NEW BUSINESS — ORDINANCES
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:
ADJOURNMENT
NEW BUSINESS — ORDINANCES
O-16-015
Endorser: Alderman-at-Large Lori Wilshire
PROVIDING FOR CONFIDENTIAL REDACTIONS ON THE RECORD OF EXPENDITURES
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:
ADJOURNMENT
City of Nashua coment
Community Development Division Gone Enforee nent
City Hall, 229 Main Street, PO Box 2019 Frangportetion Department
Nashua, New Hampshire 03061-2019 waerways
Date: June 13, 2017
To: Alderman Brian McCarthy and Alderman Lori Wilshire
From: Sarah Marchant, Community Development Division Director
Re: State of NH DOT appropriation for Construction Engineering Services for Park and Ride
The City of Nashua was awarded a NH Department of Transportation (NH DOT) Congestion
Mitigation Air Quality (CMAQ) program grant in fiscal year 2012, to design and construct a new
Park and Ride facility located at 25 Crown Street. This Park and Ride facility will allow for ride
sharing and would also provide parking for a passenger rail station in the future. The City
purchased the property at 25 Crown Street in 2012 using funds from this grant for the purpose
of developing this Park and Ride facility.
In compliance with the NH DOT funding for this project, the selection of an engineering firm
followed the Local Public Agency rules through a Request for Qualifications process, with
McFarland Johnson being selected. Due to the expedited timeframe for this project the
construction engineering services, required to ensure construction meets all requirements,
were also included in the original RFQ.
NH DOT approved an amendment to McFarland Johnson’s original contract to provide
construction engineering services to complete the project. The amended contract totals
$169,229.11 and was approved at the May 17, 2017 Finance Committee meeting. The original
CMAQ funds used to purchase the property and construct the new Park & Ride facility are not
sufficient to cover all costs of the construction engineering contract. To finalize all project costs
the State of NH has agreed to fund an additional $97,923.28 (80%), to be matched by the City
from funds remaining in the FY17 Community Development salaries budget at a total cost of
$24,480.82 (20%). The remaining $46,825.01 of the contract will be covered by the original
CMAQ grant funds.
589-3095
589-3090
589-3080
589-3100
589-3085
880-0100
589-3092
589-3119
229 Main Street
City of Nashua P.O. Box 2019
Nashua, NH 03061-2019
Office of the City Clerk (603) 689-2010
Patricia Piecuch Fax (603) 589-3029
City Clerk E-Mail: cityclerkdept@NashuaNH.gov
MEMORANDUM
TO: Board of Aldermen
FROM: Patricia D. Piecuch
City Clerk
DATE: June 21, 2017
RE: Warrant to be Committed to Chief of Police for Unlicensed Dogs
Pursuant to RSA 466:14, | am requesting the Board of Aldermen commit the warrant to the
Chief of Police so that either he or his designee will issue the Notice of Civil Forfeiture to those
dog owners who have failed to renew or license their dog(s) as required under RSA 466:1.
Those owners identified on the warrant are required to license their dog(s) and pay a $25 civil
forfeiture fee per dog and a $7 cost of service fee within 15 calendar days of the notice.
In March of this year we forwarded 11, a notices (4,807 by email and 6,298 by mail) to dog
owners to license their dog. On May 15" we mailed reminder postcards to 3,508 owners of
which 4,405 dogs remained unlicensed. Starting on June 15"" we started placing reminder
phone calls to 1,947 owners of which 2,442 dogs still remained unlicensed, in order to provide
every opportunity possible to avoid appearing on the warrant and incurring additional
forfeiture fees and fines. According to our records, there are currently 1,599 owners of which
1,994 dogs that remain unlicensed.
Should you have any questions, please do not hesitate to contact me.
pc: Andrew Lavoie, Chief of Police
Mayor James W. Donchess
To Andrew Lavoie, Chief of Police for the City of Nashua, in the County of Hillsborough, State of New
Hampshire.
