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| EXHIBIT C
SANBORN j]

' HEAD Fee Schedule
i

Building Trust, Bngineering Success.

HTD REE

SANBORN, HEAD & ASSOCIATES, INC.
2016 Schedule of Fees
City of Nashua, New Hampshire

Senior Vice President $198
Vice President $188
Project Director $177
Senior Project Manager $151
Project Manager $141
Senior Engineer/Geologist $123
Project Engineer/Geologist $115
Engineer/Geologist $105
Supervising Technician $94
Senior Engineering Technician $85
Engineering Technician $79
Support Staff $68
Subcontractors and Outside Services Cost plus 10%
Other Direct Expenses Cost plus 10%

Hourly rates will be charged for time worked on the project and for the time required for
travel between the office and the meeting or project site. Local travel will be at IRS allowed
rates.

Overtime hours will be charged using the hourly rates listed above.

Hourly rates for expert witness testimony, including preparation time, and other special
services such as corporate acquisition due diligence studies that generally require a

dedicated commitment of senior staff, will be provided upon request.

Sanborn, Head & Associates, Inc. reserves the right to revise this Schedule of Fees annually.

P:\3000s\3066.06\ Project Control\FY2017 Proposal\SWCSA Std-2016 {Nashua).docx

SANBORN, HEAD & ASSOCIATES, INC. www.sanbornhead.com

\ THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

June 30, 2016
Memo #17-011

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CodeRED CONTRACT (VALUE: $22,000)
DEPARTMENT: 156 EMERGENCY MANAGEMENT, FUND: GENERAL
ACCOUNTING CATEGORY: 54 PROPERTY SERVICES

Please see the attached communication from Justin Kates, Director of Emergency Management, for
information related to this purchase.

Pursuant to § 5-84. Special purchase procedures. A. The competitive bidding process shall not apply
to the following special purchase. (3) Purchases which can be procured through cooperative
intergovernmental purchase agreements with other government jurisdictions.

This is a three (3) year contract and all three (3) years will be funded as a budgeted item in Department
156 Emergency Management.

The Director of Emergency Management and the Purchasing Department recommend awarding this
purchase in an amount of $22,000 to Emergency Communications Network of Ormond Beach, FL.

Respectfully,
q , .

Dan Kooken

Purchasing Manager

Ce: J. Kates J. Graziano

| :
i229 Main Street « Nashua, New Hampshire 03061 Phone (603) 589-3330 e Fax (603) 589-3344

City of Nashua

Office of Emergency Management Justin Kates, Director
603.722.0288
229 Main Street katesj@nashuanh.gov

Nashua, New Hampshire 03060

June 22, 2016

TO: DAN KOOKEN
PURCHASING MANAGER

SUBJECT: | CONTRACT AWARD FOR EMERGENCY NOTIFICATION SYSTEM
(VALUE: $66,000)
DEPARTMENT: 156 EMERGENCY MANAGEMENT; FUND: GENERAL
ACCOUNTING CATEGORY: 54 PROPERTY SERVICES

The City has a need to provide notification services to citizens and businesses. during emergency and
non-emergency situations. Notification by phone, text message, e-mail, and social media can be widely utilized
across all departments in the City. Experience during the past few emergencies in Nashua have demonstrated the
need for this capability.

An Emergency Notification Committee, including representatives of Emergency Management, Police, Fire, Public
Works, Public Health, Community Development, School District, Information Technology, GIS, and Pennichuck
Water met frequently throughout 2016 to review the City’s existing service for emergency and non-emergency
notifications, provided by CodeRED. After comparing many vendors in the field of notification systems and
recognizing the value of retaining our existing caller database that has grown over the past three years, the
committee determined the CodeRED notification system by Emergency Communications Network, LLC provided the
best value, and best service for an unlimited access contract. The contract has been reviewed by our Legal
Department.

