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THE CITY OF NASHUA “The Cate City"

Financial Services

Purchasing Department

March 31, 2016
Memo #16-123

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AMHERST STREET IMPROVEMENTS — CHARRON AVENUE TO DIESEL ROAD
(VALUE: $1,537,096)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND & CONTRIBUTIONS
ACTIVITY: AMHERST STREET ROAD & TRAFFIC IMPROVEMENTS ($1,392,477)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: TRUST
ACCOUNT CATEGORY: 61 SUPPLIES & MATERIALS ($69,619)
DEPARTMENT: 161 STREET; FUND: GENERAL
ACTIVITY: PAVING ($75,000)

Piease see the attached communication from Steven Dookran, P.E., City Engineer, dated March 24, 2016
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

RFP0Q851-121715 was sent to 19 potential vendors. 4 vendors attended the Mandatory Pre-Bid Meeting
on held at 12/1/16 at 1:00PM. Two (2) bids were received and opened on December 18, 2015 with

summary results shown below:

Continental Paving, Inc. Londonderry, NH Base Bid- $1,561,475 night closures
Alt 1- $1,397,360 day & night closures
Brox Industries, Inc. Dracut, MA $1,876,465

The City Engineer, Board of Public Works (March 24, 2016) and the Purchasing Department recommend
the award of this contract to Continental Paving, Inc. of Londonderry, NH in an amount of $1,537,096.

a
“ z

Respectfully, ,
. i c ey oe a

ae

Purchasing Manager

Cc: S. Dookran L. Fauteux

229 Main Street Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

E. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 24, 2016

Stephen Dookran, P.E., City Engineer
Engineering Department

Amherst Street Improvements — Charron Avenue to Diesel Road
Construction

To approve the use of the Amherst Street Traffic Mitigation Funds and to re-approve the
construction contract for the Amherst Street Improvements project with Continental
Paving, Inc. of Londonderry, NH in an amount of $1,537,096. Funding will be through
Department 160 Admin/Engineering; Fund: Bond & Contributions; Activity: Amherst
Street Road & Traffic Improvements ($1,392,477), Department: 160 Admin &
Engineering; Fund: Trust; Account Category: 61 Supplies & Materials ($69,619) and
Department 161 Street; Fund: General; Activity: Paving ($75,000).

The Amherst Street Improvements project consists of work on Amherst Street from 450
feet west of Charron Avenue to the intersection of Diesel Road and on Charron Avenue
approximately 350 feet to its intersection with Amherst Street. Work includes the
implementation of additional turning lanes to eliminate the easterly jug handle turn and to
allow for left turns from Charron Avenue onto Amherst Street. Due to the impact to the
local businesses as well as the traveling public, 90 day contract duration has been
established (to substantial completion).

The project was approved by this Board in February 2016, contingent upon needed funds
becoming available for the project. Legislation has been introduced to accept an
additional $62,000 in developer contributions as well as to bond for an additional
$454,000.

In addition, BPW approval is being requested to use $69,619 from the Amherst Street
Traffic Mitigation fund. Please note that the contract includes $75,000 of paving funds
which was originally budgeted to repave this section of Amherst St.

The contract amount has been increased from $1,397,360 to $1,537,096 to provide a 10%
contingency. These funds will not be awarded immediately but would be used to cover
any unexpected issues that may arise during construction. This is being pursued due to
the short duration of the construction contract where time will be at a premium. The
Board will be advised of any changes to the contract via an informational item at its
regularly scheduled meetings.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 30, 2022
Memo #22-253

TO: Mayor Donchess
Finance Committee

SUBJECT: Sewer Replacement in the amount not to exceed $2,135,950 funded from Bond

Please see attached communications from Daniel Hudson, City Engineer, dated March 24, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: 2022 Sewer Replacement Program to replace approximately 4,000 linear feet of
failing/aged sewer mains, drainage structures & pipes

Value: $2,135,950

Vendor: SUR Construction West, Inc

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements/ Bond

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding IFB for this project was issued on 1/24/2022 and the following bids were received:

Vendor Location Amount Note

De Felice Corp Dracut, MA $2,687,820.50

S.U.R Construction West, Inc | Winchester, NH $2,135,950.00

N. Granese and Sons Inc. Salem, MA $3,262,920.00

Jennings Excavation, Inc Hollis, NH $2,076,630.25 Bid was withdrawn 2/23/22

We recommend this bid to be awarded to the lowest total cost vendor who met the IFB specified
requirements.

The Board of Public Works (3/24/2022 BPW meeting), Division of Public Works: Engineering, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Hudson
C O'Connor

THE CITY OF NASHUA “the Gate City

Financial Services

Purchasing Department

ome . wei see seca ee vane

March 31, 2016
Memo #16-124

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONSTRUCTION PHASE ENGINEERING SERVICES FOR AMHERST ST
IMPROVEMENTS (VALUE: $77,865)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND & CONTRIBUTIONS
ACTIVITY: AMHERST STREET ROAD & TRAFFIC IMPROVEMENTS

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated March 24,
2016 for information related to this purchase.

Pursuant to NRO § 5-83 Professional Services A. In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The City Engineer, Board of Public Works (March 24, 2016) and the Purchasing Department recommend
the award of this contract to Greenman-Pedersen, Inc. of Wilmington, MA in an amount of $77,865.

Respectuly, Y)

L / ‘Dan Kéoken

NN

Purchasing Manager

Ce: L. Fauteux C. O’Connor

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

iL. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 29, 2016

Stephen Dookzan, P.E., City Engineer
Engineering Department

Amherst Street Improvements ~ Charron Avenue to Diesel Road
Constniction Phase Services

To approve the construction phase engineering services contract with
Greenman-Pedersen, Inc, of Wilmington, MA for the Amherst Street
Irmprovemenis project in an amount of $77,865. Funding will be through
Depariment 160 Admin/Engineering; Fund: Bond & Contributions, Activity:
Amherst Street Road & Traffic Improvements.

Contract for Professional Services with Greenman-Pedersen, Inc. for
Construction Phase Services

In 2015, Greenman-Pedersen, Inc. (GPI) was hired by 270 Amherst Street, LLC
to provide final design services for the long-term corridor improvements on
Amherst Street as recommended by a study prepared for the City and several
abutters along the corridor. The design has been completed and the $1,397,360
construction contract is being awarded to Continental Paving, Inc.

GPI is being hired to provide construction management, construction
adminisiration and resident inspection for the four month construction duration, as
well as services for the warranty period of the contract. They will also provide
engineering suppori, review of shop drawings and utility relocation support.
Using the engineer on record for the construction phase services is recommended
by several pubiic agencies.

The City has negotiated with Greenman-Pedersen, Inc. and the proposed fee of
$77,865 is reasonable for this project.

CONTRACT FOR PROFESSIONAL SERVICES

AMHERST STREET IMPROVEMENTS — CHARRON AVENUE TO DIESEL ROAD
CONSTRUCTION PHASE SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019

AND

GREENMAN-PEDERSEN, INC.

NAME AND TITLE OF PROFESSIONAL ENGINEER

181 BALLARDVALE STREET, SUITE 202, WILMINGTON, MA 01887
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire,
from time to time requires the services of a Professional Engineer; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated
herein and are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services & Fee
Exhibit C--Work Hour Estimate

The Contract represents the entire and integrated agreement between the parties and supersedes

prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

AG 10f3