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THE CITY OF NASHUA “the Gate City

Financial Services Division

Office of the Chief Financial Officer

TO: President Lori Wilshire

Members of the Board of Aldermen

Ce: Mayor Jim Donchess

FROM: John L. Griffin, Chief Financial Officer/Comptroller

DATE: November 2, 2020

RE: Nashua Fire Rescue IAFF Locai #789 Unit Collective Bargaining Agreement —

Contract Costing

The purpose of this communication is to transmit two additional costings related to this
agreement. As you know, the New Hampshire Retirement System (NHRS) has certified and
issued new employer rates that will become effective in FY2022. As part of the costings that
you have received along with the proposed legislation, I placed a footnote at the bottom of the
costing worksheet indicating the estimated increase in NHRS pension cost in FY2022 and
FY2023. As the NHRS employer rates are known at this time, I have included the pension cost
impacts within the body of the costings.

229 Main Street * Nashua, New Hampshire 03060 + Phone (603) 589-3173 « Fax (603)
589-3168

City of Nashua
Nashua Fire and Rescue Contract

10/26/2020

Change over Prior Year
Real

Other Costs

4 Educational Assistance (assumes $750 increase FY20) additionat fixed amount of $1,000 thereafter)
Costs
over ear

otal Base Pay and Other Salary Costs
over ear
over Gar

Change over Prior Year Salary Costs & Pensions

surance

over
over

Total Costs
over Year

City of Nashua
Nashua Fire and Rescue Contract An

11,871,002
Increases

Total Base Pay
over

Ecucational Assistance (assumes $750 increase FY¥20} additional fixed amount of $1,000 thereafter}
otal Other Salary Costs
over ear
over ear

ay

Retirement Costs

‘otal Retirement Costs
over ear
aver ear

ear Salary Costs & Pensions

insurance Cosls

over

City of Nashua

: “ Planning & Zoning 603 589-3090
eo
Mlann ing Dep arement WEB www. nashuanh.gov
Nashua, New Hampshire 03061-2019

MEMORANDUM

Date: November 6, 2020

To: Ald. Lori Wilshire, President, and Board of Aldermen
Ald. David Tenceza, Chair and Planning & Economic Development
Committee

From: Linda McGhee, Deputy Planning Manager

RE: Referral from the Board of Aldermen on proposed R-20-083, authorizing the
acquisition of property at 36 Buckmeadow Road, Tax Map C, Lot 762, for a
purchase price of $370,000.

At the Nashua City Planning Board's regularly scheduled meeting of November 5,
2020 the Planning Board voted unanimously to make a favorable recommendation
on R-20-083.

If you have any questions concerning this notification, please contact me at 589-
3110.

cc: Mayor Jim Donchess
Donna Graham, Legislative Assistant
Susan Lovering, City Clerk
scott LeClair, Chair, NPCB
Sarah Marchant, Community Development Director

Board of Aldermen Page 8
December 13, 2016

ON THE QUESTION
Alderman Dowd

That was the decision of the Budget Review Committee after a discussion with the Mayor and others that it is
no longer applicable.

MOTION CARRIED
Resolution R-16-029 declared indefinitely postponed.

R-16-077

Endorsers: Alderman Richard A. Dowd
Alderman-at-Large Lori Wilshire

APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE NASHUA BOARD OF EDUCATION AND THE NASHUA TEACHERS’ UNION, LOCAL 1044,
AFT, AFL-ClIO FROM SEPTEMBER 1, 2016 THROUGH AUGUST 31, 2017 AND RELATED
TRANSFERS

Given its second reading;

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-16-077
ON THE QUESTION
Alderman Dowd

It was unanimously agreed to by the Budget Review Committee to recommend final passage.

Alderman Moriarty

The bottom line average percentage increase per employee is .8% and it almost identically matches the
inflation rate that we’ve had in the past couple of years. It seems very much in line with the economy and I’m
going to support it.

Alderman Siegel

| also support this and | think the people who negotiated this did a good job and we appreciate the cooperation
of the union. To address Mr. Teeboom’s concerns about the amount of discussion versus the size of an
element of any expenditure, | think the real test is whether or not the expenditure was done in the best interest
of all parties concerned and having property vetted it | think it didn’t warrant pages and pages of discussion
because it was fairly clear based on the amount of information that we had that was fair so to just decide that
we are going to ramble on for a certain number of pages depending on the size of the expenditure is really not
how we would most constructively do business here.

MOTION CARRIED

Resolution R-16-077 declared duly adopted.

Board of Aldermen
February 23, 2016 Page 5

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-16-002
ON THE QUESTION
Alderman Dowd

This was approved unanimously at the Budget Review Committee meeting the other night. It’s a two-year
contract covering the period of July 1, 2015, through June 30, 2017. It’s a salary increase in year one of 1.5%,
the salary increase in year two is 2% but delayed a half of year producing a 1% only increase in FY 17. The
holiday for Martin Luther King Day was added but not until the end of the two-year contract and the high
deductible medical plan was added to meet the requirements of the Affordable Care Act.

Alderman Moriarty

The upcoming spending cap is looking to be 1.3% and this particular contract, the first year bottom line total
cost growth is 1.4% and in the second year it’s 1.3%. | can’t remember seeing a salary contract to come
before me in the past four years that was this low so | am going to support this. It’s within the spending cap
and | like to encourage that sort of behavior.

