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Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

Community Development Division eee tevent ce
City Hall, 229 Main Street, PO Box 2019 Trecepectiisnibepariment) ae oro
Nashua, New Hampshire 03061-2019 re oe

www.nashuanh.gov

Date: June 8, 2016
To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Sarah Marchant, Community Development Division Director

Re: Contract for Engineering Services for Park and Ride

The City of Nashua was awarded a NH Department of Transportation (NH DOT)
Congestion Mitigation Air Quality (CMAQ) program grant in fiscal year 2012, to design
and construct a new Park and Ride facility located at 25 Crown Street. This Park and
Ride facility will allow for ride sharing and would also provide parking for a passenger
rail station in the future. The City purchased the property at 25 Crown Street in 2012
using funds from this grant for the purpose of developing this Park and Ride facility.

In compliance with the NH DOT funding for this project, the selection of an engineering
firm followed the Local Public Agency rules. A Request for Qualifications must be
advertised and the selected firm must be based on qualifications and not cost. Fees
and scope are discussed after the firm is selected. The Request for Qualifications for
the feasibility and design phase engineering for this project was issued on April 8" and
closed May 5", 2016.

We received three (3) submissions and interviewed all three (3) firms. A team
comprised of City staff participated in the evaluation of qualifications which included
Sarah. Marchant (CDD Director), Madeleine Mineau (Waterways Manager), Jeanne
Walker (Deputy Manager of Engineering), and James Vayo (Downtown Specialist).

From the three (3) firms interviewed, the team unanimously agreed that the contract
should be awarded to McFarland Johnson based on their qualifications, prior
experience on similar projects, and familiarity with NH DOT processes. After this firm
was approved by NH DOT, we entered into scope and fee negotiations. According to
the terms of this NH DOT grant, all expenses are covered by the grant and NH State toll
credits; therefore, no City funds are being spent. The Community Development Division
recommends awarding the contract for Feasibility Study Phase Engineering to
McFarland Johnson of Concord, NH in the amount of $198,275.

McFARLAND JOHNSGN TEAM
NE Pas

CRUWN STREET PARK & RIVE PROJECT
NASHUA, NEW HAMPSHIRE
June 15, 2016

McFARLAND JOHNSON $48,362.01 $36,040.70 $34,446.64 $118,849.35 $3,950.00 $122,799.35
GM2 ASSOCIATES, INC. $33,564.88 $33,564.88 $40.00 $33,604.88
GZA GEOENVIRONMENTAL, INC. : $22,383.30 : $22,383.30 $14,487.20 $36,870.50
DESIGN WORKS $2,000.00 $2,000.00 $1,000.00 $5,000.00 $0.00 $5,000.00

TOTAL $83,926.89 $60,424.00 $35,446.64 $179,797.53 $18,477.20 $198,274.73

PROJECT TOTAL $108,274.73

uD ip @trics mel Rie PROPOSAL FOR THE CITY OF NASHUA
B ewe @ — ARPA ADMINISTRATIVE SERVICES

January 19, 2022

Kelly Parkinson, Purchasing Manager

City of Nashua Purchasing Department, Administrative Services Division
229 Main Street

Nashua, NH 03060

RE: RFP 0359-01 1922, Technical and Advisory Services for the Administration of the American Rescue Plan Act Program

Dear Ms, Parkinson,

iParameirics is pleased to submit our proposal for the City of Nashua's request for technical arid advisory services. specifically in the
overall grant administration for the Amencan Rescue Plan Act (ARPA). iParametrics is a leader in providing post-disaster recovery
services, with decades of experience managing federally funded recovery programs around the country. Our current and previous
work with similar communities across the Northeast gives us an understanding of how COVID-I9 has impacted the City's local
economy and community. We have been actively engaged with supporting communities throughout the country in navigating the
complex challenges of the COVID-19 pandemic, including how to use FEMA Public Assistance, ARPA, and CARES Coronavirus
Relief Funds (CRF) to ensure the most holistic recovery possible. We meet all the minimum requirements of this proposal: we have
the ability, capacity and skill to provide the goods or services required, can provide the goods or services within the time frame
specified, have a satisfactory record of integrity, reputation, judgment and experience, have sufficient financial resources to provide
the goods or services, and can provide future maintenance and support as required,

For this engagement, we will be joined by our long-time partners, Metnc Consulting and AG Witt, LLC, to augment the expertise
offered by iParametrics. Metric is minority and woman-owned and a preeminent provider of comprehensive emergency management
services, with decades of experience managing federally funded recovery programs around the country. Founded by a former FEMA
director, AG Witt is a national disaster recovery services consulting firm that has been a leader in addressing the challenges of nearly
every US disaster since 1993.

