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ACKNOWLEDGMENT AND APPROVAL

The undersigned duly authorized officer of Plan Sponsor hereby acknowledges, understands, and agrees,
on behalf of Plan Sponsor, to this Exhibit A, which shall, upon execution of the parties hereto, become an
integral part of the Agreement for Part D Advisors Dependent Eligibility Verification Services made by
and between PDA and Plan Sponsor as currently in effect.

PART D ADVISORS, INC. City of Nashua, on behalf of itself and the
City of Nashua Health Plan

By: By:
Name: Name:
Title: Title:
Date: Date:

City of Nashua 7 DEV SA Revised January 2020

Board of Aldermen — 9/12/17 Page 42

Alderman Lopez

| think the Nashua Arts Commission is actually represented on the committee. | think if we learned anything
from tonight there’s obviously a lot of confusion or disagreement as to what direction this performing arts
center program should go in. | think just from a basic logistic perspective having a committee focused on that
demonstrates that we are actually interested in having it as a result. The Nashua Arts Commission also has the
role of identifying what organizations are going to receive art funding and supporting existing arts programs. |
see a lot of wisdom in having a performing arts center steering committee to focus on the steering of the
performing arts center versus just adding it back to the arts commission which was one of the originally moving
factors in the original feasibility study.

Alderman Cookson

| would just add that if this were to move forward, the Nashua Arts Commission would have 3 of the 11 seats
on this steering committee, nto certainly a majority. The other thing is that the Nashua Arts Commission, as it
currently exists, it has businessmen and businesswomen on the Nashua Arts Commission, something that is
much needed for the performing arts center to be successful. | would advocate for the Nashua Arts
Commission to play a more prominent role in this entire process rather than establishing another steering
committee.

Alderman Lopez

I’m not entirely familiar with the membership. Are there any business people on the downtown improvement
committee?

Alderman Clemons

There are several.

MOTION CARRIED

Resolution R-17-122 declared duly adopted as amended.

R-17-123
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
ESTABLISHING A NASHUA RAIL TRANSIT COMMITTEE
Given its second reading;

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-17-123
MOTION CARRIED

Resolution R-17-123 declared duly adopted.

Jim Donchess
Mayor e City of Nashua

December 29, 2020
Memo #21-COM3

To: Finance Committee
From: Mayor Jim Donchess
Re: Contract Amendment Jackson Mills Turbine, Generator & Controls Replacement

Change Order #1

In accordance with NRO: § 5-91 Amendment to contracts, this memo is to inform the Finance
Committee of a subsequent change to the Mavel Americas contract.

In preparation for the replacement of the turbine, generator and controls at Jackson Mills hydro, the
Mayor and Board of Aldermen passed R-19-142 on July 10, 2019 authorizing the issuance of bond
for improvements to both Mine Falls and Jackson Mills hydro projects. In partnership with HL Turner
Group, the Project Engineer, and Essex Power Services, the hydroelectric Operations and
Maintenance contractor, the City vetted and selected Mavel Americas from Boston, MA for the
manufacture of the turbine, generator and controls. The contract with Mavel Americas in the
amount of $1,271,700 was approved by the Finance Committee on April 15, 2020 and by the full
Board of Aldermen on April 28, 2020.

This Change Order No. 1 adds work to the contracted scope. The work includes adding (2) vibration
sensors to the generator and (6) vibration sensors to the gearbox, connecting all sensors to the
terminal box, and configuring all sensors in the control system. The vibration sensors signal minor
changes in the operation of the turbine, providing real time monitoring data to more accurately
diagnose a problem and react accordingly avoiding costly downtime.

This Change Order No. 1 increases the contract price by $5,800 from $1,271,700 to $1,277,500.

229 Main Street »* PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

FINANCE COMMITTEE
NOVEMBER 3, 2021
7:15 or immediately after Pennichuck Special Water Cte Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us0O2web.zoom.us/j/85019442569? pwd=dklvZ2 lvUGI VNVNDQOpEVOFLVEVqUT09
Meeting ID: 850 1944 2569 Passcode: 299931

By telephone: 1-929-205-6099 Meeting ID: 850 1944 2569 Passcode: 299931

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow Plowing
Services (Economic Development)

From: Kelly Parkinson, Purchasing Manager

Re: Feasibility Study for the Millyard land in the amount not to exceed $100,000 funded from accounts
53142 Consulting Services/Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager

Re: Feasibility Study for Elm Street Middle School in the amount not to exceed $120,000 funded from
accounts 53142 Consulting Services/Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager

Re: Architectural Design/Streetscaping of West Pearl Street in the amount not to exceed $100,000 funded
from accounts 53142 Consulting Services/Downtown Improvement Committee & Economic
Development Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: | Change Order for Nashua Conservation Commission Technical Assistance Contract

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department

Administrative Services Division
229 Main Street - Nashua, NH 03060

October 27, 2021
Memo #22-181

TO: Mayor Donchess
Finance Committee

SUBJECT: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow

Plowing Services

Please see attached communications from Tim Cummings, Director of Economic Development, dated
November 3, 2021 for project specific details related to this purchase. Below please find a summary of the

purchase approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

A competitive bidding RFP for this project was issued on October 5, 2021 and the following bids were

Snow Removal and Salt/Sand treatment as needed for 18 City Parking Lots
not to exceed $40,000

Doty Group
166 Parking

54207 Snow Plowing Services

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

received:
Vendor Location Amount Note
The Doty Group Hollis, NH $125/hr

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements. The Economic Development Division, and the Purchasing Department respectfully request

your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: T Cummings
J Graziano

(603) 589-3330
Fax (603) 594-3233

THE CITY OF NASHUA “the Cate

Economic Development Division — Parking Department
Office of the Mayor

TO: Kelly Parkinson, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: November 3, 2021

SUBJECT: FY22 Snow Plowing Contract (Value not to exceed: $40.000)
Department: 166 Parking

The Economic Development Division is requesting approval to contract with The Doty Group,
Inc. of Hollis, New Hampshire for snow plowing and optional sand/salt treatment and snow
removal services in the amount not to exceed $40,000.

The contract’s service area is the 18 parking lots under the responsibility of the Parking
Department. The contractor intends to provide snow plowing services through May 15, 2022.

The contractor will provide salt/sand treatment services removal of snow on an as-needed basis.

Doty Group is a reputable and responsible company. Nashua has used them successfully during
the previous winter.

Thank You.

229 Main Street, Suite 234 + Nashua, New Hampshire 03060 « Phone (603) 589-3205

BID SCHEDULE --- PRICING SUMMARY SHEET
IFBO862-100421
Snow Plowing Services for Municipal Parking Lots
PRICING

Two plow vehicles per storm are required, at hourly rates inclusive of fuel charges.

Hourly Rate S 125.00
Description:

Type

Year, Make & Model

Capac

Blade Size

Registration Number

Hourly Rate S 125.00
Description:
Type

Year, Make & Model
Capac

Blade Size
Registration Number

Hourly Rate
Description:

Type

Year, Make & Model
Capac

Blade Size
Registration Number

Snow Removal Vehicles, hourly rates inclusive of fuel charges.

ean fae <7
Description:

Type Sane as a bare

Year, Make & Model

Capacity

|FBO862-100421 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street ¢ Nashua, New Hampshire 03061 » Phone (603) 589-3330 © Fax (603) 589-3344

Registration Number

Aah ae RAMEN anion CTS Ann ATT eva eR Ose PT Se ge

Description:

Type

Year, Make & Model

Capacity

Registration Number

F Hourly Rate

Description:

Type

Year, Make & Model

Capacity

Registration Number

Salt/Sand Spreader Vehicle, hourly rates inclusive of fuel charges

Hourly cn Peis Pateeceh ths aca aL pein anti SIU Ns

S 250.00

Description:

Type

Year, Make & Model

Capacity

Registration Number

Description:

Type

Year, Make & Model

Capacity

Registration Number

Number of full time contractor staff including quantity of snow plowing drivers:__25

Name:

Communications concerning this RFP shall be addressed to:

The Doty Group, Inc. - Morgan OR Nate Doty

Address:

Billing: 26 Plain Rd, Hollis NH 03049

|FBOO862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344

Phone: 603.490.0103 or 603.769.9295
Email: contactthedotygroup@gmail.com

Primary Contact for Snow Plowing and Removal Services:
Vendor Name The Doty Group, Inc.

Name & Title of individual Nate Doty, VP

Address 26 Plain Rd, Hollis NH 03049
Telephone

603.490.0103

a contactthedotygroup@gmail.com

Signature:

Nathan Doty

REFERENCES (Municipal and State References a plus):

References (Municipal and State References preferred)
Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

Telephone

Email

Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

|FBO0862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 © Fax (603) 589-3344

Telephone

Email

Submitted by:

Name of Organization The Doty Group, Inc.

Name & Title of individual Morgan Doty, Treasurer

Address 26 Plain Rd, Hollis NH 03049
Telephone

603.490.0103
Email

contactthedotyrgroup@gmail com

Morgan Doty
Signature
9/28/21

Date

[FBO0862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 © Fax (603) 589-3344