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APPENDIX B

Longevity Payment Schedule

The schedule for longevity payments below applies to individuals in the employ of the District prior to July

1, 2017 for only those positions noted.

Years of Continuous
Employment at July 1 | Payment
All Association Members
19 $1,200
24 $1,600
Food Service Site Coordinators 10 §500
15 $600
20 $750
25 $1,000

Page 21

APPENDIX C
Grievance Form

Nashua Association of School Administrators and Supervisors OFFICIAL GRIEVANCE FORM

NAME OF EMPLOYEE DEPARTMENT.
WORK LOCATION IMMEDIATE SUPERVISOR
EMPLOYEE TITLE

STATEMENT OF GREIVANCE:

List applicable violation:

Adjustment required:

{ authorize the Nashua Association of School Supervisors and Administrators as my representative to act
for me in the disposition of this grievance.

Date Signature of Employee

Signature of Union Representative Title

Date Presented to Management Representative

Signature Title

Disposition of Grievance:

THIS STATEMENT OF GREIVANCE {S TO BE MADE OUT IN TRIPLICATE. ALL THREE ARE TO BE SIGNED BY
THE EMPLOYEE AND/OR THE NASHUA ASSOCIATION OF SCHOOL ADMINISTRATORS AND SUPERVISORS
REPRESENTATIVE HANDLING THE CASE.

ORGINAL TO

COPY

COPY: UNION GREIVANCE FILE

Page 22

R-20-067

RESOLUTION

ESTABLISHING THE USE OF FUND BALANCE FOR TAX RATE

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that pursuant to NRO §5-
135, B, $4,500,000 of the unassigned general fund balance shall be applied to the Calendar Year

2020 (Fiscal Year 2021) Tax Rate. With approval of this action, unassigned fund balance
remains at or above the five (5) percent minimum as recommended by Department of Revenue

Administration and the ten (10) percent minimum as established by NRO §5-136, A.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-067

PURPOSE: Establishing the use of fund balance for tax rate
SPONSOR(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT: Budget Review Committee

FISCAL NOTE: This resolution would apply $4,500,000 of unassigned general

fund balance to the FY21 tax rate. This amount is from fund
balance consisting of anticipated surplus in the FY20 operating
budget.

ANALYSIS

This resolution applies $4,500,000 of the unassigned general fund balance to the Calendar Year
2020 (Fiscal Year 2021) Tax Rate. With approval of this action, unassigned fund balance
remains at or above the five (5) percent minimum as recommended by Department of Revenue
Administration and the ten (10) percent as established by NRO §5-136, C.

Per NRO §5-135, B, in order to use unassigned general fund balance to reduce the tax rate, this
resolution must be approved on or before the board’s second meeting in September (September
22, 2020) “by 10 members of the Board of Aldermen.”

Approved as to account Financial Services Division
Structure, numbers, and

amount: By: /s/John Griffin
Approved as to form: Office of Corporation Counsel

By: Wyre Pe Vor Mee
Date: el ae C23-

R-20-068

RESOLUTION

RELATIVE TO THE USE OF U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS FOR
ACQUISITION AND REHABILITATION OF 82-92 AMHERST STREET

CITY OF NASHUA

In the Year Two Thousand Twenty

WHEREAS, the City of Nashua is an entitlement community and receives U.S.
Department of Housing and Urban Development (HUD) HOME Investment Partnership Program
funds under the provisions of Title I of the Housing and Community Development Act of 1974,
as amended;

WHEREAS, the City of Nashua accepts applications for HOME funds on a rolling basis
for which funds have been set aside through the Annual Action Plan, approved by the Board of
Aldermen, for the development of affordable housing;

WHEREAS, the City has received an application for HOME funds from Amherst Place,
LLC to acquire and rehabilitate an existing 22-unit property at 82-92 Amherst Street, creating
approximately seven (7) HOME units;

WHEREAS, Amherst Place, LLC has requested $294,000 of HOME funds toward the
estimated total development cost of $2,500,000; and

WHEREAS, the City and Developer shall enter into a HOME Agreement, subject to
completion of an environmental review and underwriting, constituting the formal commitment of
the HOME funds.

NOW THEREFORE BE IT RESOLVED that the Board of Aldermen of the City of
Nashua approves the allocation of funds in the amount of up to $294,000 from the City’s HOME
Program, Affordable Housing Development line items.