SELECTED COVID-19 TEAM EXPERIENCE

OVER 12 | $20MILLION+ | 642 LMI 200+
GRANT FUNDS : HOUSEHOLDS : AGENCIES
SUPPORT : DISBURSED IN . SERVED ASSISTED
PROGRAMS : 4 MONTHS
LAUNCHED
We provide targeted, multi- We enable community driven retief
We are experienced in a variety We deliver results lingual, income-based relief for for governmental agencies, non-
of grant programs design effectively and efficiently those who need it most profits, and small businesses

We will be your trusted partner to help administer funds to help local businesses, government entities, non-profits, and individual
residents that have been significantly impacted by COVID-19, Our team knows how to set up successful programs that will ensure
this takes place. We know successful programs are not driven by policy alone, Successful programs are driven by intentional design
for action, innovative solutions to common problems, embedded compliance, and sound financial stewardship, They are scalable and
nimble to the evolution of local needs, supported by structure and sound processes that guide and enhance uniformity without

PAGE i

Exhibit A
Nashua - Crown Street Park & Ride Project
Scope of Work and Task Descriptions
June 15, 2016

The following scope of work outlines the necessary tasks to be undertaken by McFarland-Johnson
(MJ) and its sub-consultants to determine the solutions, prepare plans, obtain permits, and
ultimately advertise the Crown Street Park and Ride project for construction. The project has been
organized into three specific tasks to take the project from planning through to construction.

Task 1— Engineering Study
1.1. Information Gathering
1.2 Detailed Survey
1.3 Resource Identification
1.4 Existing Structure Review
1.5 Public Involvement — Listening Session
1.6 Alternatives Development
1.7 Traffic Analysis
1.8 Public Involvement — Alternatives Workshop
1.9 Engineering Report
Task 2 — Preliminary Design
2.1. Preliminary Plans
2.2 Geotechnical Investigations
Task 3 — Final Design
3.1. Environmental Permitting
3.2 Preliminary Plans, Specifications and Estimate (PS&E)
3.3 Final Plans/Contract Documents
3.4 Bid Services

Page 1 of 12

Exhibit A
Nashua - Crown Street Park & Ride Project
Scope of Work and Task Descriptions
June 15, 2016

Task 1 — Engineering Study
Task 1.1 — Information Gathering

MJ will review previous studies and collect available data for the City-owned property at 25 Crown
Street and a piece of City-owned property off Gillis Street. This will include the following:

Traffic Count Data

Phase I/II Environmental Site Assessment
Existing utility information

Crash history on roadways

Traffic Counts - Traffic count data will be required. Twelve hour weekday (6 AM to 7 PM)
intersection turning movement counts will be conducted at the following intersections:

e Crown Street / Arlington Street
e Crown Street / Allds Street
e Arlington Street / East Hollis Street

Counts will include vehicle classification, pedestrians and bicycles.

MJ will coordinate with the nearby elementary school to understand the walking routes to school as
well as the bus routes. The Nashua Transit System will also be contacted to determine local bus
routes and how the transit system will interact with the proposed Park & Ride lot. MJ will also meet
with the tenants of the existing building at 25 Crown Street to determine their operations and
parking needs.

Task 1.2 — Detailed Survey

Detailed survey for the project will be conducted by GMZ Associates Inc. (GM2). The project site
encompasses a total area of approximately 8.1 acres including the parcel at 25 Crown Street (6.8
acres) and the parcel off Gillis Street (1.3 acres).

Project Coordination — MJ will send notification to pertinent parties and the tenant at 25 Crown
Street as to GM2 site presence. This notification is part of proper protocol toward accessing
affected properties during the survey.

Research - Municipal and GIS research will be conducted to obtain abutter information to be
included on the base plan. GM2 will also conduct boundary research associated with the subject
parcels at the Hillsborough County Registry of Deeds and Railroad Authority. Utility information will
be provided by Nashua Public Works and records will be sought from cooperating service
providers.

