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COST AND PAYMENT SCHEDULE

The total cost of the chemical treatment program, broken down by task, is listed below.

Herbicide Application in June

Task | Description 20 acres 30 acres
Mine Falls Mine Falls

POND only | POND and up to

10 acres in

CANAL

1 Prepare and file Special Permit application with NH DPC $1,500 $1,635

(inclusive of all required direct and certified mailings to a maximum of 60
abutters and publication of 3 newspaper notices) *

2 Perform combination chemical treatment with Clipper (100 ppb) and Reward 512,000 516,950
{1 gal/ac) to agreed up areas in the pond and/or canal

{inclusive of all labor, chemical & equipment) ;

3 Pre and post-treatment surveys and submittal of the required written reporting $700 $700
to the State
4 Herbicide residue sample collection and analysis $2,060 $2,060

(assumes 2 analyses for each chemical and 2 sample collection dates from one
+ + 3
location are required}

Herbicide Application Program Total $16,260 $21,345

7 Any changes to the 2016 permitting process {i.e. requirements for additional information, different
notification requirements, different survey and monitoring requirements, etc.) may incur additional
cost. Should a Public Hearing be requested, there will be additional charge of: $500 for SOLitude to
prepare for and attend the Public Hearing plus any direct costs associated with mailing (certified mail
at $7.50 per piece).

? Should less acreage require treatment than is listed in bid map, the treatment cost will be calculated
using the following formula:

Base cost for certified applicator labor, equipment and mobilization $2100
Per acre unit cost (note: higher application rates will carry a higher per acre cost) $495

? Requirements for additional sampling will carry additional costs of S800 per sample for analysis of
flumioxazin and diquat and $300-S600* (*weekend rate) per round for sample collection and delivery
to the lab.

Payment of the project total shall be made as follows:

= All tasks to be billed upon completion.

Payment is due within 30 days of receipt of an invoice. Please contact us in advance if an alternative payment
schedule is required,
GENERAL CONDITIONS

e Company will continue to maintain ail appropriate licensing necessary to perform all specified work ina
safe and legal manner throughout the entire contract period.

Mine Falls Pond & Canal — 2016 Proposal # 650-16 3 SOLitude Lake Management

e Company will furnish personnel, equipment, boats, materials, and other items required to provide the
forgoing at his expense.

e Company is dedicated to environmental stewardship in all of its work and maintains a diligent program to
recycle all plastic containers, cardboard, paper and other recyclable wastes generated through the
performance of our contract work.

e Company will maintain general liability and workman’s compensation insurance.

® Company shall be reimbursed by the Client for any non-routine expenses, administrative fees, compliance
fees, or any other similar expenses that are incurred as a result of requirements placed on the Company
by the Client that are not covered specifically by the written specifications of this contract.

e Neither party may assign this Agreement without the written consent of the other party; provided, that
Company may assign this Agreement upon the merger, reorganization, consolidation, change of control
or sale of all or substantially all of the assets of Company. This Agreement shall insure to the benefit of,
and be binding upon, the parties and their respective successors and permitted assigns.

® The Client agrees to pay penalties and interest in the amount of 2% per month for all past due invoices
and related account balances in excess of 30 days past due from the due date as specified by the contract
and as stated on the relevant invoice presented to the Client.

® The Client covenants and agrees to pay reasonable attorney's fees and all other related costs and
expenses for collection of past due invoices and account balances and for any other actions required to
remedy a material breach of this contract.

In the unforeseen event that the NH DPC does not issue a permit for a timely treatment program, you would be
obligated to only pay for work and expenses performed on Task 1 (permitting). Our ability to proceed with this
treatment program is naturally contingent upon timely receipt of the required NH DPC approved permits. Specific,
mutually agreeable date(s) for chemical treatment will be scheduled with you in advance and prior to permitting.

If the City decides to proceed this project, please return a signed copy of this Proposal/Agreement or send a
Purchase Order to our office at your earliest convenience. If you have questions or need any additional
information please do not hesitate to contact our office.

