Search

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: June 29, 2022

Re: Contract Award in Excess of $1M-— Excess Loss Insurance Coverage

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the July 6, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Stop Loss Insurance Coverage
Value: $1,856,316 for the annual premium, $49,200 for a one-time set up to
total $1,905,516
Vendor: QBE Insurance Corporation
Purchasing Memo#: 23-304 dated June 29, 2022
Contract Term: 7/1/22-6/30/23
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

FINANCE COMMITTEE

MAY 6, 2020
7:00 PM Callin Number: 1-978-990-5298 Access Code: 273974
lf there is a problem with the audio, please dial 603-827-2049 to advise.
ROLL CALL

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency PO Request - $47,588.00 — Granger Medical, Inc.

Mayor Jim Donchess
Emergency PO Request - $38,080 Fastenal Company Purchase of FFR2/KN95 Masks

Kim Kleiner, Director of Administrative Services
D.L. King & Associates, Chamber Renovations, Change Orders

Carrie Schena, UPD Manager
Lead Paint Risk Assessment/Inspectional Services Contract Amendment

Dan Kooken, Purchasing Manager
Castings Purchase for the 2020 Paving Program (Value: $65,251) Department: 169 Wastewater;
Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Design/Build of Fuel Island Upgrade at the Street Department (Value $267,000)
Depariment: 161 Streets; Fund: General & Trust

Dan Kooken, Purchasing Manager
Contract for Pavement Management Engineering Services (Value: $398,230) Department: 160
Admin/Engineering; Fund: Bond

Dan Kooken, Purchasing Manager
Primary Tank Upgrade — Change Order 4 (Value $49,336) Department: 169 Wastewater; Fund:
WERF and SRF Loan

Dan Kooken, Purchasing Manager
Energy Recovery Upgrades — Change Order 6 (Value: $5,619} Department: 169 Wastewater; Fund:
Wastewater

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Sue Lovering, City Clerk

From: Jim Donchess
Date: April 17, 2020
Re: Emergency PO Request — $47,588.00 — Granger Medical, Inc.

Pursuant to 5-90 (G) of the NRO, which in part states that the Mayor may determine that an
Immediate contract award is necessary to protect the public health or safety, | have authorized an
Emergency Purchase Order Request for $47,588.00 to Granger Medical Inc., for the purchase 20
Oxy-Lifeline Brass Patient Care Manifolds, flowmeters and assembly hoses. These supplies will be
held at the Alternative Care at Nashua Senior High School South in the event the site needs to be
activated due to the COVID-19 pandemic.

Included is a copy of the quote provided to Administrative Services from the Emergency Operations
Center, detailing this purchase.

Once filed with the City Clerk’s Office a Purchase Order will be generated.

Thank you,

Jim Donchess, Mayor

CC: Administrative Services
Emergency Management

Public Health

229 Main Street * PO Box 2019 »* Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

GRANGER MEDICAL,
Medical Gas Equipment Sales & Service

ING.

230 GRANBY RDAD
BELCHERTOWN,
T: 413°323-6 182
F: 815-301-9315

MA O8 1007

OFFICE@GRANGERMEDICAL.NET

QUOTATION

Bill To: Southern New Hampshire Medical Ship To: Southern New Hampshire Med Ctr
Center Attn: Jim Beecher
8 Prospect Street Re: Distribution Block
Nashua, NH 03060
Terms: Net 30 Days Date: 4/6/2020 Ship Via: Best Way Quote #: 15890
Item Number Description Qty | Unit Price| Total Price
3155381-01-M1J Concoa Dual Stage Regulator 20 535.00] 10,700.00
OXYLL-PCM-8 Oxy-Lifeline Brass Patient Care Manifold with 8 DISS 20 1,350.00] 27,000.00
Demand Check Ports, DISS Male Inlet, 0-100 psig
Pressure Gauge, mounted to Aluminum Support Channel
- cleaned for oxygen
S-HS-20U0-DFDFC4 | AMICO Hose Assembly - 20 Feet - DISS Hex Nut * DISS 20 48.80 976.00
Hext Nut - 1/4" Conductive - Oxygen
FMO-15U-DN-D AMICO Oxygen Flowmeter - Dial Style - DISS Hext Nut 160 55.00] 8,800.00
FMX-SWVL-G AMICO Flowmeter Swivel - Green 160 0.70 112.00
Freight is not included. Pre-Pay and Add.
Title of this Equipment does not transfer until payment is made in full. Total Amount: $47 588.00