Establishment of Control - Horizontal control will be established based on the NH State Plane
Coordinate System, NAD 83. Vertical control will be established on NAVD 88 if a benchmark is
within one half mile of the site. Otherwise, vertical datum will be based on RTK GPS and will be
established on site.

Page 2 of 12

Exhibit A
Nashua - Crown Street Park & Ride Project
Scope of Work and Task Descriptions
June 15, 2016

Detailed Existing Conditions Survey - A detailed survey will be conducted for the subject parcels of
land containing 2 buildings and parking. The survey will include existing planimetric features such
as buildings and pavement, utilities (including sewer, water, stormwater, gas, electric, cable and
telephone) with pipe sizes, material and inverts, walks, fences, treelines, stone walls, head walls,
swales, culverts, utility poles, wetland flagging and pertinent site features, excluding landscaping
and cosmetic features within the project limits. The topographic mapping will extend 25’ beyond
boundary perimeter. No topographic information will be collected within the railroad right-of-way.

Existing Conditions Base Plan - All field survey data will be adjusted, plotted and drafted.
Topographic mapping will be produced depicting contours at a one foot interval. GM2 will provide
an electronic drawing in AutoCAD format and the appropriate existing ground DTM and Data files
for design use.

Task 1.3 — Resource Identification

The MJ Team will confirm the resource identifications completed by the City as part of the NEPA
process that concluded in 2013. Resources and related considerations to be identified or
addressed include:

Wetlands — The 2013 NEPA Document states that “it does not appear that there are
wetlands onsite.” MJ will perform a review of the parcels to confirm this statement. Any
wetlands found will be mapped based on a field delineation and survey within the project
site. Wetland functions, values, and general characteristics will be described. For the
purposes of this scope, it is assumed that no wetlands will be found onsite.

Threatened/Endangered Species, Wildlife, and Fisheries Habitat - The NH Fish and Game
Department and the NH Natural Heritage Bureau will be contacted to update the
determinations regarding the existence .of any threatened or endangered species or
important habitat within the project vicinity. Fish and wildlife habitat will be identified using
existing published information along with observations made during the wetland delineation
work. Habitat areas will be described in general terms and no detailed studies or surveys
will be required except for a survey for the presence of bats. Since the NEPA document
was completed in 2013, northern long-eared bats have been added to the federal

- Threatened Species List. MJ will coordinate with the U.S. Fish & Wildlife Service regarding

the potential for rare bats on site. It is assumed no forested habitat will be affected and that
the existing warehouse building will need to be surveyed to determine if there is any bat
activity associated with the building. This will involve a visual inspection of the building
interior and exterior followed by a visua! survey to determine whether bats are emerging
from the building.

Historic Resources — The 2013 NEPA document stated that “no impacts will occur to the
buildings onsite” as part of the project. It is assumed that the warehouse building will be
demolished as part of this project. Therefore, additional coordination with NHDHR will be
required to revise and update the Environmental Document. It is anticipated that NHDHR
will continue to find that the project will have no affect on historical or archaeological
resources.

Invasive Species —The types and extent of invasive species will be identified during field
investigations and their locations will be shown on the construction plans. These species, if
present, will be described in general terms.

Page 3 of 12

Exhibit A
Nashua - Crown Street Park & Ride Project
Scope of Work and Task Descriptions
June 15, 2016

Since the NEPA process has been completed for this project, it is assumed that the project will not
need to be presented at the monthly NHDOT Natural Resource or Cultural Resource meetings.

Task 1.4 — Existing Structure Review

MJ will investigate the existing warehouse building which will include observations of readily
viewable structural conditions, no selective demolition will be performed. This investigation will be
summarized in a report that will outline any major structural deficiencies and offer an opinion as to
the overall structural condition of the building and the general feasibility of it being renovated for
another use. The report will provide general structural capacities of existing vertical framing
systems (assuming the framing is exposed and can be readily documented). Lateral systems will
identified. The report will discuss building code implications and requirements should the building
be renovated. The report will also include generalized descriptions of the repair work needed
along with conceptual level cost estimates to bring the building into compliance with current
building codes for commercial use. No repair or reinforcing sketches of structural deficiencies or
improvements will be prepared.

No additional investigations related to hazardous building materials or PCB testing will be
conducted. This information is included in the report prepared by GZA entitled “Pre-Demolition
Hazardous Building Materials Survey and PCB Testing” dated May 8, 2015.

