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PROPOSAL FOR THE CITY OF NASHUA
ARPA ADMINISTRATIVE SERVICES

Our overall philosophy when approaching ARPA investments can be summarized in the graphic below:

3 iparametrics @mel oh

1. Prioritize Good Governance 2. Leverage your ARPA Aid 3. Invest in Best Uses for Long-Term
= Convene ail stakeholders and » Use a thoughtful — strategic Recovery

build consensus planning process * Invest in urgent health and
* Follow allowable uses under » Leverage with ARPA, FEMA, and economic needs

ARPA other federal sources Priontize short-term investments

Meet all accounting and reporting
rules

Comply with all local and state
laws/ordinances

Ensure transparency throughout

Do not create future budget
deficits

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Coordinate with other state and
local programs

Collaborate with community
partners and organizations

Use existing delivery systems for
efficiency

Don't reinvent the wheel: learn
from others

2. Leverage
BCT WAN Te

with lasting benefits

Identify and address pre-COVID
inhibitors to growth

Move quickly to simulate faster
recovery

Measure progress throughout ta
inform ongoing plan

PAGE 30

Pembroke NH Office
98 Sheep Davis Road
Pembroke, NH 03275

JOHN DEERE Office: (603) 225-2769
Fax: (603) 225-4650
WWW. Nortrax.Com
Prepared For: GITY OF NASHUA Prepared By: JEFF COSSEBOOM
229 MAIN STREET SERVICE SUPERVISOR
NASHUA, NH 03060 NORTRAX ING
NORTRAX PROVIDES PARTS & SERVICE FOR ALL-MAKES & MODELS
Cust. # Purchase Order # Year Make Model Hours Serial #
JOHN DEERE 270DLC FF270DX703599
Extended
DESCRIPTION OF REPAIRS QTY PARTS LABOR Total
REPLACEMENT OF HYDRAULIC PUMP WITH REMAN UNIT AFTER PUMP DRIVE SHAFT WAS
FOUND TO BE CRACKED. ALSO INLCUDES REPLACEMENT OF PUMP DRIVE GOUPLER, PUMP
SUCTION HOSES, AND NEW HYDRAULIC FILTERS AND HYDRAULIC OIL.
$ 16,993.21} $ 2,150.00 | $ 19,143.21
CORE CREDIT FOR HYDRAULIC PUMP UPON INSPECTION BY JOHN DEERE REMAN $ _{1,000.00)
TIME FOR TECH TO DIAGNOSE PROBLEM WiTH HYDRAULIC PUMP NOISE ON 5-11-16 $ 750.00
PARTS
7 . LABOR
Nortrax Would Like To Thank You For The Opportunity To Earn Your Business —
TOTAL"! $ 18,893.27

THE ABOVE PROPOSAL IS BASED UPON LABOR RATES, PARTS PRICES, AND CONDITION OF MACHINE EXISTING ON THE DATE OF THE PROPOSAL

INDICATED ABOVE. THE CUSTOMER WILL BE ADVISED OF ANY CHANGES OR REVISIONS OR ADDITIONAL WORK REQUIRED PRIOR TO START OF WORK.
CUSTOMER AGREES TO NORMAL TERMS UNLESS STATED OTHERWISE (NET 10TH PROX.) ALL PURCHASES SUBJECT TO CREDIT APPROVAL

CUSTOMER AUTHORIZATION;

Quote #:

Date:

Valid for 30 Days

, THE CITY OF NASHUA “tie Gate City

Financial Services

Purchasing Department

April 28, 2016
Memo #16-134

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF SIX (6) SETS OF GLOBE CLASSIC METRO ADVANCE PERSONAL
PROTECTIVE EQUIPMENT (PPE) (VALUE: $10,250)
DEPARTMENT: 152 FIRE; FUND: GENERAL FUND OPERATING BUDGET
ACCOUNT CLASSIFICATION: 61 SUPPLIES AND MATERIALS

Please see the attached communication from Deputy Fire Chief George A. Walker to Brian Rhodes,
Assistant Chief of Nashua Fire Rescue dated April 25, 2016 for information related to this request.

Pursuant to NRO § 5-84 (A) (7) Purchases under extensions of contracts when noprice increase exceeds
10%. This price is the same as our fall of 2015 price.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of these products from
Bergeron Protective Clothing of Epson, NH in the amount of $10,250. ~

Respectfully, .

Dan Kooken
Purchasing Manager

Ce: S. Galipeau B. Rhodes G. Walker J. Graziano

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344 ©

hi lua Fire Rescue
Adnint strative Office
7O Eas! Hollis S treet, tL. Nashua, NH GSO66
Wa aS attire Gorn

To: Brian D. Rhodes, Assistant Chief of Department
From: George A Walker, Deputy Fire Chief

Re: PPE Procurement

Date: April 25, 2016

Chief Rhodes,

Group 2- Station 4
Nashua Fire Rescue
(603) 594-3645
Walkerg@nashuanh.gov

lam requesting permission to move forward with the procurement of 6 (six) sets of Globe
Classix Metro Advance Personal Protective Equipment (PPE) quoted at $1,700.66 per set.
The total for this order is $ 10,250.00 including shipping, from Bergeron Protective

Clothing.

This is the same pricing as the fall 2015 order which is part of the 3 year contracted price

increase per year of no more that 5% through June 30, 2016.

5 sets will be issued to newly hired (May 2016) members, and one set will replace the

oldest in service set of PPE.

I have included the specifications for the PPE that will be manufactured by Globe

Manufacturing, a New Hampshire Company.

Respectfully,
wy

George A. Walker
Deputy Fire Chief

Ea

Deputy Chief George Wall

ee

IGE Fe ial reece!

PHOTEH TYE CLOTHING
a
¥ atimited Hability company

1024 Sunccok Valley Hwy., Unit 5-D
Epsom NH, 03234

TEL: 603.736.8500

www. BergeronProtectiveClothing.com

Bill To

Nashua Fire Rescue
City Of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua NH 03061-2019

~ Quantity.” Style
6 K27LMBM Globe Classix Metro Jacket, Advance

Coler: Geld

-Advance Outer shell
-Caldura SL2i Thermal Liner
-Crosstech Black Moisture barrier

QUOTATION

Doc. Date: 04/15/2016

Payment Terms : NET30
Valid Until: 06/30/2016

Customer PO:
Salesperson : Maureen Gneccoa

Page: Page 1 of 2

Ship To:

Deputy George Walker
70 Hollis. East Street
Nashua NH 03060-0306

“\ Deseription @. ie _ UnitPrice. . . Your Cost _

965.75 5,794.52

-3-inch Lime/yellow triple trim NYC style

(officers red/orange)

-3-inch Scotchlite letters arched row B:
-Snaps in/Hook and Dee out closure
-2 x10 x 6 half high pockets

-Full Keviar lined pockets

-Sunlance Flashlight holder-right chest

"NASHUA"

-Self mic strap on stormflap, top slanted towards Seft

side

-Self mic strap above utility pocket

-Utility pocket 2x4x8 left chest

~Black Gemini XT cuffs

-Nomex wrister with thumb {cop

-Crosstech adjustable sleeve wells

-Ne trim on bottom of extended back
6 427LMB Globe, G-Xtreme Pant, Advance

Color: Gold

734.91 4,409.46

Financing aptions available on some turnout gear purchases, Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject fo change by the Manufacturer without nolice. TERMS are NET 30 DAYS.

From: BERGERON PROTECTIVE CLOTHING LLC

To: Nashua Fire Rescue

| Quantity. Style

- Description ©

-Advance

-Caldura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch Lime/yellow triple trim at cuff
(officers red/orange)

-Zipper/Velcro fly closure

-Nomex belt closure

-Dragon hide knees

-Silizone padded knees sewn on liner
-2x10x10 pockets

-Kevlar lined expansion pockets
-Black Gemini XT self cuffs

Document No.: 200351

Doc, Date: 04/15/2016

Es

Unit Price. -

Subtotal
Shipping & Handling
Total

10,203.98
39.00
10,242.98

Financing options available on some turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject to change by the Manufacturer without nolice, TERMS are NET 30 DAYS.

THE CITY OF NASHUA “the Cate City’

Financial Services

Purchasing Department

May 12, 2016
Memo #16-138

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AWARD OF LIBRARY CHILDREN’S ROOM FLOORING CONTRACT (VALUE: $29,715)
DEPARTMENT: LIBRARY; FUND: LIBRARY LOST/DAMAGED FINES ACCOUNT
ACCOUNT CLASSIFICATION: 71 EQUIPMENT

Please see attached communication from Jennifer McCormack, Library Director dated May 2, 2016 for
the information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Library Director and the Purchasing Department recommend awarding the contract for this purchase
to Atkinson Carpet and Flooring of Haverill, MA in the amount of $29,715.

Respectfully,

Purchasing Manager

Cc: J McCormack J Graziano

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

. Nashua

Library

May 2, 2016

To: John Griffin, CFO
From: Jennifer McCormack, Director
RE: RFQO0173-042816 Children’s Room flooring

Mr. Griffin:

The current carpeting in the Children’s room is stained, worn and unsafe due to its poor
condition. The library is replacing this flooring with carpet tiles of the same type recently
installed at City Hall. Included in this project is the moving of stacks and materials in the
Children’s room so the new flooring will extend under all of the stacks.

An invitation for bids (RFQ0173-042816) was sent te 8 vendors and posted on the city’s website
on April 4, 2016. A mandatory pre-bid conference was held on Friday April 8, 2016 and was
attended by representatives fram 2 companies. We received bids from both of those

companies:

Atkinson Carpet $29,715.00
AJ Rose Carpets and Flooring $37,897.19

Based on our evaluation of the proposals | am recommending that Atkinson Carpet be awarded
the contract for this project. Their bid was lower and they have been recommended by Jay
Hunnewell for their work on the carpet installation in City Hall.

This project will be paid for from the library's Lost/Damaged fines account, with installation

expected to occur in July, 2016.

Sincerely,

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

Atkinson

PROPOSAL
May 5, 2016
To: | Nashua Public Library
2 Court Street
Nashua, NH 03060
Attn: Jennifer McCormack

Re: — Children’s Area Carpet Replacement

Thank you for the opportunity to quote this project. We propose the following:

Supply and install 639.86 sq. yds. of Interface carpet tiles in style Top Stitch, color Pewter, and
29.9 sq. yds. of style Viva Colores in colors Ceruleo, Naranja, Rojo, Verde Primavera, and
Amarillo (1 box = 20 tiles of each color) and Johnsonite 4” rubber base in color TBD. Pricing
includes receiving and redelivering materials, rip up and removal of existing materials, minor
floor prep per manufacturer’s specifications, including scrapping up and vacuuming existing
adhesives and filling minor cracks and indentations with Portland based cement, moving and
lifting bookshelves, as well as book removal and replacement, Tactiles and adhesives, freight,

and labor during normal working hours.

TOTAL = $29,715.00
Please call with any questions.
Sincerely,

Andrea Hood

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the Owner: City of Nashua, New Hampshire
229 Main Street
Nashua, NH 03060-2019

And the Contractor: Atkinson Carpet
11 Rogers Rd.
Haverhill, MA 01835

and its successors, transferees and assignees (together “Contractor’’)

For the following Project: RFQ0173-042816 Children’s Room flooring at the Nashua Public Library

ARTICLE 1 — THE CONTRACT DOCUMENTS

The Contractor shall complete the work described in the Contract Documents for this project. The
documents consist of:

This Agreement signed by the Owner and Contractor, including the General Terms and Conditions;
Scope of Work;

Drawings and Specifications provided in the bid documents;

Change Order Form;

Insurance Certificate;
Written change orders for minor changes in the Work issued after execution of this Agreement; and

Fully Executed Owner Purchase Order

N QAR WN

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposals and the terms of this Agreement, a written
change order and/or fully executed Owner Purchase Order, the terms of this Agreement, the written change
order or the fully executed Owner Purchase Order shall control over the terms of the Proposals

ARTICLE 2 —- DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION DATE

The date of commencement shall be the date of the Notice to Proceed. Substantial Completion shall be
On or before August 30, 2016
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