In the name of the City of Nashua, you or your designee, are directed and required, pursuant to RSA
466:14; to issue a civil forfeiture for each unlicensed dog to the persons named in the list hereby
committed to you.
Given under this hand and seal of the Board of Aldermen, of the City of Nashua, this 27" day of June
2017.
BOARD OF ALDERMEN
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Jim Donchess
Date: 6/22/17
Re: Award of Nashua Fire Rescue Addition to Spit Brook Road Station
Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance
Committee approved the award of the below referenced contract at their June 21, 2017 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.
Award of Nashua Fire Rescue Addition to Spit Brook Road Station — Attached please find the Purchasing
Manager’s Memo #17-135 regarding this contract.
229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov
(0) THE CITY OF NASHUA ‘The Gate City’
Financial Services
Purchasing Department
June 15, 2017
Memo #17-135
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: | NASHUA FIRE RESCUE ADDITION TO SPIT BROOK ROAD STATION (VALUE:
$1,312,166)
DEPARTMENT: 152 FIRE; FUND: BOND
Please see the attached communication from Fire Chief Steven Galipeau, of Nashua Fire Rescue dated
June 5, 2017 for information related to this request.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
Nashua Fire Rescue, Board of Fire Commision, Capital Improvements Committee and the Purchasing
Department recommend the award of this contract to Bonnette Page & Stone Corp of Laconia, NH in
the amount of $1,312,166.
Respectfully,
Dan Kooken
Purchasing Manager
Ce: S. Galipeau J. Graziano
229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3233
APPOINTMENTS BY THE MAYOR
Cultural Connections Committee
Samba C. Halkose (New Appointment)
58 Winter Street
Manchester, NH 03102
Adelina Hernandez (New Appointment)
56 Chestnut Street
Nashua, NH 03060
Nashua Arts Commission
Alison Bankowski (Reappointment)
35 Manchester Street
Nashua NH 03064
JUNE 27, 2017
Term to Expire: July 30, 2020
Term to Expire: July 30, 2020
Term to Expire: April 1, 2020
| respectfully request that these appointments be confirmed.
Jim Donchess
Mayor
A regular meeting of the Board of Aldermen was held Tuesday, June 13, 2017, at 7:43 p.m. in the Aldermanic
Chamber.
President Brian S. McCarthy presided; City Clerk Patricia Piecuch recorded.
Prayer was offered by City Clerk Patricia Piecuch; Alderman Ben Clemons led in the Pledge to the Flag.
President McCarthy
Before | ask the Clerk to take the roll, Alderman Deane and Alderman Dowd are participating by
telephone and under the terms of the state law that allows them to do that, they need to explain
why they can’t attend, if they can hear us, and who they are with, if anyone.
Alderman Deane
| am out of town. | am with myself and | can hear you loud and clear.
Alderman Dowd
| can hear you. I’m on vacation. I’m in Lucerne, Switzerland and I’m by myself.
President McCarthy
Acknowledged that those present could hear Alderman Deane and Alderman Dowd as well.
The roll call was taken with 15 members of the Board of Aldermen present.
Alderman Deane and Alderman Dowd were not in attendance but participated in the meeting via
telecommunication.
Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.
President McCarthy
Does the Mayor wish to address the Board?
REMARKS BY THE MAYOR
Mayor Donchess
| wanted to address two issues with you tonight. Both are on the agenda. The first is the Safe Stations
transfer. You have on your desks tonight a report regarding the statistics on the Safe Stations Program
through yesterday. First | want to say and thank the fire department, NFR, the firefighters, Harbor Homes, and
AMR, and everyone who’s been participating in this program. It has been more successful than we thought it
would be in the beginning.