Task 1.5 — Public Involvement — Listening Session

Public Involvement for the project will include public meetings to ensure all Interested parties have
the opportunity to participate. Local organizations and citizens will be an integral part of the public
involvement process. The historical organizations, Chamber of Commerce, property owners,
business owners, and others will be encouraged fo attend and participate at meetings.

The first meeting will be the Public Listening Session and will take place as early in the design
process as possible. This meeting will be designed to gain an understanding of the public’s views,
opinions, desires, and goals for the project. A brief project overview will be presented. However,
the majority of the meeting will be to gain public comment and information. A tour of the site will be
offered immediately prior to the meeting to give the public an opportunity to see the site. It is
assumed three (3) MJ staff members will attend this meeting. The information from this session
will be used to develop the proposed alternatives for the project. The City will be responsible for
notifications for the meeting. MJ will work with the City to develop a list of stakeholders that should
be invited to the meeting.

Page 4 of 12

Exhibit A
Nashua - Crown Street Park & Ride Project
Scope of Work and Task Descriptions
June 15, 2016

Task 1.6 — Alternatives Development
With consultation with the City, up to three (3) alternatives will be developed potentially including:

250 Space Park & Ride Lot assuming the existing warehouse building will remain

250 Space Park & Ride Lot assuming the existing warehouse building will be demolished
250 Space Park & Ride Lot assuming the existing warehouse building will be demolished
along with a future expansion area.

These concepts will be schematic in nature with no detailed geometry and will account for a future
rail platform. Cost estimates will be performed for each alternative. Landscaping concepts will be
developed by Design Works sub-contractor for each alternative as well.

Task 1.7 — Traffic Analysis

Traffic analyses will be performed to determine the impact of additional traffic resulting from the
proposed Park and Ride lot on the intersections of Crown Street and Arlington Street, Crown Street
and Allds Street, and Arlington Street and East Hollis Street. Synchro software will be used to
perform the evaluations. SimTraffic software will be utilized to present traffic simulations at each
intersection. Evaluations will be conducted to determine if a traffic signal is warranted at the
intersection of Crown Street and Arlington Street and if adjusted traffic signal timings will be
needed at the intersection of Arlington Street and East Hollis Street. The evaluation will also look
at the need for any improvements to the pedestrian accommodations and bus turning movements
along the potential routes for transit buses accessing the Park & Ride lot.

Task 1.8 — Public Involvement — Alternatives Workshop

This workshop will take place after the alternatives have been developed for the project. For the
purposes of this meeting, the alternatives will be presented on aerial photograph base maps. The
public will be encouraged to evaluate and comment on each alternative developed. A comparison
matrix of pertinent project elements will be presented. The objective of the meeting will be to reach
a consensus on the preferred alternative. The City will be responsible for notifications for the
meeting. It is assumed that a specific website will not be required for this project and that no
dedicated presence on social media will be provided. MJ will supply the City with all presentations
and graphics for use on the City website.

Task 1.9 — Engineering Report

After the Alternatives Workshop, MJ will work with City Staff on selecting the preferred alternative
and will prepare an Engineering Study report to documenting the process that led to the selection
of the preferred alternative. The report will include a description of the existing conditions, the
purpose and need for the project, design criteria, description of the alternatives developed, cost
estimates, environmental considerations, warehouse condition assessment, and a conclusion.
This task includes additional public meetings with the Board of Alderman and Planning Board
summarizing the project activities to date and presenting the preferred alternative for approval.
Upon approval by the City, the Engineering Report will be submitted to NHDOT for review.

Page 5 of 12

Exhibit A
Nashua - Crown Street Park & Ride Project
Scope of Work and Task Descriptions
June 15, 2016

Task 2 — Preliminary Design

For the purposes of this scope of work, MJ has assumed that the preferred alternative will include
demolishing the existing warehouse building and constructing a 250 space Park & Ride lot. Ifa
different preferred alternative is selected, the scope and fee will be re-evaluated.

Task 2.1 — Preliminary Plans

Preliminary Plans (60%) will be developed based on the selected aiternative. These plans will
include typical sections, general plan sheets {including existing topography, existing utilities,
existing and proposed right-of-way information, and proposed improvements), grading, and
landscaping plans. Preliminary quantities and an engineer's estimate will also be developed.

The Preliminary Plans will be developed to a 60% level. All plan sheets will be developed at a
scale of 1"=20’.

1.