We look forward to assisting the City of Nashua with invasive aquatic plant control efforts at Mine Falls Pond and
Canal again in 2016. We are confident that our recommended treatment approach will provide another year of
effective invasive plant control and will help lay the groundwork for an affordable maintenance treatment
program in subsequent years.

CONTRACT PRICE $16,220-$21,345

PAYMENT TERMS: Tasks will be invoiced upon
completion

APPROVED:

SOLitude Lake Management®

(Authorized Signature)

(Print Name and Title) (Date)

Mine Falls Pond & Canal — 2016 Proposal # 650-16 4 SOLitude Lake Management

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Financial Services

Purchasing Department

a AFORE EE NR A RN Mt NK BE =n st z ati a a

March 31, 2016
Memo #16-122

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF PLAYGROUND STRUCTURES FOR LABINE PARK (VALUE: $62,485)
DEPARTMENT: 184 URBAN PROGRAMS; FUND: GRANT
ACTIVITIES: CDBG FY15 & 16 ($50,952)
DEPARTMENT: 177 PARKS AND RECREATION; FUND: PRIOR YEAR ESCROWS
LABINE PARK
ACCOUNT CLASSIFICATION: 71 STRUCTURES ($11,533)

Please see the attached communication from Nicholas Caggiano, Superintendent Parks and Recreation
dated March 24, 2016 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

This pricing for the structures is from the Massachusetts Higher Education Contract of which Nashua is a
member.

The Superintendent of the Parks and Recreation Department, Board of Public Works (March 24, 2016)
and the Purchasing Department recommend awarding this purchase in an amount of $62,485 to M.E.
O’Brien & Sons Inc. of Medfield, MA.

Respectfully,

gL

. eo F a E & A
( YL A. Cn?

Dan Kooken

Purchasing Manager

Cc: N Caggiano L Fauteux

229 Main Street « Nashua, New Hampshire 03061 »* Phone (603) 589-3330 « Fax (603) 589-3344 |

We propose to provide the services described herein in accordance with the same terms and
conditions used in our current contract to provide similar services.

If you have any questions or comments regarding this proposal, please contact me.

APPROVED BY:

Mayor

Page 5 of 5

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: March 24 2016

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Purchase of Playground Structures for Labine Park.

fo approve the purchase of the playground Structure for Labine Park through the
Massachusetts Higher Education Contract B14 from M.E. O’Brien & Sons Inc. of
Medfield, MA. in the amount of $62,485. Funding will be $50,952 through
Department 184 Urban Programs; Fund: Grant; Activities: CDBG FY 15 & 16,
and $11,533 from Department 177 Parks and Recreation; Fund: Prior Year
Escrows Labine Park. Account Classification: 71 Structures.

Quotation, and Playground Layout

The structure being purchased is based on the input from the Legacy Playground
Group, some of the pieces used at the Sargent’s Ave playground and the concepts
that were scen by the Director and Superintendent touring playgrounds
recommended by Jennifer Brooke of the Institute for uman Centered Design.
The bid for the site work and installation of these structures as part of a
community build is currently out to bid. The purchased structures have a 4-6 week
Jead time which will have if ready for the start of the project. The project is
scheduled to begin in mid-June and is scheduled for completion in early
September. The pricing for the structures is from the Massachusetts Higher
Education Contract of which Nashua is a member,

Based on the past history of the company and the structures that M. E, O’Brien
has provided the City of Nashua in the past it is the recommendation of the Park
& Recreation Department to award this purchase to M.i. O’Brien & Sons of
Medfield MA. in the amount of $62,485.

portman

lL MLE. O’Brien & Sons, Inc. PAGE 1 OF 2
( ( ) 93 West Street —- P.O. Box 650 / Medfield, MA 02052
We Phone: 508-359-4200 / Fax: 508-359-2817

