeeeeeeeeeeeeeeaeeees 03/29/2022
Personnel/Administrative Affairs Committee..................ccccccceceeceecece eens eceeeeeeeeeeeneeees 04/04/2022
Pennichuck Water Special Commiittee............ 0... .cccccceceeceeeee eee eee eeeeeeeeeeeeeeeeeeeeaeeees 04/14/2022

10. CONFIRMATION OF MAYOR’S APPOINTMENTS

UNFINISHED BUSINESS — RESOLUTIONS

R-22-008
Endorsers: Alderman-at-Large Ben Clemons
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Melbourne Moran, Jr.
Alderman Thomas Lopez
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman Derek Thibeault
Alderman-at-Large Lori Wilshire
ESTABLISHING AN EXPENDABLE TRUST FUND FOR 14 COURT STREET EXPENSES, FUNDED BY
APPROPRIATIONS
e Budget Review Committee with recommendation for final passage

UNFINISHED BUSINESS — ORDINANCES

O0-22-010
Endorsers: Mayor Jim Donchess
Alderman Patricia Klee
Alderman-at-Large Melbourne Moran, Jr.
Alderman Thomas Lopez
Alderman-at-Large Ben Clemons
Alderman Derek Thibeault
AMENDING THE LAND USE CODE BY ADDING PROVISIONS REGARDING SYNTHETIC NICOTINE AND
ELECTRONIC SMOKING DEVICE SALES AND LOUNGES
e Planning and Economic Development Committee with recommendation for final passage
e Planning Board with favorable recommendation

NEW BUSINESS — RESOLUTIONS

R-22-027
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE AMOUNT
OF THREE MILLION SEVEN HUNDRED THOUSAND DOLLARS ($3,700,000) FOR THE REPLACEMENT
AND UPGRADE OF RADIO COMMUNICATIONS EQUIPMENT

R-22-028
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH
THE CITY OF MANCHESTER REGARDING A WELFARE SOFTWARE APPLICATION

NEW BUSINESS — ORDINANCES

O-22-012
Endorsers: Mayor Jim Donchess
Alderman Thomas Lopez
AUTHORIZING A STOP SIGN ON GARDEN STREET AND ESTABLISHING A PORTION OF GARDEN

STREET AS A ONE-WAY STREET IN AN EASTERLY DIRECTION

0-22-013
Endorser: Alderman-at-Large Lori Wilshire
UPDATING THE EDITION OF MASON’S MANUAL OF LEGISLATIVE PROCEDURE USED BY THE
BOARD OF ALDERMEN

Q-22-014
Endorser: Alderman John Sullivan
NO PARKING ON THE EAST SIDE OF A SECTION OF EAST DUNSTABLE ROAD

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

City of Nashua
Planning Department
229 Main Street
Nashua, New Hampshire 03061-2019

Planning & Zoning 603 589-3090
WEB www.nashuanh.gov

MEMORANDUM

Date: March 28, 2021

To: Ald. Lori Wilshire, President, and Board of Aldermen
Ald. Melbourne Moran, Jr., Chair and Planning & Economic Development
Committee

From: Matt Sullivan, Planning Department Manager

RE: _ Referral from the Board of Aldermen on proposed O-22-010 amending the Land
Use Code by adding Provisions regarding Synthetic Nicotine and Electronic
Smoking Device Sales and Lounges.

At the Nashua City Planning Board's specially scheduled meeting of March 24, 2021,
the Planning Board voted 8 Yes, 1 No and 0 Abstained to make a favorable
recommendation on O-22-010.

If you have any questions concerning this notification, please contact me at 589-3090
or via sullivanm@nashuanh.gov.

cc: Mayor Jim Donchess
Donna Graham, Legislative Assistant
Susan Lovering, City Clerk
Scott LeClair, Chair, NPCB
Sarah Marchant, Community Development Division Director

City of Nashua

Planning Department
229 Main Street
Nashua, New Hampshire 03061-2019

Planning & Zoning 603 589-3090
WEB www.nashuanh.gov

MEMORANDUM

Date: April 11, 2022, 2022

To: Ald. Lori Wilshire, President, and Board of Aldermen
Ald. Melbourne Moran, Jr., Chairman, Planning & Economic Development
Committee

From: Matthew Sullivan, Community Development Division Director

RE: _ Referral from the Board of Aldermen on proposed Petition by Etchstone Properties,
Inc. for full Waiver of Impact Fees (for public school facilities) as Authorized Under
Section 190-85 of the Land Use Code (Thompson’s Preserve Condominium)

At the Nashua City Planning Board's regular meeting of April 7, 2022 the Planning Board
voted unanimously to make a favorable recommendation on the Petition by Etchstone
Properties, Inc. for full Waiver of Impact Fees (for public school facilities) as Authorized
Under Section 190-85 of the Land Use Code (Thompson’s Preserve Condominium)

If you have any questions concerning this communication, please contact me at 589-
3112,

cc: Mayor Jim Donchess
Donna Graham, Legislative Assistant
Susan Lovering, City Clerk
Scott LeClair, Chair, NCPB