As you can see over 500 people have reported to a safe station. Many of them are in recovery. In addition of
the number of people reporting has been going up from one a day or so at the beginning and now it’s
averaging closer to three a day. As you can see from the overdose report, there apparently has been an
impact on the number of overdoses. Even overdose calls which of course our fire department already
responds to. Even though the drugs are becoming more powerful and you can see that from the level of
Narcan that’s being administered, even though the drugs are becoming more powerful, now we have more
fentanyl, carfentanyl than before. The number of overdoses still bouncing up and down a little bit but is
consistently lower than last year.
Board of Aldermen — 6/13/17 Page 2
Therefore we want to support this program as much as we can. Harbor Homes has been suffering a deficit in
the area of transportation. As you recall, Harbor Homes pick up any person who reports to any of our fire
stations 24 hours a day seeking help, reports on an average of less than 12 minutes. In order to do that,
drivers have to be on call. They're suffering or sustaining a deficit in this year of about a little over $100,000.
Some of that money has been raised. We are asking that out of contingency we transfer $50,000 to Harbor
Homes to help them cover the transportation costs which will leave still a gap of about $50,000 but we believe
we can obtain those funds from elsewhere. This has been unanimously | believe recommended by the Budget
Committee and | would ask for your endorsement of that proposal tonight.
Secondly, the city budget is on the agenda. | want to thank the Budget Committee first of all for all of the time
that the members have put in and reviewing the budget, talking to our departments, and seeking to understand
the budget and make the most constructive and positive changes that they possibly can. It’s never easy to
serve on the committee having done it myself. | hope | tried to make your job a little easier this year by
providing an extra two weeks. | think the Budget Committee was very thorough and again | want to thank them
for all of their efforts. They have recommended the overall priorities we’ve discussed before. Maintaining our
efforts against the opioid crisis through maintaining the police department at current levels. Also maintaining
the fire department at current levels. They of course are very involved with responding to the OD calls and
with respect to the safe stations program. Also including full day kindergarten which is being offset in large
part by other reductions. Those | think are the main priorities: the opioid crisis, taking advantage of
opportunity to create full day kindergarten which for all 12 elementary schools. We currently have it at 5. This
would expand it to an additional 7 schools and make it 12. Take advantage of the opportunity to do that
through a realignment of some of the priorities within the school department.
The Budget Committee has recommended three changes. Number one — a reduction in the capital
improvements budget of $200,000. Offsetting increase in the budget for police overtime. There’s a reserve
account in case there are a group of serious crimes. That reserve account is down very low at this point. So
that’s two. The reduction of $200,000, the addition of $200,000 and third, the addition of $191,000 to pay for
the radio maintenance. These are changes that | can support were you to pass them. Of course | would sign
the budget if you make these changes. There’s an additional possibility that l’ve heard some aldermen discuss
which is in order to keep the budget bottom line where it is and in order to give a little more time and vetting to
the maintenance of the radios that that be reduced and taken out of the proposed changes to leave the budget
where it is in terms of the bottom line. | can say that if you make that change, if you think that’s a good idea, |
would be glad to include in the escrows proposed in the fall from already appropriated money the $191,000 for
the radio maintenance so that you can review that further. | think that the people who said that that should be
included have a strong argument. Some aldermen may want to ask more questions but | would glad if that
were not an item in the budget at this time to include it in the escrow process.
| think that summarizes the situation and the budget Mr. President. | would ask those who are here and all
those who are not to seriously consider the budget and | would ask you support it with your votes tonight.
Thank you Mr. President.
RESPONSE TO REMARKS OF THE MAYOR — None
President McCarthy
We had skipped over the traditional motion on procedural actions so | will recognize Alderman Wilshire to
make that now.
MOTION BY ALDERMAN WILSHIRE THAT THE RULES BE SO FAR SUSPENDED AS TO
ALLOW FOR THE ACCEPTANCE OF PROCEDURAL ACTIONS WITHOUT OBJECTION
A Viva Voce Roll Call was taken, which resulted as follows:
