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Finance — 01/06/15 Page 8

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT AS
AMENDED TO MOTION LINK IN THE AMOUNT OF NOT-TO-EXCEED $57,070. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; PRIOR YEAR ESCROWS; OTHER PURCHASED
SERVICES

Alderman Deane

Is it possible to get a vehicle count?

Mayor Lozeau

It was in there for 130 so we can take a look at which vehicles would come out of that from snow operations. |
will make sure that | ask the director to do that.

MOTION CARRIED

MOTION BY ALDERMAN SIEGEL TO TAKE FROM THE TABLE THE COMMUNICATION REGARDING
THE CONTRACT AWARD FOR LED STREET LIGHTING
MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract Award for LED Street Lighting Project Requested by Community Development
(Value: $2,000,000); Department: 181 Community Development; Fund: Bond
e Tabled 12/16/15

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
PUBLIC WORKS AND BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO PHILLIPS IN
THE AMOUNT OF $2,000,000. SOURCE OF FUNDING IS DEPARTMENT 181, COMMUNITY
DEVELOPMENT, BOND FUNDING

ON THE QUESTION

Alderman Moriarty

Is it possible to make these LED upgrades as the bulbs fail?

Mayor Lozeau

No it’s not because to get the economy of scale that we want to cover the cost as they are associated here, to
get the benefit as quickly as we’d like the proposal is to come in and replace them all. What we have now is
not as energy efficient as we could have. As you may recall, the money that we are going to save is going to
pay the bond and the electrical costs. We will actually spend less than we do currently which is about
$870,000 per year. If they come in and get this done in April you will be able to see that benefit in the fiscal 17
budget and | think that’s important. Nowhere in all the work that we’ve done since 2012 did they say you can
change them out one at a time. There’s also a safety factor. If you have some areas that have the halogen
ones and the LED ones it’s going to create a different lighting pattern for people that are driving and that’s not
safe. We've had a long discussion about the 3,000 versus 4,000 which we may or may not get into. |
understand changing them as they fail on a practical level seems to make sense but we’d be maintaining a
certain price with PSNH with the maintenance of all of the lights at the same time we are trying to change them
out so | think it would be very cost prohibitive.

Alderman Deane

| mentioned my concerns. We have ordinances in place and | don’t think we should be sole sourcing this stuff
out, | don’t think it’s appropriate. | think it should go out to bid. | received an e-mail today from a gentleman

Finance — 01/06/15 Page 9

named Steve Gigkin; he’s the head of sales for Siemens Intelligent Traffic Systems. He said “my division is
responsible for street light LED retrofitted implementation across the United States. | wanted to provide you
with clarification regarding the Manchester, New Hampshire street light retrofit project. Siemens not Phillips
was the awarded that contract. Siemens completed the work and met all of the financial obligations of that
project. There were some final negotiations which happened between the parties and the City of Manchester
received significant price concessions on this project right before approval by their Board of Aldermen. I’m not
sure that any pricing that the City of Nashua might have seen from Manchester is the best and final. | would
be happy to have my local team meet with you or anyone from the city to discuss our pricing and capabilities. |
am confident that we can provide the best pricing and references and we have the most experience in the New
England area.” If the city would like to install Phillips fixtures Siemens would be happy to provide a full turnkey
solution using Phillips products. Siemens has and continues to install fixtures from multiple manufacturers.
We recommend the fixtures that best suit each installation requirement. | would highly recommend a
competitive bid process based on the price and experience. Pricing for LED fixtures have continued to fall over
time and a competitive bid process would ultimately offer the city the best overall solution including the best
price possible.” | thought what we were told was that Phillips was awarded the contract up in Manchester.

Mayor Lozeau

What you were told was that Phillips was the lowest bid. They were the recommended bidder but the Board of
Aldermen did not accept the Phillips but they were still a lower bid than Siemens was. Frankly Siemens did our
CMAQ Project and | was less than satisfied with the work that was performed there. We are not sole sourcing
to Phillips. They have consistently been the low bidder on prices. They were part of an energy consortium and
they are part of the U.S. Conference of Mayors and there’s a partnership there. We worked off of other
communities and states bids which made perfect sense.