A Viva Voce Roll Call vote was taken which resulted as follows:

Yea: Alderman Clemons, Alderman Deane, Alderman Cookson, 11
Alderman Dowd, Alderman Caron, Alderman Siegel,
Alderman Schoneman, Alderman McGuinness, Alderman LeBrun,
Alderman Moriarty, Alderman Lopez

Nay: 0
MOTION CARRIED
Resolution R-16-002 declared duly adopted.

R-16-003
Endorsers: Alderman Richard A. Dowd
Alderman Benjamin M. Clemons
Alderwoman Mary Ann Melizzi-Golja
Alderman Tom Lopez
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
NASHUA BOARD OF EDUCATION AND THE NASHUA TEACHERS’ UNION, LOCAL 1044, AFT, AFL-
CIO, UNIT D, FOOD SERVICE WORKERS FROM SEPTEMBER 1, 2015, THROUGH AUGUST 31, 2018
Given its second reading;

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF R-16-003
ON THE QUESTION

Alderman Moriarty

For similar reasons | am going to support this contract. There may be some subtleties about how it’s funded,
it's self-funded anyway but regardless of that the costs are reasonable and they are in the low 1%’s so I'll take
it.

MOTION CARRIED

Resolution R-16-003 declared duly adopted.

City of Nashua

ina Denarin Planning & Zoning 603 589-3090
Plant 30 tain pan vent WEB www. nashuanh.gov

Nashua, New Hampshire 03061-2019

MEMORANDUM

Date: November 6, 2020

To: Ald. Lori Wilshire, President, and Board of Aldermen
Ald. David Tencza, Chair and Planning & Economic Development
Committee

From: Linda McGhee, Deputy Planning Manager

RE: Referral from the Board of Aldermen on proposed O-20-034, extending
temporary adjustments to site plans to allow for greater outdoor seating at
restaurants.

At the Nashua City Planning Board's regularly scheduled meeting of November 5,
2020 the Planning Board voted unanimously to make a favorable recommendation
on O-20-034.

if you have any questions concerning this notification, please contact me at 589-
3110.

cc: Mayor Jim Donchess
Donna Graham, Legislative Assistant
Susan Lovering, City Clerk
Scott LeClair, Chair, NPCB

Sarah Marchant, Community Development Director

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: November 2, 2020
Re: Multi Year Contract Award — Transit Operation Services

Pursuant to NRO: §5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have b ap jorotherwise designated for this purpose
shall be approved by the full Boa! :

City.

Contract Ter

Thank you,

229 Main Street * PO Box 2019 +* Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH. gov

20) THE CITY OF NASHUA "The Gate City”

Administrative Services
Purchasing Department

October 14, 2020
Memo #21-037

TO: Mayor Donchess
Finance Committee

SUBJECT: Amendment to Transit Operations Contract from Funding Source 55690 Regular
Transportation Services

Please see attached communications from Sarah Marchant, Community Development Divisional Director
dated September 28, 2020 for project specific details related to this purchase. Below please find a
summary of the purchase approval request:

Item: Contract Amendment to the existing 5-year contract for Transit Operations
Services

Value: $372,057

Vendor: First Transit

Department: 186 Transportation
Source Fund: 55690 Regular Transportation Services

Ordinance: Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions
of contracts when no price increase exceeds 10% per year.

The Director of Community Development, the Transportation Department and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: S Marchant
J Graziano

229 Main Street « Nashua, New Hampshire 03061 Phone (603) 589-3330 « Fax (603) 589-3233

* Cammunity Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Cade Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Ce eras mmission 589-3405
Nashua, New Hampshire 03061-2019 Transportation 380-0100
www. nashuanh.gov FAX 589-3119

Date: September 28, 2020
To: Donchess, Mayor

From: Sarah Marchant, Community Development Division Director

Re: AMENDMENT TO TRANSIT OPERATIONS CONTRACT

The Division of Community Development, Transportation Department is proposing a contract
amendment to the existing five-year contract for Transit Operations Services with First Transit.

In June of 2019, the City of Nashua entered into a five-year contract for Transit Operations with the
option to extend for up to three (3) years at one (1) year intervals with First Transit. The contract
was awarded through an RFP process in accordance with the City’s purchasing policy and the
FTA’s procurement guidelines.

The contract amendment changes the language to Section 5. Compensation a Contracting Fee as by
replacing the Variable Costs with the following:

Variable Year 1 Year 2 Year 2 Year 3 Year 4 Year5
Costs; (7/1/20 — (12/1/20 —
11/30/20) 6/30/21)

$28.90/hr 3 30.85/hr = 5 33.82/hr gq payne = $35.96/hr _-$ 37.06/hr

Since the original contract was executed, the transportation industry in the northeast has
experienced a significant decrease in available CDL and non-CDL drivers, driving up industry
wages in the region. Many surrounding transit and school bus agencies have struggled to
successfully hire and retain staff to maintain their operations and have had to raise wages
significantly. The COVID-19 situation has only exacerbated this situation. First Transit is
currently facing a dire situation where operation costs must rise in order to hire and maintain a fully
staffed operation. In order to do this the First Transit contract will be increased by $372,057 over
the remaining three and one half years of the contract, an increase of approximately 3% of the
overall cost.

The Transportation Department finds First Transit is a responsive and responsible contractor.

The proposed changes are shown on the following page.

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