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City of Nashua
DPW - Engineering Department
2076 Street Paving Program

Item No. Quantity Units DESCRIPTION REFERENCE NO. , Unit Price Total Price
{ 180 EA Manhole Framas with 6” Rise 200611 | 18, 3q AlZIO,a0
3 4140 EA Sewer Manhole ewer Raised Letters 200628 7 bd om Lut. -
3 40 EA Drain Manhole covers wath Raised Letters 200627 Flo 66 TOfet. -
4 40 EA 4 Flange Catch Basin Frames wilh 4" Rise §32111 Eee So ALAC ; Bes
5 20 EA 3 Flange Caich Basin Frames with 4” Rise 632113 {{ a. lbs aQ42 20
6 10 EA 3 Flange Catch Basin Frames with 8" Rise 532013 Jas S83 [ASS 30
7 70 EA Catch Basin Grates 532031 7, 5O te LAS. “

TOTAL SID PRICE /, Z & 79 ,SO

Dollars and Cents

“All untts shall be US products.

“All units shali be Heavy Duty.

“Prices are to be quoted FOB delivered to the Clty of Nashua laydown yard at 6 Riverside St, Nashua, NH C3062
“Delivery wil be required within ten (10) days after issuance of Purchase Order

*Shop Drawings and Certificates of Compliance will ba required.

Supplier _fevquson (nlehywoc’s TNC.

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Authorlzed S!gnatura: DD pee LE CB
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REPORT OF THE FINANCE COMMITTEE
MAY 18, 2016

A meeting of the Finance Committee was held on Wednesday, May 18, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman Sean M. McGuinness
Alderman Richard A. Dowd
Alderman-at-Large Brian S. McCarthy, Arrived after Roll Call

Also in Attendance: Jeanne Walker, Deputy Manager of Engineering
Derek Danielson. Sr. Financial & Operations Analyst

PUBLIC COMMENT
DISCUSSION

Discussion of Nashua Artists and Court Street

Mayor Donchess

We were thinking we were wanting to update the committee regarding the potential of the artists moving into
Court Street. The figures regarding the improvements that would be needed there are so much influx that at
this point, we’d like to get things nailed down more specifically before we have anyone come in. That was
going to be Sarah Marchant.

COMMUNICATIONS

From: Mayor Jim Donchess
Re: Emergency Change Order — Nortax Po #126247 — Repair Excavator

MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Six (6) Sets of Globe Classic Metro Advance Personal Protective Equipment (PPE)
(Value: $10,250)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM BERGERON PROTECTIVE CLOTHING IN THE AMOUNT OF $10,250. FUNDS ARE AVAILABLE
IN DEPARTMENT 152 FIRE; GENERAL FUND OPERATING BUDGET; 61, SUPPLIES AND MATERIALS
MOTION CARRIED

Finance — 05/18/16 Page 2

From: Dan Kooken, Purchasing Manager
Re: Award of Library Children’s Room Flooring Contract (Value: $29,715)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO ATKINSON CARPET & FLOORING IN THE AMOUNT OF $29,715. SOURCE OF FUNDING IS
DEPARTMENT 179, PUBLIC LIBRARY; LIBRARY LOST/DAMAGED FINES ACCOUNT, 71,
EQUIPMENT

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: | To Approve Contracts for Admin Services to Anthem BlueCross and Blue Shield, Harvard Pilgrim
Healthcare and the Hartford (Value: Not To Exceed $1,395,000):

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACTS TO ANTHEM BLUECROSS BLUE SHIELD IN
AN AMOUNT NOT TO EXCEED $1,140,000; HARVARD PILGRIM HEALTHCARE IN AN AMOUNT NOT-
TO-EXCEED $225,000; AND THE HARTFORD IN AN AMOUNT NOT-TO-EXCEED $0.15 PER $1,000 OF
AD&D INSURANCE PER MONTH. FUNDS ARE AVAILABLE IN DEPARTMENT 111, HUMAN
RESOURCES; BENEFITS SELF INSURANCE FUND

ON THE QUESTION
Larry Budreau, Human Resources Director

| can’t really speak to before, but | can tell you that when these annual contracts are renewed each year, it
came to our attention. Mayor Donchess suggested that it was appropriate to bring them forward to the finance
committee, so | put together the exhibit that you see. The contracts were enclosed in my materials. They are
ongoing contracts. The contracts, themselves, have been in place for a number of years in most cases. They
are for administrative services only. The spend for claims totally for the city is well over $30 million, about 32 —
34 million. This is what we pay to Anthem and to Harvard Pilgrim to administrator our plans. It allows our
employees to access their providers through their networks. They do all the claims processing. That’s this
piece. Because of the cost of just this, we believe from now on we will come annually before this committee
before we ask the Mayor to approve what we call rate sheets.