Pursuant to NRO § 5-84 (A)(3), the new service will contain pricing and be purchased based on co-operative
General Services Administration (GSA) Contract Schedule 70, Contract #GS-35F-0253W, Special Item Number
132-32. Additionally, other supplier pricing was investigated prior to determining this to be best value for the city. The
Emergency Management Director was able to negotiate the standard GSA pricing down over 65 percent fo a final
cost of $22,000 per year for a three year net contract totaling $66,000. In addition, we were able to include unlimited
service for Pennichuck Water for their entire service area.

Pursuant to NRO § 5-74 (B) which states that a contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose shall be approved
by the full Board of Aldermen before the contract shall become binding on the City.

All three years will be funded by as a budgeted item in Department 156 Emergency Management.
Two additional contract addendums are included to provide local access to FEMA's Integrated Public Alert &

Warning System (IPAWS) and CodeRED’s Weather Warning functionality at no cost for as long as the State of NH
retains a contract for these features as part of their NH Alerts service. These are some of the many benefits to

having a fully interoperable notification service with both the State of NH and the City of Nashua, both utilizing the
CodeRED infrastructure.

The Emergency Management Director and the Emergency Notification Committee recommend awarding the contract
in the amount of $66,000 to Emergency Communications Network, Ormond Beach, FL.

Thank You,

y
/

Justin Kates

CC: J. Griffin J. Graziano

AUTHORIZED

INFORMATION TECHNOLOGY SCHEDULE PRICELIST
GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY
EQUIPMENT, SOFTWARE AND SERVICES

‘The web-based CodeRED® service, from Emergency Communications Network LLC (ECN), was designed specifically to enable
local government officials to record, send and track personalized voice, email and text messages to thousands of citizens in
minutes, as well as to staff members, students or other internal notification uses. The proprietary mapping technology and patented
delivery methods employed by ECN add to the value of this affordable, high-speed notification system that has been in operation

since 1998 and is currently used every day by clients from coast to coast.

- SPECIAL ITEM NUMBER 132-32 - TERM SOFTWARE LICENSES

Software maintenance as a product includes the publishing of bug/defect fixes via patches and updates/upgrades in function and
technology to maintain the operability and usability of the software product. It may also include other no charge support that are
included in the purchase price of the product in the commercial marketplace. No charge support includes items such as user blogs,
discussion forums, on-line help libraries and FAQs (Frequently Asked Questions), hosted chat rooms, and limited telephone, email

and/or web-based general technical support for user’s self diagnostics.

Software maintenance as a product does NOT include the creation, design, implementation, integration, etc. of a software package.

These examples are considered software maintenance as a service.

FSC CLASS 7030 - INFORMATION TECHNOLOGY SOFTWARE

Large Scale Computers

Operating System Software
Application Software

Electronic Commerce (EC) Software
Utility Software

Communications Software

Core Firiancial Management Software
Ancillary Financial Systems Software

Special Physical, Visual, Speech, and Hearing Aid Software

Microcomputers

Operating System Software
Application Software

Electronic Commerce (EC) Software
Utility Software

Communications Software

Core Financial Management Software
Ancillary Financial Systems Software

Special Physical, Visual, Speech, and Hearing Aid Software

General Services Administration

Federal Acquisition Service

Pricelist current through Modification # , dated

Products and ordering information in this Authorized FSS Information Technology Schedule Pricelist are also available on the

GSA Advantage! System (http://www.gsaadvantage.gov).

Emergency Communications Network, LLC

780 West Granada Blyd
Ormond Beach, FL 32174
866-939-0911
ECNetwork.com

Contract Number: GS-35F-0253 W

Period Covered by Contract: 2/17/2010 — 2/16/2020

assigned by Professional Consultant to perform work under this contract. Approved key
personnel shall not be taken off of the project by Professional Consultant without the prior
written approval of the City of Nashua, except in the event of termination of employment.
Professional Consultant shall, if requested to do so by the City of Nashua, remove from the
job any personnel whom the City of Nashua determines to be incompetent, dishonest, or
uncooperative.

. CITY OF NASHUA REPRESENTATIVE The City of Nashua may designate a City of Nashua
representative for this contract. If designated, all notices, project materials, requests by
Professional Consultant, and any other communication about the contract shall be
addressed or be delivered to the City of Nashua Representative.