Alderman Deane

Did this go out to bid; did you put an RFP out?

Mayor Lozeau

No we didn’t, we worked off of other bids that were out there and that’s absolutely legitimate and you that.
Whatever the will of the committee is. At the last meeting you raised the concern and | asked the committee if
they shared that concern because | didn’t want to move forward with talking to Phillips about the testing and
some of those other things. The committee agreed to move forward and | talked to Phillips and we have
something here about the testing. They have worked with us in good faith for years trying to bring something
to the table and | think that makes sense. | have read the minutes from the Board of Aldermen meetings in
Manchester and | understand what happened there and it doesn’t concern me. If it concerns the committee
and you choose to go out to bid you are certainly welcome to do that.

Alderman Deane
Thank you.
Alderman Donchess

First of all | think the idea of doing this project is great and we will ultimately save a lot of money so | appreciate
your getting so involved with this. What happened was this. | think | misunderstood what you had said. It was
my understanding; because when you said Phillips was the low bidder | think | inferred from that that they got
the contract. | was thinking that Manchester went with Phillips. | do have this acquaintance on the Manchester
Board of Aldermen whose name is Dan O’Neil and he contacted me about well let’s get together to talk about
Nashua and Manchester and rail and heroin and all those other things. | said yes and I’ve known him for a
long time and in the course of e-mailing | just mentioned the lights thinking he was going to endorse Phillips but
he said that he knows this issue with much detail and he’s a strong advocate for Siemens. He said the prices

supported in part by affillates of the Welcoming America initiative. In both years | have
returned from that conference energized and committed to working with other agencies,
organizations and individuals in the city whe are working to making new residents feel welcome

and engaged in their new community.

Joining the Welcoming America initiative allows Nashua to do more than just state to

ourselves how we feel about new comers, it publicly joins us with the growing network of

communities committed te implementing policy and procedural changes that make our cities

and towns are ready to do more than just accept immigrants but to offer them full participation

in every aspect of the life of the city.

Sincerely,

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www-nashualibrary.org

THIS FORM MUST BE SUBMITTED WITH ALL RESPONSES TO THIS IFB

Schedule C- List of Project Awards from the City of Nashua In the past 5 years

Project Project Oate of Contract City City City Cry
Name Detail Completion | Price Department | Reference Reference Reference
Name Email Phone
Address Number
Ter econ Nn anove | u, [REs Boasoon| 2
Aveo. 119.993 | woes | Kenalm Ee Aathuanh:
Reo ement YA wae gpv

1FBO0779-021022 2022 SEWER REPLACEMENT PROJECT

CQ60f7

Finance — 01/06/15 Page 10

were very close and he liked Siemens because they do their own work and they don’t subcontract. Some of it
had to do with the fact that some of the employees who would be doing the work for Siemens were from
Manchester. He suggested that we should negotiate with both parties to see whether we get price
concessions. Mayor Lozeau, what is your response to what he had to say?

Mayor Lozeau

| guess that | would say that | have confidence in Phillips and what they have offered. We started looking at
this when the Energy Consortium was put together under the Aero funds and Phillips was a player in that. |
think their product is a superior product and | like the idea of not having a middle man. | like the warranty and
other things that Phillips was able to give us. We had an in-house team that worked on this and that team
changed over the last few years because staff had come and go but everybody still collectively thought Phillips
was solid. | understand in Manchester that Siemens has employees there and they took a bit of a different
approach but again, one of my other concerns with Siemens was the way the CMAQ Project went. | think that
we’ve got a good proposal here and | think it’s a competitive bid and it was the lowest bid in Manchester. It’s
been the lowest bid in other states and | think if you go out to bid they will still be the lowest bid. | have
confidence in the work product that we’ve done. If somebody wants to go out to bid and start all over | have no
objection, that’s fine.

Alderman Donchess

When you say no middle man, what do you mean by that? Number two, | observed some problems with the
CMAQ Project as well but it was never really that concrete. What were the problems?

Mayor Lozeau

On a high level it was the timing of the work, being where we needed them to get work done, the fact that the
project took significantly longer than it had been bid for. We had things that had to be replaced and changed
out. When | look at Phillips | think here’s someone who has manufactured a product that we are purchasing
and they are going to have the oversight of it being installed. | think that makes a difference.

Alderman Donchess

Does Siemens not manufacture the bulb?

Mayor Lozeau

| don’t know, | can’t recall what products Siemens installed in Manchester but | know that in Franklin, Phillips
was installed as the product of choice. | just thought that we would benefit from the manufacturer of the
product who is well regarded in the industry for this to be the one that’s overseeing our project in Nashua. |
think they have more skin in the game.

Alderman Siegel

First of all | thank the staff because | certainly believe that people have been doing a lot of due diligence but |
am a little concerned. We do have some information here that is at least worth considering. Clearly the project
is worth doing. One thing that struck me about what Alderman Deane read was the statement about them
being willing to use whatever particular lighting fixture that we choose. They have said explicitly that is not an
issue for them and if we want to use Phillips products we can. My recollection on the CMAQ issues as
communicated to us at the time was that we had obsolete controllers and they couldn’t be sourced and that
became the item that cascaded the project to “Never Never Land” effectively but again, that’s my limited
understanding. | certainly wouldn’t challenge my understanding versus your understanding. | don’t know that
that particular project always translates into this one. It might and I’m not saying no to Phillips but | hear new

Finance — 01/06/15 Page 11

information that we didn’t have last time. Could we possibly keep this where it is for now and do a little bit
more homework on it?

MOTION BY ALDERMAN CHASSE TO TABLE
MOTION CARRIED

Alderman Moriarty

The Broad Street Parkway intersection of Elm Street and Central Street has been ruined. Now you have these
two traffic lights and its perpetual gridlock. That poor market there is going to go out of business.

Mayor Lozeau

It’s not going to go out of business because we’ve got parking spaces that are going to be there.

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
NOVEMBER 28, 2015 THROUGH DECEMBER 10, 2015

MOTION CARRIED

PUBLIC COMMENT
Mr. Fred Teeboom, 24 Cheyenne Drive

| take exception to when Alderman Siegel, completely here say, when | made my comments all | said was Mr.
Siegel was at the meeting. | didn’t say he walked out in the middle of the meeting. | didn’t say | have a vote
and you don’t. | didn’t come up with nonsense about torque or other technical nonsense that Alderman Siegel
came up with. It’s my opinion that Alderman Siegel doesn’t know what he is talking about most of the time but
| didn’t say that because it’s public comment. When he said | badgered someone at that meeting you should
have immediately stopped him from saying that.

Mayor Lozeau
| did.

Mr. Teeboom

Yet he kept saying Mr. Teeboom this and Mr. Teeboom that. | resent it and | think Alderman Siegel pretends
to know a lot of things but really doesn’t when you get into the details. If you want to waste $100,000 then
that’s your prerogative. If you want to bypass NRO 577 then that’s your prerogative. Here say should not be
acceptable.

Mayor Lozeau

Well | didn’t think it was acceptable to say unkind things about people when you can resist and so when
Alderman Siegel said badgered | said “uh, uh, uh” and | think he caught himself. Alderman Siegel, | am sure
you want to respond but | would ask you to think carefully about the response.

Alderman Siegel

What | said was not here say, what | said was based on being at a meeting. It is absolutely true that | said that
| vote and Mr. Teeboom does not. | said that to the staff so that they understood that the reason why the
meeting was being held was because there were questions at the Finance Committee that needed to be

Finance — 01/06/15 Page 12

answered and not that there were questions that Mr. Teeboom needed to be answered. | made it clear to the
committee that | appreciated their work and that | did leave in the middle of the meeting because my questions
were answered. | felt that based on the tenure of the discussion at the time that nothing further could be
gained other than | would be aggravated and might end up saying something | would regret and it felt better to
just walk out of the room.

Mayor Lozeau

| had scheduled the meeting because | thought you had legitimate questions and that it would be best to have
you be able to directly ask those questions. | invited Mr. Teeboom to the meeting because | also respect his
opinion. | had hoped that both of you would have come out with a better understanding and on board. |

understand that didn’t happen but | thank both of your for bothering to take the time to participate and meet
with the consultant to get the questions answered.