General Plans —The plans will include existing and proposed features, including such items
as parking space layout, curbing, drainage, and existing and proposed utilities. The plans
will also include construction notes and proposed drainage. A Legends Sheet will be
included as well.

Typical Sections — Typical sections of the proposed Park & Ride lot will be developed.
These sheets will indicate curbing materials and pavement and base course depths.

Grading — Parking lot grading plans will be separate from the general plans and will include
existing and proposed contours, as well as proposed spot elevations.

Landscaping Plans — The plans will include the placement and species of plantings to be
used on the project. Other aesthetic streetscape elements will also be shown on these
plans. Landscaping plan will be developed by Design Works sub-consultant.

Cost Estimate — An engineer’s estimate of probable cost will be developed. The engineer's
estimate will be developed based on pricing information gathered by MJ or provided by
NHDOT cost summaries. The estimate, as with all estimates, should not be construed as
an actual price for construction, but merely the best guess as to the probable cost of
construction.

Utility Design — MJ will work with the City to identify any utility needs for the future rail
platform, including, water, sewer, electric, gas, and telephone. It is assumed that the future
rail platform will need utility services. These services will be shown on the General Plans
and constructed as part of this project to avoid the need to disturb the parking lot when the
rail platform is constructed.

In addition to the plans listed above, the following information will be provided.

e Description of existing drainage and proposed drainage design.
e Proposed Stormwater treatment will be presented.

The Preliminary Plans will be submitted fo the City and NHDOT for review.

Page 6 of 12

Exhibit A
Nashua - Crown Street Park & Ride Project
Scope of Work and Task Descriptions
June 15, 2016

Task 2.2 — Geotechnical Investigations

Project Coordination and Utility Clearance — GZA will review tne proposed site development plans
and make a site reconnaissance to observe existing site features. GZA will coordinate the
subsurface exploration program with MJ and-our test boring subcontractor, New England Boring
Contractors, Inc. (NEBC) of Derry, New Hampshire. Test boring locations will be determined by
GZA using tape ties from prominent site features and/or hand-held GPS which has a precision of
+/- 10 feet. Dig Safe® utility clearance will be completed by NEBC. However, it should be noted
that Dig Safe® will not mark utilities on private or restricted properties. Adjustments in locations
will be made, as necessary, in the field by GZA to address access conditions encountered. GZA
cannot be responsible for damage or repair to underground utilities unknown to us prior to the start
of drilling. MJ will forward available utility information provided by MJ to NEBC for their use in utility
clearance

Subsurface Exploration Program - GZA will subcontract with NEBC to conduct a three-day
subsurface exploration program. We anticipate drilling a total of up to ten to twelve test borings in
that time.

The type and location of stormwater infiltration features has not been determined. Typically, at
least one test boring with a monitoring well is required for each stormwater Best Management
Practice (BMP) location. For the purposes of this budget we have assumed groundwater and
infiltration rates will be required at four locations across the site. Accordingly, four test borings will
be drilled to a depth of 25 feet below ground surface. Standard Penetration Testing will be
performed continuously in the upper ten feet and at approximately five-foot intervals thereafter. A
two-inch-diameter polyvinyl chloride (PVC) groundwater monitoring well will be installed at each of
the four locations to approximately five feet below existing groundwater table elevation. For
budgeting purposes, we have assumed that the wells will be installed up to 25 feet below existing
ground surface.

It is assumed that development water will not be containerized and can be discharged directly onto
the ground. Following development and stabilization, GZA will collect one round of groundwater
level measurements and water quality samples from the four newly installed groundwater
monitoring wells. GZA will also attempt to obtain groundwater depths from the five wells installed at
the site in 2013. If still present, GZA will also collect one water quality sample from groundwater
monitoring well GZ-1 for analysis.

The remaining six to eight test borings will be drilled to depths of 10 feet below ground surface.
The borings will be drilled with a truck-mounted drill rig using either hollow stem augers or drive-
and-wash cased drilling techniques through the overburden soils which are anticipated to consist of
sand and gravel. Standard Penetration Testing will be performed continuously in the upper ten
feet.

GZA will field screen soil samples for volatile organic compounds (VOCs) using a photoionization
detector {PID} using a 10.6 eV lamp.

Based on subsurface conditions documented during the Phase || ESA at the site, we have
assumed that bedrock will not be encountered to the maximum depths proposed in this subsurface

Page 7 of 12