. CHANGES TO SCOPE OF WORK The City of Nashua may, at any time, by written order,
make changes to the general scope, character, or cost of this contract and in the services or
work to be performed, either increasing or decreasing the scope, character, or cost of
Professional Consultant's performance under the contract. Professional Consultant shall
provide to the City of Nashua within 10 calendar days, a written proposal for accomplishing
the change. The proposal for a change shall provide enough detail, including personnel
hours for each sub-task and cost breakdowns of tasks, for the City of Nashua to be able to
adequately analyze the proposal. The City of Nashua will then determine in writing if
Professional Consultant should proceed with any or all of the proposed change. If the
change causes an increase or a decrease in Professional Consultant's cost or time required
for performance of the contract as a whole, an equitable adjustment shall be made and the
contract accordingly modified in writing. Any claim of Professional Consultant for
adjustment under this clause shall be asserted in writing within 30 days of the date the City
of Nashua notified Professional Consultant of the change.

When Professional Consultant seeks changes, Professional Consultant shall, before any
work commences, estimate their effect on the cost of the contract and on its schedule and
notify the City of Nashua in writing of the estimate. The proposal for a change shall
provide enough detail, including personnel hours for each sub-task and cost breakdowns
of tasks, for the City of Nashua to be able to adequately analyze the proposal. The City of
Nashua will then determine in writing if Professional Consultant should proceed with any
or all of the proposed change.

Except as provided in this paragraph, Professional Consultant shall implement no change
unless the City of Nashua in writing approves the change. Unless otherwise agreed to in
writing, the provisions of this contract shall apply to all changes. The City of Nashua may
provide verbal approval of a change when the City of Nashua, in its sole discretion,
determines that time is critical or public health and safety are of concern. Any verbal
approval shall be confirmed in writing as soon as practicable. Any change undertaken
without prior City of Nashua approval shall not be compensated and is, at the City of
Nashua's election, sufficient reason for contract termination.

. CITY OF NASHUA COOPERATION The City of Nashua agrees that its personnel will
cooperate with Professional Consultant in the performance of its work under this contract
and that such personnel will be available to Professional Consultant for consultation at
reasonable times and after being given sufficient advance notice that will prevent conflict
with their other responsibilities. The City of Nashua also agrees to provide Professional

GC 3 of 13

Table of Contents

Table of Contents

Information for Ordering Activities

Terms and Conditions Applicable to Term Software Licenses
(Special Item 132-32)

USA Commitment to Promote Small Business Participation
Procurement Programs

Product Pricing

Page 2

Pages 3-8

Pages 9-1]

Page 12

Page 13-18

Page 2

INFORMATION FOR ORDERING ACTIVITIES
APPLICABLE TO ALL SPECIAL ITEM NUMBERS

SPECIAL NOTICE TO AGENCIES: Small Business Participation

SBA strongly supports the participation of small business concerns in the Federal Acquisition Service. To enhance Smail Business
Participation SBA policy allows agencies to include in their procurement base and goals, the dollar value of orders expected to be
placed against the Federal Supply Schedules, and to report accomplishments against these goals.

For orders exceeding the micropurchase threshold, FAR 8.404 requires agencies to consider the catalogs/pricelists of at least three
schedule contractors or consider reasonably available information by using the GSA Advantage! ™ on-line shopping service
(www.gsaadvantage.gov). The catalogs/pricelists, GSA Advantage!™ and the Federal Acquisition Service Home Page
(www.fss.gsa.gov) contain information on a broad array of products and services offered by small business concerns.

This information should be used as a tool to assist ordering activities in meeting or exceeding established smail business goals. It
should also be used as a tool to assist in including small, small disadvantaged, and women-owned small businesses among those
considered when selecting pricelists for a best value determination.

For orders exceeding the micropurchase threshold, customers are to give preference to small business concerns when two or more
items at the same delivered price will satisfy their requirement.

1. GEOGRAPHIC SCOPE OF CONTRACT:

Domestic delivery is delivery within the 48 contiguous states, Alaska, Hawaii, Puerto Rico, Washington, DC, and U.S. Territories.
Domestic delivery also includes a port or consolidation point, within the aforementioned areas, for orders received from overseas
activities.