MOTION CARRIED
UNFINISHED BUSINESS — None
NEW BUSINESS — None

TABLED IN COMMITTEE

MOTION BY ALDERMAN SIEGEL TO TAKE FROM THE TABLE THE COMMUNICATION REGARDING
THE LED STREET LIGHT CONVERSION PROJECT
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: LED Street Light Conversion Project (Value: $1,455,694)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO SIEMENS INDUSTRY, INC., IN THE
AMOUNT OF $1,455,694. SOURCE OF FUNDING IS DEPARTMENT 161, STREET; LED LIGHTING BOND

ON THE QUESTION

Finance — 05/18/16 Page 3

Alderman Siegel

I’d like to note for the record that we’ve been joined by Alderman McCarthy.

Mayor Donchess

This came up at the last meeting. The committee asked that the specifics regarding the deadline for
completion be included. We're back before you with the complete contract.

Alderman Siegel

It’s nice to see the real contract, but | feel like we’re playing a bit of whack a mole. Last time we had just the
appendix with a list of items, but we didn’t have the contract. Now we have the contract but we don’t have the
adjoined document that details those particular items that we are buying. This has to go to the full Board
anyway. We can keep spinning wheels going back and forth in committee, but if we could at least get the two
documents together for full Board approval, I’d be happier.

Jeanne Walker
| have a couple of copies here that | can leave.

MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE THE COMMUNICATION
REGARDING THE LED CONTRACT PROPOSAL WITH SIEMENS
MOTION CARRIED

Alderman Clemons

| think this was approved last term before | was on the Board. | just have two general questions. Does the
contract include the installation of the lighting? The second question is: Is this bond going to pay for itself
through the savings that we supposedly would have with the LEDs?

Ms. Walker
Yes, this contract with Siemens is for the supply of the lights as well as the installation.
Mr. Danielson

The bond can be structured such that the savings from the lights would equal the debt service. It can be done
a number of ways, but yes.

Mayor Donchess

The lighting budget item in the 2016 budget is about $834,000. By undertaking the LED project and converting
the lights we can save approximately 40 percent on the electricity. That’s a little over $300,000. As you can
see, bonding an amount of about $1.5 million over 10 — 20 years is clearly going to cost less than the
$300,000. In the budget you have before you, we are projecting a savings next year of $200,000 net. We're
projecting electric savings of $200,000.

Alderman Siegel

We didn’t approve this last term. We let it sit there because there was some questions about the LED light
temperature. We didn’t actually act on that. We did determine last time that the savings were enormous. It
was like a six-year payback or less.

Finance — 05/18/16 Page 4

Mayor Donchess

Another thing | think the committee did well in the last term was there was a proposal to sole source this to a
different provider. The committee asked that it be put out to bid. The amount of for the sole source that was
being considered last term was | think $2.1 million or $2.2 million. Now it’s a little less than $1.5 million. By
putting it out to bid, we saved $600,000 - $700,000.

Alderman Cookson
What's the estimated lifespan of the LED?
Mr. Danielson

Twenty years. The lights start off say at 100 percent. By the time it gets to 20 years, there’s a term in the
industry where it depreciates to 70 percent of output. It still produces light but that’s when it is considered not
as good, so 20 years.

Alderman McCarthy

| had asked this question last time but | haven’t followed it since. When we bid these out, what did we specify
in terms of things to do with light pollution and how does this vendor fare against everybody else that
responded?

Ms. Walker

With LEDs the light is much more concentrated so you have a much lower cutoff. LEDs have less light
pollution inherent in the LED fixtures.

Mr. Danielson

| didn’t specify anything to do with light pollution, but the directionality of the light should be more downward
than the current lights where it has reflector and goes kind of in a circle

Alderman McCarthy

So we didn’t have any light pollution criteria in the bid. What did we do about radio frequency interference?
Ms. Walker

We did not address that.

Alderman Siegel

Last time we spoke about this a lot of the issues with light pollution, if you want to call it that, have to do with
how the housing is set up and where it is aimed and the reflecting of the surface it is aimed at. Given that most
of these are street lights and are aimed at a black asphalt surface, | don’t think scattering of light off the surface
in general will be a problem. It’s more of a problem off of like a sidewalk. | think that was less of an issue.
Then the question becomes are we using 3K or 4K lighting. The 3K more akin to the yellowish end. | know
there was some issued raised by one of the gentleman whether or not this would affect your sleep patterns.
Unfortunately that gentleman | can say categorically had his facts wrong and didn’t read the original study
where it’s actually 5K light that’s the problem not 4K. We are talking about lighting streets. We want light that
people can see in. | know if you go through any of the wards right now, you look at our current street lights, my
eyes are bad; I’m older and | can’t see. I'd like to be safe.

Finance — 05/18/16 Page 5

Alderman McCarthy

| asked for two reasons. One, there is a huge variance in how well street light products throw light on the
ground. For those of us who like to look at the sky, we’d rather not have it there. For those of us who like to
look at the ground, we’d really like to have it there. The more efficient the fixtures are, the better off everybody
is. | was just wondering if we had taken that into account.

Mayor Donchess

| think as we discussed this last term, in fairness to the staff, we had not asked them at that point. Even
though we had been through this a number of times at the finance committee, we did not ask them to put
anything like that in the bid.

Alderman McCarthy

| had brought that issue up last term. I’m disappointed it was not addressed.

Mayor Donchess

If you did, I’m sorry. | didn’t recall that.
Alderman Dowd

When we first had someone in showing us the lights, the lighting in question could be set at variable
brightness’s. Are these able to be modified as to the amount of light they are throwing? Who is going to
determine what’s the intensity is and which locations in the city?

Mayor Donchess

The second bid you see, the second line, base proportional with control system, includes the so-called smart
control that would enable the city to alter the amount, the brightness of the lights. However, after we put this
out to bid we received a visit from EverSource who told us it is a violation of the their current tariff for there to
be smart meters on LED lights. Manchester had talked about putting these in, but did not. This was the first
we knew that there was a tariff that would prohibit this. Even though some of the people involved disagreed or
would have liked to recommend the smart meters, it just didn’t seem like a legal fight with EverSource at the
PUC over an existing tariff was really worthwhile. It seemed apparent that the tariff did provide, as they
claimed, so the presentation here is on the base proposal without the smart meter.

Alderman Siegel

Addressing Alderman McCarthy’s question about lights gathering upward, they did bring in the housings last
time. They were well shrouded. We didn’t have a specification with how much light would be scattered up but
looking at solid metal, | think it’s fairly safe to say that it didn’t seem like it would be a problem.

Mayor Donchess

Alderman Dowd asked a second question, which | did not answer. Who is going to decide. There is
incorporated in the bid a test: 4,000 versus 3,000. The two types or brightness’s of light can be viewed by the
decision makers. Without direction from the committee, we would have public works make a choice,
determining whether in the neighborhoods we might include the lower light. If the committee wanted input
there, | suppose we would bring that issue back to the finance committee or some other committee of the
board of aldermen.

Finance — 05/18/16 Page 6
Alderman Dowd

My follow up question would be: is there a difference in electricity from 3,000 to 4,000? How do we calculate
that savings?

Mayor Donchess

| think the answer to that is the tariff says what the bill is going to be. There would be no difference in billing
between a 3,000 and 4,000. The smart meter would enable the city to get into that maybe in the future but
without the smart meter, the tariff brings the bill down.

Alderman McCarthy

The problem with the tariff is the lights have to be at constant wattage. You can probably put variable
luminosity bulbs in but you are not going to save any money because the tariff says we bill you by the number
of hours of darkness times the wattage you told us was in the light bulbs. If we put 40 watt lights in and run
them at 20, we're still going to pay for 40. | think Alderman Dowd’s question is: Is the wattage different
depending on what temperature you run the lights at, which would set the initial value that the tariff is based
on.