Retum of Goods: Buyer agrees not to return goods for any reason, all sales are spectal order and final.
Payment Terms: Invoices are payable net thirty (30) days from date of invoice. Unless waived by GMI in writing,

overdue invoices shall be subject to a late payment charge equal to the lesser of (i) one and one half percent (1 1/2%)
per month or (ii) the maximum rate allowed by law. Customer agrees to pay GMI for any and all costs and expenses (including without limitation
reasonable attomeys' fees) incurred by GMI to collect any amounts owed to it, enforce any of its rights or seek any of its remedies hereunder.

Discount offered is for entire lot of equipment; if there are any changes to the equipment list, then the discount is subject to change.

Quote is Valid 60 Days

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Sue Lovering, City Clerk

From: Jim Donchess

Pate: April 30, 2020

Re: Emergency PO Request — $38,080 Fastenal Company Purchase of FFR2/KN95
Masks

Pursuant to 5-90 (G) of the NRO, | havé itthiorized Emergent
for the purchase of 10,880 FERIKNOS Masks at'$3:50 each fo
Fastenal Company.

urchase Order Request
totalkamount of $38,080 to

229 Main Street « PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 » fax 603.594.3450 * NashuaMayor@NashuaNIL.gov
www. Nashiian gov

PURCHASE COMMITMENT AGREEMENT

This is an Agreement between City of Nashua

(Buyer) and FASTENAL COMPANY

(Seller) establishing that the following items are considered non-standard by Seller and have been requested for immediate purchase by Buyer

pursuant to the terms below.

Fastenal Part # Item Description Quantity Price Extended Shipping Total Cost
Each Cost Cost
TBD FFR2/KN95 MASK 10880 $3.50 $38080 $ $38080
SUB TOTAL: $
Tax (X%): $
PROFORMA TOTAL: $38080

Buyer & Seller agree that this document acts as a commitment by the Buyer to purchase the products listed above from Seller, and for the
Seller to proceed with the purchase of goods listed above from Seller’s supplier.

Buyer & Seller agree that as a non-standard transaction, this document supersedes the standard Terms & Conditions within any pre-existing
contract between the two parties as well as any Terms & Conditions within the Buyer’s Purchase Order.

Seller agrees to provide CE Certification for the product listed above to be approved by Buyer.

Buyer shall purchase the products, quantities, and costs listed above. The Buyer confirms the document as Purchase Order #_ 155784

Buyer shall purchase the full quantity at the price listed above upon receipt of Proforma Invoice.

Buyer agrees that all sales are final and there is no possibility to return goods.

Customer Name Goo

Print Name: Zh
Company: (C7 te, of ia aA
title: ZE¢ ee ef ne Wena G2
Date: W4/ 2320

FASTENAL COMPANY (SELLER)

Signature:

Print Name:

Title:

Date:

Fastenal Company disclaims all warranties, both express and implied, relating to the information, reports, opinions and analysis disclosed to the Customer by
Fastenal Company. Fastenal Company shall not be liable for any errors or omissions, or any losses, injuries or damages arising from the use of such information,

THE CITY OF NASHUA “the Gate City’

Administrative Services Division

To: Mayor Donchess

Finance Committee
From: Kim Kleiner, Director of Administrative Services
Date: April 30, 2020

Subject D.L. King & Associates, Chamber Renovations, Change Orders

D.L. King & Associates have 2 additional Change Orders to PO 154534 totaling
$3,311.54 as they complete the Aldermanic Chamber upgrades.

Change Order #2 totals $2,671.51 for a number of changes to the original plan. Details

are attached.

Change Order #3 totals $640 for a repair to a damaged countertop after installation by

the vendor.

The source of funds for these changes is the Building Trust Fund

229 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-3020

REVISION

PURCHASE ORDER NUMBER
154534

This number must appear on all invoices, packages, cartons, billaf lading and packing slips.