Overseas delivery is delivery to points outside of the 48 contiguous states, Washington, DC, Alaska, Hawaii, Puerto Rico, and U.S.
Territories. ,

Offerors.are requested to check one of the following boxes:
[ ] The Geographic Scope of Contract will be domestic and overseas delivery.
[ J The Geographic Scope of Contract will be overseas delivery only.
[X] The Geographic Scope of Contract will be domestic delivery only.

2. CONTRACTOR’S ORDERING ADDRESS AND PAYMENT INFORMATION:

Emergency Communications Network, LLC
780 West Granada Blvd
Ormond Beach, FL 32174
866-939-0911
ECNetwork.com

Contractor must accept the credit card for payments equal to or less than the micro-purchase for oral or written orders under this
contract. The Contractor and the ordering agency will use the credit card for dollar amounts over the micro-purchase threshold
(See GSAR 552.232-79 Payment by Credit Card). In addition, bank account information for wire transfer payments will be
shown on the invoice.

The following telephone number(s) can be used by ordering activities to obtain technical and/or ordering assistance:

866 939 0911

3. LIABILITY FOR INJURY OR DAMAGE

The Contractor shall not be liable for any injury to ordering activity personnel or damage to ordering activity property arising from
the use of equipment maintained by the Contractor, unless such injury or damage is due to the fault or negligence of the
Contractor.

Page 3

4, STATISTICAL DATA FOR GOVERNMENT ORDERING OFFICE COMPLETION OF STANDARD FORM
279:

Block 9: G. Order/Modification Under Federal Schedule

Block 16: Data Universal Numbering System (DUNS) Number: 80-123-7293
Block 30: Type of Contractor — B: Other Small Business

Block 31: Woman-Owned Small Business - NO

Block 36: Contractor's Taxpayer Identification Number (TIN): 59-3579383

4a. CAGE Code: 4TVW4
Ab. Contractor has registered with the Centra! Contractor Registration Database.
5. FOB: DESTINATION

6. DELIVERY SCHEDULE

a. TIME OF DELIVERY: The Contractor shall deliver to destination within the number of calendar days after receipt of
order (ARO), as set forth below:

SPECIAL ITEM NUMBER DELIVERY TIME (Days ARO)
132-32 , 30 Days
b. URGENT REQUIREMENTS: When the Federal Supply Schedule contract delivery period does not meet the bona fide

urgent delivery requirements of an ordering activity, ordering activities are encouraged, if time permits, to contact the Contractor
for the purpose of obtaining accelerated delivery. The Contractor shall reply to the inquiry within 3 workdays after receipt.
(Telephonic replies shall be confirmed by the Contractor in writing.) If the Contractor offers an accelerated delivery time
acceptable to the ordering activity, any order(s) placed pursuant to the agreed upon accelerated delivery time frame shall be
delivered within this shorter delivery time and in accordance with all other terms and conditions of the contract.

7. DISCOUNTS: Prices shown are NET Prices; Basic Discounts have been deducted.
a Prompt Payment: 0% - 30 days from receipt of invoice or date of acceptance, whichever is later.
b. Quantity 10% additional discount for quantities in excess of 5 licenses
c. Doliar Volume None
d. Government Educational Institutions Government Educational Institutions are offered the same discounts as all

other Government customers.*
e. Other. None
8. TRADE AGREEMENTS ACT OF 1979, as amended:

All items are U.S. made end products, designated country end products, Caribbean Basin country end products, Canadian end
‘products, or Mexican end products as defined in the Trade Agreements Act of 1979, as amended.

9. STATEMENT CONCERNING AVAILABILITY OF EXPORT PACKING: None

10. Small Requirements: The minimum dollar value of orders to be issued is $100.

11. MAXIMUM ORDER (All dollar amounts are exclusive of any discount for prompt payment.)
a. The Maximum Order value for the following Special Item Numbers (SINs) is $500,000:

Special Item Number 132-32 - Term Software Licenses

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