Mayor Donchess

Maybe Ms. Walker knows that. My understanding is if we were to put different bulbs in the neighborhoods with
3000 that is what would be there. We wouldn’t be able to change that.

Ms. Walker

It does not change the billing rate. It is a set billing rate regardless whether it’s 3,000 or 4,000. The ability to
dim ties back into the smart meters. If we were allowed to install the smart meters, we would be able to dim
the lights to turn them on gradually as the sun goes down and the opposite when the sun is coming back up.

You would reduce the amount of energy that you were expending but because we couldn't do that that’s not
part of the equation.

Alderman Siegel

There’s probably a more immediate concern which is the 4K fixtures are more widely available through multiple
sources than the 3K fixtures. There’s a reason that we probably want to standardize on something that is more
widely available. You don’t want to find 25 years down the road that we bought the Beta version.

Alderman McCarthy

VHS isn’t worth much at the moment either.

Alderman Siegel

No it’s not, but at the time...

MOTION CARRIED

Finance — 05/18/16 Page 7
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE

CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR

THE PERIOD TO APRIL 29, 2016 TO MAY 12, 2016

MOTION CARRIED

PUBLIC COMMENT — None

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:25 p.m.

Alderman Ken Siegel
Committee Clerk

FINANCE COMMITTEE

MAY 18, 2016

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

DISCUSSION

Discussion of Nashua Artists and Court Street

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency Change Order — Nortax Po #126247 — Repair Excavator

Dan Kooken, Purchasing Manager

Purchase of Six (6) Sets of Globe Classic Metro Advance Personal Protective Equipment (PPE)
(Value: $10,250); Department: 152 Fire; Fund: General Fund Operating Budget; Account
Classification: 61 Supplies And Materials

Dan Kooken, Purchasing Manager
Award Of Library Children’s Room Flooring Contract (Value: $29,715); Department: Library;
Fund: Library Lost/Damaged Fines Account; Account Classification: 71 Equipment

Dan Kooken, Purchasing Manager
To Approve Contracts for Admin Services to Anthem BlueCross and Blue Shield, Harvard Pligrim
Healthcare and the Hartford (Value: Not To Exceed $1,395,000); Department: Human Resources:
Fund: Benefits Self Insurance Fund

UNFINISHED BUSINESS — None

NEW BUSINESS — None

TABLED IN COMMITTEE

: Dan Kooken, Purchasing Manager

LED Street Light Conversion Project (Value: $1,455,694)
Department: 161 Street; Fund: Bond; Activity: LED Lighting
Tabled — 5/3/16

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess

Mayor - City or NasHUA

To: Board of Aldermen

Filed With: — Patricia Piecuch, City Clerk

From: Jim Donchess
Date: May 11, 2016
Re: Emergency Change Order — Nortax PO #126247 — Repair Excavator

Pursuant to 5-90 (G) of the NRO, I have authorized an emergency change order for the repair of
the excavator at the Four Hills Landfiii in the amount of $18,893.21 to Purchase Order #126247
with Nortrax.

Nortrax originally quoted the replacement of the hydraulic pump coupler in #30 the John Deere
270D Excavator used at the Four Hills Landfill for loading demolition into trailers for transport.
The Nortrax technician removed the hydraulic pump assembly to replace the hydraulic pump
coupling. During the removal and inspection process it was found that the hydraulic pump shaft
was cracked from the catastrophic failure of the hydraulic pump coupling. When the shaft
cracked internal damage to the pump occurred contaminating the hydraulic system.

Specifically, this change order will provide for the items listed below:
Replacement of the hydraulic pump to be completed by Tuesday, May 16, 2016.

Nortrax is the New Hampshire dealer for John Deere Equipment and has the field equipment
and trained technicians to replace the pump, coupler assembly and clean the hydraulic system
at the landfill and avoid further charges for low bed transportation to Pembroke.

229 Main Strect + PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 »* NashuaMayor@NashuaNH.gov
www. NashuaNH gov