01/24/2020

Vendor:
14161
BL KING & ASSOCIATES INC
27 TANGLEWOOD DR
NASHUA NH 03062

diking03031@aol.com

Bill To:
CITY OF NASHUA
ATTN: ACCOUNTS PAYABLE
PO BOX 2019
229 MAIN STREET
NASHUA NH 03061-2019

Ship To: ,nwinistRATIVE SERVICES
CITY OF NASHUA
229 MAIN STREET
NASHUA NH 03060

Buyer: AMY GIRARD
Phone: 603-589-3332

Requester: KARINA OCHOA
Requisition: 62168

LINE QTy |uoM DESCRIPTION UNIT PRICE | EXTENDED PRICE
FINANCE MEMO #20-087
CONTRACT FOR ALDERMANIC CHAMBER RENOVATIONS (VALUE: $134,900)
1 134,900.00 | EA) GHAMBER RENOVATIONS 1.00 134,900.00
CHAMBER RENOVATIONS
2 12,358.06 | EA] CHANGE ORDER #1 1.00 2,358.06
Changer Order #1
3 2,671.51 EA| CHANGE ORDER #2 1.00 2,671.51
Change Order #2
4 640.00 EA| CHANGE ORDER #3 1.00 640.00
Change Order #3
Revision: PO Line Add on April 24, 2020
Before Value:, After Value: PO Line
Purchase Order Summary
Order Total: $150,569.57
Total Amount: $150,569.57

This purchase order is subject to the City of Nashua Standard Terms and Conditions, which

are available on the City’s website at www.nashuanh.gov/purchasing

COPY

=

Page: io

nF n—

Dan Koaken
Purchasing Manager

27 Tanglewood Dr.
Nashua, NH 03062
Office: 603-883-5880
Pax: 603-883-5061

Nashua ‘Aldermanic Chamber — Change Order
Change drawers, replace table and floor outlet

March 24, 2020

Dan Kooken
229 Main Street
Nashua NH 03060

Mr. Kooken

D.L. King & Associates, Inc, is pleased to submit the enclosed proposal for Nashua Aldermanic
Chambers Project. Our proposal includes remove drawer base & pencil drawer units and install 2
new drawers’ full width. Provide new table to match finish of new furniture. Replace floor
electrical outlet on rear dais platform.

Pricing for work is as follows.

Dennison Cabinets, Inc. -- Remove Drawer Base &

Pencil Drawer Units, Install 2 New Drawers Full Width ...........0.....cccccuseseeeeens $ 375.00
Dennison Cabinets, Inc, — Provide new 30x60 Table.

Finish to match new fUrniture............c.cccsceveeceeececevececeveucueesevessuresureeeveens $ 1,240.00

Gate City Electric — Replace floor outlet on rear dais platform ................:e.ee2ee $ 522,50

DL King — Core hole and repair carpet tile--DLK Carpenter 2hrs - $70/hr .......... $140.00

2% Bond and Insurance: $ 45.55

Subtotal: $ 2,323.05

15% OH&P: § 348.46
Grand Total: 3 2,671.51

Attached are the subcontractor quotations for the work listed above.
Feel free to contact us with any questions.

Yours truly,

LYE

Arthur E King; PE; CEO
DL King & Associates, Inc.

General Contractor & Construction Manager, EDWOSB, NH DOT DBE

Request for Change Order

Job # 19-281-02
Date 03/19/2020

Job Name: Nashua Aldermanic Chambers

WS Dennison Cabinets, Inc.
779 Silver Hills Drive
Pembroke, NH 03275

P: (603) 224-8434

F: (603) 228-9116
kavlee@dennisoncabinets.com
keith@dennisoncabinets.com

DL King & Associates, Inc.
27 Tanglewood Drive
Nashua, NH 03062-1044
ATTN: Curt Spencer

Change Order Description:

Remove Drawer Base & Pencil Drawer Units

Install 2 New Drawers Full Width

specifications of this Change Order Proposal
are satisfactory and are hereby accepted. All
work to be performed under same terms and
conditions as specified in original contract
unless otherwise stipulated.

Drawer Units $180.00
Delivery $65.00
Install $130.00
ACCEPTED ~- The above prices and

$ 375.00

Total Change Order Amount

ACCEPTANCE:

Print Name

Signature

Date

1 | Pa ge