BE JT FURTHER RESOLVED that the Mayor is authorized to execute all necessary
understandings, assurances and agreements pursuant to this project.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-068
PURPOSE: Relative to the use of U.S, Department of Housing

and Urban Development Home Investment Partnership
Program Funds for 82-92 Amherst Street

SPONSOR(S): Alderwoman-at-Large Shoshanna Kelly

COMMITTEE

ASSIGNMENT: Human Affairs Committee

FISCAL NOTE: No fiscal impact; all federal grant funds.
ANALYSIS

This legislation approves the use of HOME Investment Partnership Program for an eligible
affordable housing development project as described. HOME funds stack from year to year and
are allocated generally using oldest funds first.

Approved as to account Financial Services Division
number and/or structure, and

amount:
By: /s/John Griffin

Approved as to form: Office of Corporation Counsel

By: Vawrbg( Dootte.
Date: _{ Sehewhey 2OP-C

R-20-069

RESOLUTION

RELATIVE TO THE RE-APPROPRIATION OF FISCAL YEAR FY2021 ESCROWS

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the sum of $4,247,866
as outlined in the attached FY21 Escrow Requests document be re-appropriated as FY2021
Escrows in compliance with procedures established in NRO 5-130 and recorded in a manner
consistent with previously established accounting procedures. The sources of said escrows shall
be FY2020 unexpended appropriations as follows:

General Fund Operating Budgets — Unlike (Within Specific Departments) $ 441,766
General Fund Operating Budgets — Unlike (Other or Multiple Departments)
Total

3,806,100
$__ 4,247,866

The approved funds will be utilized only for the purposes set forth in the attached FY2021
Escrow Requests document. Prior to final passage, if the final FY2020 departmental and/or line
item balance is determined to be less than any individual escrow request, then the lesser amount
will be the amount actually escrowed.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-069

PURPOSE: Relative to the re-appropriation of Fiscal Year 2021 escrows
SPONSOR(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT: Budget Review Committee

FISCAL NOTE: The escrows shown on the attached worksheet are department

requests for unlike purposes. The proposed unlike escrow
amount of $4,247,866 represents approximately 1.5% of the
FY2020 Adopted General Fund Operating Budget. The “like for
like” escrows approved by Mayor Donchess total $4,146,736.49.
Note that any approved escrows decrease surplus at fiscal year’s
end.

ANALYSIS

This resolution authorizes the re-appropriation of FY21 escrows for the stated amounts and
purposes, in compliance with procedures established in NRO 5-130. The sources of said escrows
are FY2020 unexpended appropriations. The approved funds will be utilized only for the purposes
set forth in the attached FY2021 Escrow Request document. If, prior to final passage, the final
FY20 departmental and/or line item balance is determined to be less than any individual escrow
request, then the lesser amount will be the amount actually escrowed.

Approved as to account Financial Services Division
structure, numbers,

and amount: By: /s/John Griffin
Approved as to form: Office of Corporation Counsel

ys Dope Oa te
Date: 5 ple wbes Wd

City of Nashua

R-20-069

Fiscal Year 2021 Escrow Unlike Requests

As of 9/2/2020

Requiring Board of Aldermen Approval

Escrow
Line Department FROM DEPT Original Explanation For Request
No, Requesting the Escrow Fund Bepartment Number Budgeted Purpose Escrow Request Amount
General Fund Operating Budgets - Funding within Specific Departments
1 oT 1000 IT 122 Salaries & Wages To fund the cost of consulting services for Lawson and other software $ 92,000.00
2 {City Buildings 1000 City Buildings 129 Property Services To fund the cost of cleaning & janitorial supplies 7,850.00
3. iCommunity Services 1000 Community Services 171 Salaries & Wages To fund the cost of a community health improvement plan 5,600.00
4 {Community Services 1000 Civic & Community Activities 171 Outside Agencies To fund the cost of conferences and seminars 5,000.00
5 Cero my Services 1000 Community Services 171 Property Services To fund the cost of marketing 7,200.00
6 = |Welfare Administration 1000 Welfare Administration 174 Salaries & Wages To fund the cost of conferences and seminars 3,000.00
7 jEmergency Management 1000 Emergency Management 156 Property Services To fund the cost of part-time salaries 12,000.06
8 jEmergency Management 1000° Emergency Management 156 Other Expenses To fund the cost of part-time salaries 4,000.00
9 {Street 1000 Street 161 Property Services To fund the cost of Flashing Radar Feedback Signs 25,000.00
10 {Street 1000 Street 161 Property Services To fund the cost of Capital Infrastructure Improvements 50,000.00
11 {Street 1000 Street 161 Property Services To fund the cost of a Fuel Master Upgrade 12,500.00
12 [Parks & Rec 1000 Parks & Rec 177 Property Services To fund the cost of conversion to Pickle Ball Courts at Shady Lane 55,000.00
13 | Parks & Rec 1000 Parks & Rec 177 Salaries & Wages To fund the cost of small Equipment Replacements (mowers, carts, trailers) 20,000.00
14 {School 1000 School 191 Various To fund the costs associated with budgeting and planning software 100,000.00
15 {Human Resources 1010 ‘Human Resources 111 Professional & Technical Services To fund the cast of consulting services - Kronos 42,316.00
16 = |Subtotal 5 441,766.00
17
18 {General Fund Operating Budgets - Funding from Other or Multiple Departments
19 [Administrative Services 1000 Street 106 Supplies & Materials To transfer funds to City Buildings ETF § 200,000.00
20 IIT 1000 Assessing 122 Salaries & Wages To fund the costs associated with budgeting and planning software 100,600.60
21 ‘Financial Services 1000 Library 126 Salaries & Wages To fund the costs associated with GOFERR fund purchases should additional funds become available 250,000.00
22: Financtal Services 1000 Multiple Departments 126 Multiple Purposes To transfer funds to CERF 1,850,000.00
23 ‘[Police 1000 Insurance - Employee Benefits 150 Unemployment Compensation To transfer funds to the Police General ETF 48,000.00
24 Police 1000 Telecommunications 150 Other Services To fund the cost of conferences and seminars 20,000.00
25 |Police 1000 Telecommunications 150 Other Services To fund the cost of training and certifications 4,000.00
26 {Admin & Engineering 1000 Street 160 Salaries & Wages To fund the cost of a portion of the DPW Building Project 200,000.00
27 jAdmin & Engineering 1000 Street 160 Salaries & Wages To fund the cost of DW Highway Traffice Signal Network Switches 25,000.00
28 |Hydroelectic 1000 Welfare Assistance 170 Other Services To fund the cost of replenishing the expendable trust fund 100,000.00
29 ‘|tHydroelectic 1000 Human Resources 170 Multiple Purposes To fund the cost of Hydro Dam operating expenses 57,000.00
30 (Community Development 1000 Edgewood & Suburban Cemeteries 181 Multiple Purposes To fund the cost of matching funds for NHDOT grant for Lock Street - Engineering 25,000.00
31 [Community Development 1000 Planning Department 181 Multiple Purposes To fund the cost of a Dog Park Feasibility Study at Millyard Technology Floodway Property 50,060.00
32 |Community Development 1000 Street 181 Multiple Purposes To fund the cost of the Riverfront Lighting Project 410,000.00
33. |Community Development 1000 Community Health 181 Multiple Purposes To fund the cost of cell phone stipends for employees working remotely 5,100.00
34 Economic Development 1000 School 183 Multiple Purposes To fund the cost of the Elm Street Middle School Feasability Study 50,000.00
35 (Economic Development 1000 Multiple Departments 183 Multiple Purposes To fund the cost of barriers 200,000.00
36 Transportation 1000 DPW Admin & Engineering 186 Multiple Purposes To fund the cost of matching funds for new FTA Grant fo Transit improvements 72,000.00
37 |Transportation 1000 Woodlawn Cemetery 186 Multiple Purposes To fund the cost of matching funds for Transit NoLo grant 35,000.00
38 |Contingency 1000 Fire Department 194 Salaries & Wages To fund the cost of pensions associated with contingency for negotiations 100,000.00
39 =| Energy Management 1010 Community Development 108 Professional & Technical Services To repurpose the cost of professional services for Energy:and Environmental Committee 5,000.00
40 ‘|Subtotal § 3,806,100.00
41
42 |Total Proposed Unlike Escrows S$ 4,247,866.00

R-20-070

RESOLUTION

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $294,676 FROM THE
NEW HAMPSHIRE CHARITABLE FOUNDATION INTO PUBLIC HEALTH AND
COMMUNITY SERVICES GRANT ACTIVITY “COMMUNITY HEALTH WORKER
SUPPORT TO VULNERABLE POPULATIONS”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the City of Nashua and
the Division of Public Health and Community Services are authorized to accept and appropriate
$294,676 from the New Hampshire Charitable Foundation into Public Health and Community
Services grant activity “Community Health Worker Support to Vulnerable Populations” for the
purpose of hiring Community Health workers to strengthen outreach services to vulnerable
populations, especially racial and ethnic minorities.