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Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 8/15/19

Re: Contract Award for Landfill Engineering Services

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their August 14, 2019 meeting. | am requesting the concurrence and approval of the full Board of
Aldermen for the award of the following contract:

Contract Award for Landfill Engineering Services - Included is the Purchasing Manager’s Memo #20-013
dated August 8, 2019 regarding the award of this contract at the Finance Committee meeting. This is a
three (3) year contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov

THE CITY OF NASHUA “the Cate City’

Administrative Services

Purchasing Department

August 8, 2019
Memo #20-013

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: LANDFILL ENGINEERING SERVICES (VALUE: $270,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
July 30, 2019 for the information related to this contract.
The Solid Waste Department Superintendent, Board of Public Works (July 30, 2019 meeting) and the

Purchasing Department recommend the award of this contract in an amount not to exceed $270,000 to
Sanborn Head and Associates of Concord, NH.

Respectfully,

; i c" a ey
Ap Zi. _—
7“ /Dan Kooken ——~~

Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233 |

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 8/21/19

Re: Contract Award with Electronic Environments for UPS Service

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

This contract is under the $25,000 threshold so it was not sent to the Finance Committee for approval. The
NPD memo from Karen Smith, NPD Business Manager, details the specifics of this contract and includes a
copy of the quote from Electronic Environments Co. LLC | am requesting approval of the full Board of
Aldermen for the award of the following contract:

Contract Award with Electronic Environments for UPS Service - Included is the NPD Memo dated August 20,
2019 regarding the award of this contract. This is a five (5) year contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov

NASHUA POLICE
DEPARTMENT Date: 20 August 2019

Intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen Smith, NPD Business Manager

Subject: Electronic Environments

In 2012, NPD IT Department worked in conjunction with City IT and each purchased UPS equipment for
our respective buildings. The original orders included five year maintenance agreements. The service
provides regular maintenance of the UPS which is the battery back-up system to all servers and network
equipment at NPD. Upon the expiration of the NPD agreement with Electronic Environments, a second
agreement was completed for a five year period at a reduced rate for the multi-year contract. Please
accept this communication as notification of the continuation of services through FY2022 in the amount of

$4,825 per year.

This is the second five year renewal agreement and we have been very satisfied with the professional
services provided by Electronic Environments. Funding is budgeted annually in the Hardware
Maintenance Account.

Sincerely,

nafs]

Karen Smith
Business Manager

JUL 15 2019 ¢-220

Please Remit To:

Electronic ———— to LLC
Environments ‘sx-e%s°"

fafrastrvuctura Solutions Fax $08-303-0577
www. eccne! tam

Bill To: City of Nashua / City Hall Invoice: 47904!
Accounts Payable Dept. Date: T2019
Niemi Terms: Net 30
PO Box 2019

Nashua, SEI 03061-2019

Wark Location:
Service Cantract: BOSOD48012

City of Nashua - Police Dept Work Order #:
10 Ponther Drive
Nashua, NH 03062-1372 Customer PO; 34527
i Customer ID: 001304
DESCRIPTION SALES PRICE TAX TOTAL.

Service and Maintenance Agreement

for the UPS and Battery Systems

located at 10 Panther Drive, Nashua, SEI
for the 5-year period 07/01/17 - 06:30:22

Annual from. '07/01/2019° 4,825 00 0,00 4,825.00
Sales Total 4,825.00
Tax 0.00
Invoice Amount 4,825.00
EEC reserves the right ¢p suspend service if this involec is not paid within the agreed upon terms.

EEC makes every effort tn ensure we deliver the highest services to meet or exceed our customer's expectations, Please fet us know what
vou think of the level of service we provided by emailing operations@eccrtet.cant

PETITION
FOR
STREET ACCEPTANCE

TO THE HONORABLE BOARD OF ALDERMEN OF THE CITY OF NASHUA:

Pursuant to the Nashua Revised Ordinances, Chapter 285, Article Ill, Sections 21-22, the
undersigned requests that the following described portion of:

Bancroft Street

be accepted for public use:

A certain parcel of land situated in the City of Nashua, County of Hillsborough, State of New Hampshire being shown as “Bancroft
Street” (Limit of Public Acceptance) within Lot 51 and “Bancroft Street” on plan entitled ““As-Built and Acceptance Plan, Map 40, Lot
51 and Bancroft Street, Nashua, New Hampshire”, Record Owner: City of Nashua, dated January 29, 2019, as revised by
Hayner/Swanson, Inc. and further bounded and described as follows:

Beginning at a railroad spike at the intersection of the northerly sideline of Bridge Street with the easterly sideline of existing Bancroft
Street; thence

$78°08°10"W by said sideline of Bridge Street a distance of 77.19 feet to an iron pin on the southerly sideline of existing Bancroft
Street at land of Riverside Properties of Nashua, Inc. (Tax Map 40, Lot 38); thence

N34°30’29"W by said sideline of existing Bancroft Street, by said Lot 38 a distance of 639.73 feet to a spindle at the northerly
terminus of existing Bancroft Street; thence

N53°12732”E by said terminus of existing Bancroft Street, by said Lot 38 a distance of 40.03 feet to an iron pin on the easterly sideline
of existing Bancroft Street; thence

$34°30°29"E by said sideline of Bancroft Street, by land of the City if Nashua (Tax Map 40, Lot 51) a distance of 106.00 feet to an
iron pin; thence

N62°47°46"E through said Lot 51 a distance of 71.02 feet to an iron pin at land of Residences at Riverfront Landing Limited
Partnership (Tax Map 40, Lot 50); thence

$28°22°13”E a distance of 175.49 feet to an iron pin; thence

N61°35’21”E a distance of 8.00 feet to a drill hole in a concrete walk; thence

§28°24°39"E a distance of 24.00 feet to a drill hole in a concrete walk; thence

$61°35°21”"W a distance of 8.00 feet to an iron pin; thence

$28°26'58”E a distance of 169.83 feet to a drill hole in a concrete walk. The prior five (5) courses being by said Lot 50; thence
$32°48°39”E by Lot 50 and land of the City of Nashua (Tax Map 40, Lot 34) a distance of 179.10 feet to a drill hole in a concrete

walk; thence

$63°09°33”E by said Lot 34 a distance of 11.13 feet to the point of beginning.

REV 08/13

PETITION/STREET ACCEPTANCE:

wt

a

a
The street acceptance is being petitioned by: Mayor dim eens: City of Nashua

PETITIONER

| certify that | have received a Mylar showing the limits of the street to be accepted and that said
street has been constructed in accordance with the approved plan.

& [26 [2019 DDO ee,

DATE . CITY ENGINEER

Petition introduced at Board of Aldermen Meeting

DATE

Public Hearing conducted by the Committee on Infrastructure:

DATE TIME PLACE

Notice of this hearing was sent out to all abutters of that portion of the street for which acceptance
was requested, as listed on the attached list.

The foregoing petition was granted by the Board of Aldermen and Mayor on

DATE

Attest:

DATE CITY CLERK

REV 08/13

LEGEND _

STORM DRAIN a CATCH GASIN <>) STREET ADDRESS
STORM ORAIM & MAKMOLE soe GUARD RAIL

POROUS PAVEMENT

UTIUTY POLE WITH GUY SUPPORT

3 STREET WHT LANDSCAPE STONE
<G@7——— OVERHEAD ELECTRIC & TELEPHONE
wife UNDERCROUND ELEG/TEL & MANHOLES RIPRAS / STONE
. sich -
Oi IRON PIN MOMENTS SHOW AS SET WERE CONFEROUS TREE
. au. HOLE EReRWee WORATD DECIDUOUS TREE 7"
L tanblear Paficine cenee eS ae SeALe: 1¢ = 3,000"
es Fe aA ioe CHAILING FENCE
@ PARKING SPACE COUNT SEE VERTICAL GRANITE CURE
wa IRRIGATION BOX seme SLOPE GRANITE CURB PLAN REFERENCES:
GONSOLIDATON/SURDIRON PLA WAP 4,078.4 & 8 TDBROE STREET, NASH
Rew Gavinslune’ BREPARED FOR RENMSSARGE AT NASHUA TLD. ECONO
ASMA SCALE n 0 OED TO HOVEMBER vg WIREVEIGNS TW HME AND.
PARED OY Ts
ROTVET REDORDES.
a Lo 2. GAT. WAY Pua ue pnarostO PEDeIN. AO PROLECT ULE, NHPROMECT¥0. C77,
Sc NagSZIOTw byt OTE 111 Overt Te MEFRIMAGR AER (20 SHEETS)
« ee RECORDED: HCRO ~PLAN No. 46
al J. |noteiiere
‘a NOTES:
1 THE EASTING PLAMMETRIGg AND TOPOGRAEHY, AS SHOWN ON THESE PLANS. 1S BASED OM AN
ROTUAL FIELO SURVEY MADE OWE GROUND BETWEEN ULY 2011 AND SePrEMBerLatS
2. PURFOSEQF PLAN
75 SGN? THE AS-BLICT CONDITIONS OF LEGACY PRIME & SERENITY LANE,
Mine 40. car 50 2 sunvey goxrna. yor
resipeNGes ar ‘RiVERERONT eoNTAL Dave WaDz ROJECTION: Ni STATE PLANE
LANDING LIMITED PARTNERSHIP cy oF vasa. YERTIOAL OATOME RASHUA CITY DATUM GHins: US SURVEY FEET
WAGR GALEN STREET. 2.0" 90h 4. LOFT NUMBERS REFER 70 THE CITY OF NAGKIUA ASSESSOR'S MAP 40:
* t
waste, edit Sir 5 SAWELE AND WATER IES RELATED 10 DISINFECTION FACLTT ABE NOT SHON AS THEY WERE
PROPOBED TO SE RELOGATED-ON THE SITE PLAN, AND THEN WERE NOT LOCATED BY THs Pet
PRION YO BAGG LNG
EXIST -STY a BORTGH ¢ OF LOT 51 MAY BE BUBJEGT 10 A 20 71 WIDE UmLiTy EASEMENT ‘TO PUBLIC SERVICE
# BLOG EXISTING Hari AN NORTHEF he MPS i OPERATIONS, LC-AS
~T]sorss'a'w - BESERIBED AT BOOK St7e PAR
283 4F-STORY

7 ALL MONUMENTS SHOWN AS SET WERE SET BY THIS OFFICE,
BUILDING

BE DO AT

& RECORD OWNER:
EASEMENT MAP 49, LOY 51
(erdeie BE oa) oxy oF NagiUA

EET
fastns Ne aoc
Pa:

Bx, 1130, Fa: o78
84: 1535,

rao 5 MAP Ag LOT 3B
eons RIVERSIDE PROPERTIES OF

WriLity NOTE 5
~~, exsTine puguged
a ASEMENT TYE aMOeRERoUND LUTE CEEGTED UEREDN llaNE BEEN LocaTED ca |
NASHUA, ING. 5 paneRee?! OES SET ES GEMEN FELo SURVEY IRFGRUATRN ND a EXSTING ORAS We
> ESTING, PUGS Bsc TING NASHUA. RH O30ee--0405 Sarr er, Te "SRO EYOR MAKES NO GUARANTEES TIAN THe UAUURORGUNO VTMES
EASEMENT ‘ “p's ee DEPICTED COMPRISE, ALL SUCH UTILITIES IM THE AH SERVICE
ME 2069 9 tas) B—STORY paneRor r i TH aR nO THAN
BUS DING aN Te Manoe BREAD 'VADERGROUND'UMLITES SHOMO) ARE DN THE EXACT LOCATION INE
(be 8816 6 2750) SLINGUGH MEY ARE LOCATED as ACCURATELY £5 POSMOLE FRM TE
Resruhte Gtaie HE NS eR Uae
i OADEROROURD PORTIONS OF THe UTE

Oar BUILT op
“e BANCROFT STREET!

WAP Mp LOT Hf and BANCROVT STREET

NASHUA, NEW HAMPSHIRE

PREPARED FO

Renaissance at Rivertront Landing Lintted Partnership

100 GALEN STREET WATERTOWN, MASSACHUSETTS 02472
RECORD OWNE!

CITY OF NASHUA

229 MAIN STREET NASHUA, NEW HAMPSHIRE 03067

30 ° 20 60 80 A ZOFEET

ve SO METERS
SCALE: (7=30 Fe
PEO ae Meters

RQ JANUARY 2OIiD

© LEST tareertsnanson tne

q Civil Eagineers/Land Susveyors
. Three Congress Street Nashus, New Hanspshire os0ae30n

Tel (603) 883-2057 Fax (603) 583-505;
www, heynerswansen.com
ELD 200K; 1209 DRAWING RAE: 3178 FAH 3178
“DRANG LOCATION RASITO\DWOH7S ASGIALT 2018 ara
@Haynar,/Swanson Ie.

Board of Aldermen Page 22
April 26, 2016

President McCarthy

We do, and the process based on the motion that Alderman Wilshire made at the beginning of the meeting was
that we accept that suspension unless there are objections.

Alderman Clemons
Is there an objection?

President McCarthy

| haven’t heard one.

Alderman Moriarty

l’Il second Cookson’s confusion. It’s not on my agenda. Since I’m not there, | didn’t get anything on my desk.
Can you remind me what we’re doing please.

President McCarthy

In the appropriations for the Legacy Playground, there is some money that became useful to purchase
equipment from another source. Therefore, the resolution is redirecting part of the escrowed money to pay for
the labor instead of the parts, as | understand it.

Alderman Moriarty

Now | remember Mayor Donchess talking about this in his comments. Thank you.
Alderman Schoneman

The original purpose and amount was to fund the cost of playground equipment for $40,000. This is to transfer
it to cover construction costs for $28,467. What happens to the balance? Does it stay there?

President McCarthy

| would assume it’s paying for equipment. | believe the general purpose of this is money that we thought was
going to pay for labor is actually intended to pay for equipment. We're swamping money that was intended to
pay for equipment to pay for the labor. The total at the bottom is all the same.

Mayor Donchess

When this was escrowed last year, the stated purpose in the resolution adopted by the Board was to fund the
cost of playground equipment for $40,000. Different funds have come in. If we are going to use this money
now $28,467 of the $40,000 needs to go to construction costs leaving the remainder $12,000 and something
still in the cost for playground equipment with that purpose. There would be $12,000 roughly for the purpose of
equipment and $28,000 for construction costs rather than $40,000 for equipment.

Alderman Schoneman

Was $40,000 the sum total of equipment and whatever other costs the city was going to contribute to this
playground? Is that everything?