Alderman Siegel

Mayor Lozeau, since it’s your last meeting | just want to say thank you. It was good working with you.
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN CHASSE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 8:00 p.m.

Alderman Ken Siegel
Committee Clerk

FINANCE COMMITTEE
JANUARY 6, 2016

7:00 PM Aldermanic Chamber
ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

1. From: Mayor Donnalee Lozeau
Re: Emergency Change Order #12 to Continental Paving Contract

2. From: Dan Kooken, Purchasing Manager
Re: Purchase of Nashua Police Department Bulletproof Vests (Value: $18,850)
Department: 150 Police; Fund: 50% From 2014 Bulletproof Vest Partnership Grant and
50% From NPD Protective Clothing; Accounting Classification: 61 Supplies & Materials

3. From: Dan Kooken, Purchasing Manager
Re: Contract Award for Repairs of Tennis Courts at Sargent’s Ave (Value: $15,570)
Department: 184 Community Development; Fund: Grant; Activities: CDBG 15 and CDBG 16

4. From: Dan Kooken, Purchasing Manager
Re: Contract Award for Repairs of Tennis Courts at Greeley Park (Value: $14,450)
Department: 184 Community Development; Fund: Grant; Activities: CDBG 15 and CDBG 16

5. From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Roll Off Truck (Value: $117,400)
Department: 168 Solid Waste; Fund: Trust; Activity: CERF

6. From: Dan Kooken, Purchasing Manager
Re: Waukesha Generator Maintenance (Value: Not To Exceed $20,000)
Department: 169 Wastewater; Fund: Wastewater; Account Classification: Property Services

UNFINISHED BUSINESS — None
NEW BUSINESS — None
TABLED IN COMMITTEE

From: Dan Kooken, Purchasing Manager

Re: Purchase Generator at Nashua Police Department and Emergency Operations Center
(Value: $392,817); Department: Nashua Police Department; Fund: Prior Year Escrow $270,500
and Homeland Security (EMPG) Grant $122,317
e 12/2/15

From: Dan Kooken, Purchasing Manager

Re: Purchase of AVL Monitoring Services and Equipment (Value: $57,070); Department: 160,
Admin/Engineering; Fund: Prior Year Escrows; Account Classification: Other Purchased Services
e Tabled 12/16/15

From: Dan Kooken, Purchasing Manager
Re: Contract Award for LED Street Lighting Project Requested by Community Development
(Value: $2,000,000); Department: 181 Community Development; Fund: Bond
e Tabled 12/16/15 ,

DISCUSSION

RECORD OF EXPENDITURES
PUBLIC COMMENT

POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT

Do, Loren

MayYoR
To: Board of Aldermen
Filed with: Patricia Piecuch, City Clerk
From:
Date:
Re: Emergency Change Order #12 to Continental Paving Contract

Pursuant to 5-90 (G) of the NRO, | have authorized emergency change order #12 for
work on the Broad Street Parkway by Continental Paving (Contractor) in the amount of
$14,073.50.

Specifically, this change order will provide for the items listed below:

Contractor shall supply and install traffic signs with breakaway mounts and shall provide
the following additional street signs: 3 - “Pine St", 2- “Pine St Ext", 3—"“STOP”, 3 “NO
OUTLET”, and 2- “DO NOT ENTER”. Contractor will be paid for the original “Broad Street
Parkway” and “Technology Way” signs that are being replaced by “Pine St" and “Pine
St Ext” signs per the contract items and prices. These unused signs shall become
property of the City.

Large guidance signs are required to be mounted on double posts with breakaway
mounts. Original designs called for these signs to be mounted on single posts without
breakaway mounts. The additional street signs are needed to reflect the City's final
determination of street names within the Millyard. Upon review of the as-built conditions
it was determined that the additional warning and stops signs are needed to enhance
traffic control.

Funds are available in Department: 160 Admin/Engineering; Fund: Bond; Activity
Description: Broad Street Parkway.

cc: Board of Public Works

229 Main Street - PO Box 2019 - Nashua, NH 03061-2019
603.589.3260 - fax 603.594.3450 - NashuaMayor@NashuaNH.gov