N

Sra SDO CERTIFIED WBE
SONS
in GCOAPORATED OUOTA TION

Date: March 10, 2016
Job: Legacy Playground
Location: Nashua, New Hampshire

Salesman: Joel St. Pierre, CPSI, Park & Playground Consultant/gme (Joel_StPierre@obrienandsons.com)
Attention: Nick Caggiano

Tel:

E-mail: caggianon@nashuanh.gov

We are pleased to offer our quotation on the following for the above subject job:

OTY. MODEL # DESCRIPTION TOTAL
1 173594 Log Crawler $4,982.00
1 194704 Boogie Board $1,880.00
1 164075B Double Bobble Rider $1,574.00
1 173952 Oodle Swing $4,300.00
1 173591 Omni Spinner $6,242.00
1 205800A Topsy Turny Spinner $3,770.00
| 177332A Single Post Swing with Two #176038A Full Bucket Seat
with Chain $1,500.00
1 177330A/ 5” Arch Swing Bay with Additional Bay and #174018A
177331A Belt Seats with Chain $4,122.00
1 186490 We-Saw $8,098.00
1 Custom #124863G Slidewinder Hill Slide $3,868.00
1 Custom #190857C Double Stainless Stee! Hill Side $5,536.00
1 CL206019 Custom Hill Net Climber $9,800.00
4 186588 Kaleidoscope Bench without Back $2,613.00
Freight for all of the above: $4,200.00

“ MHEC Bl4

“+ Massachusetts Higher Education Contract B14 & GA, AFT

MLE. O’Brien & Sons, Ince. PAGE 2 OF 2
93 West Street — P.O. Box 650 / Medfield, MA 02052

Phone: 508-359-4200 / Fax: 508-359-2817
SDO CERTIFIED WBE

aie OUOTATION

Date: January 22, 2016

Job: Legacy Playground
Location: Nashua, New Hampshire

Salesman: Joei St. Pierre, CPSI, Park & Playground Consultant/gme (Joel_StPierre@obrienandsons.com)

Attention: Nick Caggiano
Tel.:
E-mail: _ caggianon@nashuanh.gov

**PLEASE READ — IMPORTANT NOTES — PLEASE READ**

e Contractor/Customer is responsible for quantity, color, and product confirmation.

° Prices based on quantities listed. Any change to quantities may impact prices quoted.

°¢ M.E, O’Brien & Sons is NOT responsible for plan take-offs. All quantities, square footages, thicknesses, ete,
are the responsibility of the purchaser. Confirm and double check quantities quoted. It is the responsibility of
the purchaser to approve/purchase items “per plan”.

® Prices quoted are firm for 30 days only and are subject to review thereafter.

e Prices are for matcrials only unless otherwise noted.

e Prices do NOT include off-loading, lift-gate (lift-gate is an additional charge) or inside delivery.

e Prices do NOT include sales tax, resilient surfacing, assembly or installation.

° Ifinstallation is included, M.E. O’Brien & Sons is NOT responsible for buried underground hazards including,
but not limited to: ledge, unsuitable bearing soils, unmarked utilities, boulders, construction debris and any
other conditions beyond our control. Additional cost will be required to rectify these situations.

e Prices are not using prevailing wages unless otherwise specified.

° Prices do NOT include cost for electrical cut outs or staining of tongue and groove roof decking unless
otherwise noted,

e Standard manufacturer's design, colors, specifications, and construction apply.

e Ifordered, inspect entire delivery carefully, making note on delivery receipt of ANY damage so a freight claim
can be filed if damage is discovered after opening package(s).

© Retainage does not apply.

¢ Returns must be made within 30 calendar days of receipt of order. Customer is responsible for re-stocking fee
plus shipping charges (to and from) for all returned items.

e Our terms are: to be arranged — 1 order requires 50% deposit and execution of credit application.

e Allow 4 to 6 weeks for delivery of materials after receipt of order and architectural approval, if required.

if we can be of further assistance please do not hesitate to contact us. Thank yout!

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