LEGEND

STORM DRAIN &: CATCH BASIN
STORM DRAW & MANHOLE

STREET ADDRESS,

GUARD RAL
SANITARY SEWER & MANHOLES CONCRETE
WATER MAIN & HYDRANT

WATER MAIN & GATE VALVE, BRICK

POROUS PAVEMEN

LANDSCAPE STONE
QVERHEAD ELECTRIC & TELEPHONE

UNDERGROUND ELEC/TEL & MANHOLES

RIPRAP / STONE

- sigh e = SS, A
F 4G eee
Oi ARON rR MSRMENTE ow os SET vee GONFERRUS TREF yo Tee i RR See f
eer ork Howe "Genie noSARD Deciavous TREE
& HANDICAP PARKING SPACE “VICINITY MAP
a CHAINUINIK FENCE,
@ PARKING SPACE COUNT === VERTICAL GRANITE CURB
22 IRRIGATION BOX socmuoecn SLOPE GRANITE CURB PLAN REFERENCES:
|. GONBoLIORTION SUEOWVEIN FLAN WAP 40 LOTS 946 48), 2 8.70 BRIDGE STREET, NALA,
NEW HANESHIEE: PREPAREG FOR RENAISSANCE AT AASHA L1G ‘ory or
SALE ce GATED fe HOVENOEH 21g WT REVIGEHS THA TTT AND
trepanto pr Tus orice
NOT VET Fi
ae SLT 1 yg 2 RIGHT OF WAY PLAWS OF PROPOSED FEDERAL AID FROUECT US2E{I9), NH PROVEGT Na. 07721,
Nodgriow wlel fy 4 YY Foren Oven ee Mew NVER eo EHEETS,
3) Ly peee STOZBOTW uf Li Ga RESORDED: HCRO~ PLAN No.
3 aon
1377 NozS7'10"W
aur NOTES:
J NSTER SOE 4 Tae esr muanieraics AND TOPOGpAPITY. AS SHOWN ON THESE PLANS |B BASED ON A
Z oe ACTUAL RYE) IN THE GROUND BETWEEN JULY 2011 AND SEPTEMBER 2015
2 PURPOSE OF PLA
TO SHOW THE AS-ELILT CONDITIONS OF LEGACY DRIVE B SERENITY LANE,
NAP 40 LOT 30 S SURVEY CONTROL INFORMATION:
RESIDENCES aT’ RIVERFRONT ve sa HORIZONTAL DATUM: NADO -ROUECTION: NH STATE PLANE
ARTNERSHIF wae 40 VERTIGALDATURI HASHUACHTY oATUM — GNITS;US SURVEY FEET
8 eneer oft” GE waghtia,
£.0. 80x 2012 4 LOT NUMBERS REFER TO THE CITY OF NASHUA ASSESSORS MAP “40
229 tea STREET
wasiiUa, RY 9368) 206 5 SAMPLE ano WATER LWlES RELATED 19 OIGNFEGTION EADLITY ANE NOT SHOWN a6 THEY WERE
14 } ROPE PLAN, AND THEY WERE NOT LOCATED BY THIS IRM
Prion TOBACKFLLt
: : 8 APoRoN oF 07 51 aay Bg SuRIET 70 A20 FT WDE UTEITY EASEMENT TO PUBLIC SeRICE
EXISTING , Ey TMMSHIRE AND NORTHERN NE TANS TELEPHONE OPEFATIONS, LAS
ZSTORY f t BESORBED AT BOOK 8670, PAGE |
BUIL DIN 8 7 AL MONUMENTS SHOWN AS SET WERE SET BY THIS OFFICE.
DING & econ own,
oe ee co
é : NASHUA, fa oa
168,55 fo ! K. ES PS
NIB 26 haw ees 6x Noa Par o79
BA: 1185, PG: 409

BANCROFT

ROE STOR! Peston RIVERSIOR BRoBeRHES oF
Cen aie 2 Banos Ayn : LoT_s! ang, ra
} SRR EGBS mastive Si a sascba RE OI, og are BRE.o 2
{88 200 PE 408) 3S-STORY { EASEMENT. af
“ BRAL_DING (OR BH5 PO 2700)

UTLEY NOTE
TYE SAGEROFOLND UTLITES CEPCTED HEREOn nave BEEN LDONTED FROM
FELD SIRUEY PORATION, AMG ROTIED FROM EASTING ORAWNG

oe
SURVEYOR NEES HAT THE UADERGROURD UTES

peictep ounce ALL SUGH UTES WE AREA EIT oA eRe
OR ABANDOSED, “The SuRVEVoR FURTHER DOES NOY WARRANT IAT THE

wean ReALBLE, THe ROR SAS NOP pean Locate
‘HE UNCERIOROUNO. PORTIONS OF P. UTED:

ore ml PLA
ROFT STREE

WAP Ap LOT Hi and BANCROPT STREET

NAS HUA, NEW HAMPSHIRE

PREPARED FOR:

Renaissance at Rivertrant Landing Limited Partnership

100 GALEN STREET WATERTOWN, MASSACHUSETTS 02472
RECORD OWNER:

CITY OF NASHUA

229 MAIN STREET NASHUA, NEW HAMPSHIRE 03061
: 30 9 3a BO so 1 20FEET
1s o 15 SOMETERS
SCALE: I"o39 Feet
9.144 Meters

292 JANUARY 2OIS

BD LEST saraotwenton ne

Civil Engineers/Lond Surveyors
Three Congress Street Nashua, New Hampshire 03062-3301
‘Tel (603) 8842057 Fax (603) 883-5057

www. haynerswanson.com

FELD WOOK: #229 ORAWNG NAME: 3178 Fat

378 10F 1
SRARNG LOCATION Re VSITENOWA\S7D AGUALE 2018 ra ——
Hamer Swinger, Ne